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Hard Facilities Management Services

Plymouth City Council

This public procurement record has 4 releases in its history.

Award

21 Aug 2023 at 11:30

Award Notice
Tender

29 Jun 2022 at 15:14

Tender Notice
TenderUpdate

20 May 2022 at 15:09

Tender Notice
Planning

11 May 2022 at 15:41

Planning Notice
Summary of the contracting process

The Plymouth City Council conducted a tender process for Hard Facilities Management Services, covering various maintenance provisions for Council-owned buildings and sites. The procurement stage was marked as completed, with separate contracts awarded for nine lots, such as General Building Repairs, Marine Works, and Asbestos Analysis. The Council placed a significant emphasis on quality criteria, social value, and pricing throughout the process. The procurement method used was a selective procedure with a restricted format, attracting bids from various suppliers.

This procurement process, led by Plymouth City Council, offers a significant opportunity for businesses in the construction industry specifically focused on hard facilities management services. Companies providing building repairs, marine works, asbestos analysis, electrical compliance, and more are well-suited to compete in this tender. With clear descriptions of specific requirements per lot and a transparent procurement method, interested businesses have a chance to contribute to the maintenance and development of Council-owned infrastructure in Plymouth.

How relevant is this notice?

Notice Information

Notice Title

Hard Facilities Management Services

Notice Description

Plymouth City Council ("the Council") was seeking suppliers to deliver a hard Facilities Management maintenance provision, which will serve the Council owned buildings and other type of sites. The overall provision has been divided to 9 lots which were awarded a separate contract as a result of this tender. Lot 1: General Building Repairs Lot 2: Marine Works Lot 3: Asbestos Analysis, Sampling & Surveying Lot 4: Electrical Compliance Lot 5: Electrical Reactive Lot 6: Mechanical Compliance Lot 7: Mechanical Reactive Lot 8: Security & Fire Systems / Equipment Maintenance Lot 9: Water Hygiene Compliance

Lot Information

General Building Repairs

Day to day repairs of Council owned land and buildings including building fabric, windows, fencing and other building fixtures and fittings. This Lot also includes builders and carpenters works.

Marine Works

Marine inspections and repairs to the Council's affected property. The affected property is categorised as any land owned or the responsibility of the client that is deemed as within a tidal zone or is land that gives access to tidal areas and activities. The contract will incorporate the following. * Investigating, reporting and providing advice, including costings, related to reactive and planned remedial works and replacement in a wide range of corporate property within a marine environment in various states of repair. * All aspects of reactive repairs, replacement and renewal. * All works to take place in accordance with legal designations placed on the specific land, such as listed building, conservation area or works designated as requiring a licence from the Marine Management Organisation

Asbestos Analysis, Sampling and Surveying

Asbestos consultancy services which include analysis, surveying and sampling

Electrical Compliance

Electrical compliance testing which covers PAT, Condition Reporting and Generator Servicing. Periodic electrical inspection, testing and reporting of fixed wiring systems and in-service inspection and testing of electrical equipment and of portable appliances, including IT equipment, in the Affected Property. It also includes testing and annual servicing of UPS systems and Generator installations (including refilling of fuel), Defibrillators, EV Points, Solar PV, Battery Storage Systems, Lightning protection systems.

Electrical Reactive Works

Reactive and planned maintenance of the electrical installations, all types of electrical equipment, whether portable or fixed in and on the Affected Property and repair or refurbishment of these installations where required. This may be identified during scheduled inspection or testing (by others) or identified during planned or reactive maintenance or identified when attending a reported fault.

Mechanical Compliance

Periodic maintenance (Planned Preventative Maintenance) inspection, testing including for compliance and reporting of; fixed building services (mechanical and plumbing and associated) systems and equipment in the Affected Property, and shall including but not limited to: * Primary gas, oil and LPG fuel systems, burners and heating equipment. * Gas infrastructure * Air Handling and Associated Equipment * Air Conditioning and Refrigeration equipment * Fan and natural convector heaters, radiant panels and tubular heaters. * AC/cooling and Heat pump systems, including FCUs close control and all other heat transfer equipment. * Boilers, Burners, Calorifiers, Pumps, Valves and all other elements in heating and cooling systems. * Direct gas fired heaters/appliances and unit heaters. * Expansion and Pressure vessels. * DX Heating /cooling systems. * F Gas regulated equipment * Domestic hot and cold water systems including all categories of segregated water systems. * Compressors. * Pressure washers. * Sprinkler Systems * Catering Equipment. * Flue systems, including flue dilution * Piped distribution systems.

Mechanical reactive works

Reactive maintenance of the mechanical installations, all types of mechanical equipment, whether portable or fixed in and on the Affected Property and repair or refurbishment of these installations where required.

Fire and Security Systems

Maintenance, repair, replacement and upgrading of alarm, protection and security systems, and the installation of additional alarm, protection and security systems. Monitoring of Fire (Detection and Alarm) and Intruder Alarms. The types of system in operation: * Fire detection and alarm systems * Intruder detection systems * Access control systems * CCTV systems * Assistance alarms * Portable fire extinguishers * Fixed gas based fire suppression systems * Fire Blankets * Monitoring of Fire and Security Alarms * Evacuation chairs * Sprinkler systems

Water Hygiene and Quality Compliance

Water Hygiene compliance shall include monitoring and control of legionella within the Council properties. It will also include water testing in the Council owned sports facilities, such as swimming pools.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03369c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024479-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

65 - Public utilities

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45000000 - Construction work

45240000 - Construction work for water projects

45310000 - Electrical installation work

45312100 - Fire-alarm system installation work

45312200 - Burglar-alarm system installation work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

65121000 - Water demineralisation services

65123000 - Water softening services

71315100 - Building-fabric consultancy services

90713100 - Consulting services for water-supply and waste-water other than for construction

Notice Value(s)

Tender Value
£55,000,000 £10M-£100M
Lots Value
£45,250,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£45,160,000 £10M-£100M

Notice Dates

Publication Date
21 Aug 20233 years ago
Submission Deadline
29 Jul 2022Expired
Future Notice Date
22 Jun 2022Expired
Award Date
21 Jun 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Plymouth City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PLYMOUTH
Postcode
PL1 3BJ
Postcode Area
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK41 Plymouth
Local Authority
Plymouth
Electoral Ward
St Peter and the Waterfront
Westminster Constituency
Plymouth Sutton and Devonport

Supplier Information

Number of Suppliers
6
Supplier Names

Churchill Contract Services Ltd.

Dodd Group (Midlands) Ltd.

JNE Construction Ltd.

KK Controls & Equipment Ltd.

Scutum South West Ltd.

Tersus Consultancy Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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