Award

3272JR - Refrigeration Equipment Maintenance

UNIVERSITY OF SHEFFIELD

This public procurement record has 2 releases in its history.

Award

10 Aug 2022 at 16:10

Tender

23 Mar 2022 at 16:37

Summary of the contracting process

The University of Sheffield has recently completed a procurement process for "Refrigeration Equipment Maintenance" services. This tender involved maintenance of a variety of refrigeration systems, air handling units, and mechanical ventilation units across its estate. The contract, which has now been cancelled, covered services such as planned maintenance, reactive fault attendance, compliance with sustainability goals, and reducing climate change impacts. Suppliers had the option to bid for a three-year contract with a possible two-year extension.

This tender by The University of Sheffield, which is a public body governed by public law, offered business growth opportunities for suppliers specialising in repair and maintenance services of electrical and mechanical building installations. Companies with expertise in refrigeration equipment maintenance, heating, ventilation, and air-conditioning installation work, and related services would find this tender suitable for competing. The procurement process, despite being cancelled, highlighted the importance of statutory compliance, sustainability goals, and combating climate change through efficient refrigeration maintenance practices.

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Notice Title

3272JR - Refrigeration Equipment Maintenance

Notice Description

An indicative summary of the contract scope and requirements is as follows:- Maintained Equipment Group(s): - Refrigeration systems whether providing environmental control or serving processes, and stand-alone items of refrigeration equipment; - Air handling units where these have refrigerant-to-air heat exchangers; - Local mechanical ventilation and heat recovery units (MVHR), where they used in conjunction with distributed refrigeration systems such as variable refrigerant flow (e.g. VRV/VRF), and 'split' units. Outline of Scope: - Planned maintenance including periodic inspection, testing, replacement of consumables, adjustments, providing reports and certification. - Reactive attendance to address faults with specific items of equipment - Meeting statutory compliance requirements, organisational sustainability goals, and business continuity needs, in line with industry best practice. - Minimising climate change impacts due to the nature of refrigeration This list is non - exhaustive. Please refer to the tender documents for full information in regard to our requirement, the scope and the contract particulars.

Lot Information

Lot 1

Indicative Equipment Breakdown - Approximately 2,400 elements forming approximately 800 systems, including: * Split system elements; * VRV system elements; * MVHR units such as 'Lossnay'; * Chillers; * Constant temperature controlled room elements; * DX air handling units/systems; * Plant growth chamber elements; * Ground-source heat pumps. The asset list Includes equipment from approximately 60 different manufacturers Activities (indicative subject to refinement and change): * Deliver all aspects of the BESA SFG20 instruction set for each equipment type, examples provided in the tender. * Undertake the duties of Principal Contractor for this work. * Provide annual technical condition survey and report, by system, covering all components. * Provide annual audit and update to fluorinated gas regulations records. * Provide annual audit and update to pressure systems regulations records. *Provide information on request to support TM44 inspections

Options: Three years with an option to extend by a further two year period (3+2 year period).

Renewal: In line with the initial contract duration and any options of extension.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03258e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022069-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)


CPV Codes

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

42530000 - Parts of refrigerating and freezing equipment and heat pumps

45331000 - Heating, ventilation and air-conditioning installation work

50710000 - Repair and maintenance services of electrical and mechanical building installations

51100000 - Installation services of electrical and mechanical equipment

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Aug 20223 years ago
Submission Deadline
25 Apr 2022Expired
Future Notice Date
Not specified
Award Date
28 Jul 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SHEFFIELD
Additional Buyers

THE UNIVERSITY OF SHEFFIELD

Contact Name
James Rainbow
Contact Email
james.rainbow@sheffield.ac.uk
Contact Phone
+44 1142224204

Buyer Location

Locality
SHEFFIELD
Postcode
S10 2TN
Post Town
Sheffield
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire

Local Authority
Sheffield
Electoral Ward
Broomhill and Sharrow Vale
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

AIRCO REFRIGERATION AND AIR CONDITIONING

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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