Tender

Software Solution for Education Management Information Services

WREXHAM COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

30 Mar 2022 at 14:11

Summary of the contracting process

The procurement process involves a joint tender initiated by Wrexham County Borough Council and other local councils, aimed at acquiring a cloud-hosted software solution for Education Management Information Services. The total contract value is £7.5 million, with the contract period commencing on 1st August 2022 and running until 6th August 2029. This tender is currently in the 'Tender' stage, and submissions must be submitted electronically by 29th April 2022. The participating councils include Conwy, Denbighshire, Flintshire, Gwynedd, and the Isle of Anglesey, located in the UK.

This tender presents significant business opportunities for software development companies, particularly those specialising in educational software solutions and cloud services. Businesses that can demonstrate a capacity for high-quality service delivery and a commitment to community benefits will be well-positioned to compete. The contract will be awarded to a single bidder, with criteria focusing on quality (70%) and cost (30%), thus favouring suppliers who can provide innovative and cost-effective solutions tailored to educational needs.

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Notice Title

Software Solution for Education Management Information Services

Notice Description

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. The goods and services that are the subject matter of the procurement shall be divided into six lots, with one lot for each of the contracting authorities. It is intended that each of the of the contracting authorities will enter into separate agreements on identical, or near identical terms, for the provision, maintenance and support of the software solution with the successful supplier. Further information can be found in the procurement documents and the technical statement of requirements.

Lot Information

Wrexham County Borough Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Flintshire County Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Denbighshire County Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Conwy County Borough Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Gwynedd Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Isle of Anglesey County Council

Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, Isle of Anglesey County Council and Wrexham County Borough Council have agreed to work together on a joint procurement to procure, implement and manage a cloud hosted software solution for education management information services. Further information can be found in the procurement documents and the technical statement of requirements. Please note the Contracting Authorities will be awarding this contract to a single bidder. Additional information: Quality 70% Cost 30%

Renewal: The contract term is for 7 years with the option to extend for a further 3 years in annual increments

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03281d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008578-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72212190 - Educational software development services

Notice Value(s)

Tender Value
£7,500,000 £1M-£10M
Lots Value
£7,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20223 years ago
Submission Deadline
29 Apr 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2022 - 6 Aug 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WREXHAM COUNTY BOROUGH COUNCIL
Additional Buyers

CONWY COUNTY BOROUGH COUNCIL

CYNGOR GWYNEDD COUNCIL

DENBIGHSHIRE COUNTY COUNCIL

FLINTSHIRE COUNTY COUNCIL

ISLE OF ANGLESEY COUNTY COUNCIL

Contact Name
Rachel Glynn
Contact Email
caffael@gwynedd.llyw.cymru, procurement@anglesey.gov.uk, procurement@conwy.gov.uk, procurement@denbighshire.gov.uk, rachel.glynn@wrexham.gov.uk
Contact Phone
+44 1248750057, +44 1286679787, +44 1352701814, +44 1492574000, +44 1824712612, +44 1978292792

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL31 Isle of Anglesey
Delivery Location
TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham

Local Authority
Isle of Anglesey
Electoral Ward
Cefni
Westminster Constituency
Ynys Môn

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369"
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-1082",
        "name": "Wrexham County Borough Council"
    },
    "language": "en"
}