Vehicle Telematics for New Traws Cymru Fleet

{
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    "id": "ocds-h6vhtk-0350fb-2022-07-12T11:48:23+01:00",
    "date": "2022-07-12T11:48:23+01:00",
    "ocid": "ocds-h6vhtk-0350fb",
    "description": "TrawsCymru is the long-distance bus network in Wales and has been in existence for many years. It has a broad geographical coverage and is currently delivered by a range of bus operators across Wales which are contracted through various Local Authorities on behalf of Welsh Government. Since April 2021 the management of service delivery for TrawsCymru has been transferred to Transport for Wales and future contract management will be via TfW. We expect to rollout installation of telematics systems in line with the delivery of the new fleet, expected for October 2022, in readiness for launch of the service starting from January 2023. We anticipate that installation and full training will be delivered with plenty of time to ensure a smooth transition. TfW expects installation of the telematics system to all vehicles in line with launch dates to avoid safety implications for drivers and passengers. There are currently approximately 200 drivers over 8 bus operators working on behalf of TrawsCymru, and whilst they are not direct employees of TfW, we must ensure we can support them to meet our standards, both in terms of safety and delivering excellent customer service. We believe that having a telematics system in use will be an effective tool for ensuring that all drivers are performing to the set standards, and that passenger safety is of the highest quality. Tender documents will be available via EtenderWales https://etenderwales.bravosolution.co.uk/esop/guest/login.do Please refer to ITT_96247 NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123019 (WA Ref:123019)",
    "initiationType": "tender",
    "tender": {
        "id": "C000705.00",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Vehicle Telematics for New Traws Cymru Fleet",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "32441300",
            "description": "Telematics system"
        },
        "mainProcurementCategory": "goods",
        "description": "As part of the retendering of the TrawsCymru network, there is a need to establish an efficient performance monitoring tool, allowing TfW to ensure operators are abiding to new regulations and guidelines set out in contracts. We want to procure a telematics system that will provide a consistent solution across the TrawsCymru fleet, monitoring driver performance and behaviour, with an overall focus on the safety of passenger. We will be introducing brand new fleet, including electric vehicles, so we have an opportunity to install a streamlined telematics system to each new vehicle, setting standards for drivers, and ensuring we can measure performance fairly throughout the network.",
        "value": {
            "amount": 350000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The purpose of this tender is to identify and appoint competent supplier to provide a telematics system that will provide a consistent solution across the TrawsCymru fleet, monitoring driver performance and behaviour, with an overall focus on the safety of passenger. We will be introducing brand new fleet, including electric vehicles, so we have an opportunity to install a streamlined telematics system to each new vehicle, setting standards for drivers, and ensuring we can measure performance fairly throughout the network. Key requirement: - There should be one streamlined telematics system installed throughout the fleet, with management of performance owned by Transport for Wales. - The telematics system should provide accurate monitoring of the driver's performance, including reports for braking, accelerating, lane handling, cornering, and speeding. - The supplier should provide full training on both installation and use of the telematics system - The system should have an alcolock functionality to ensure passenger and driver safety. - The system must have dashboard cameras, with AI installed to monitor driver fatigue. - The telematics system should have integrated GPS tracking to monitor route performance, adding to the overall passenger experience. - The telematics system should be installed into the TrawsCymru fleet with enough time for training and testing before the vehicles are on the road. - The system should provide real-time alerts for driver fatigue, dangerous driving, harsh breaking. - The supplier should provide adhoc support to Transport for Wales and bus operators for any queries, repairs etc.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "55"
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                            "type": "price",
                            "description": "45"
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                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration is 2 years with the option to extend for a further 2 years in 12 month increments"
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                "submissionTerms": {
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                "hasOptions": true,
                "options": {
                    "description": "TfW anticipates we require up to 100 units, TfW currently have around 60 vehicles and would like to allow for increases as a result of conversion to zero emission fleet."
                },
                "status": "active"
            }
        ],
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "64226000",
                        "description": "Telematics services"
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                    {
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                        "id": "32441300",
                        "description": "Telematics system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34121100",
                        "description": "Public-service buses"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32500000",
                        "description": "Telecommunications equipment and supplies"
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                "deliveryAddresses": [
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                        "region": "UKL"
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                "relatedLot": "1"
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        ],
        "submissionMethod": [
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        "tenderPeriod": {
            "endDate": "2022-08-15T12:00:00+01:00"
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            "languages": [
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                "cy"
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            "date": "2022-08-15T12:00:00+01:00"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "If further products are required the anticipated date for re tender will be 2026"
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    },
    "parties": [
        {
            "id": "GB-FTS-4225",
            "name": "Transport for Wales",
            "identifier": {
                "legalName": "Transport for Wales"
            },
            "address": {
                "streetAddress": "3 Llys Cadwyn, Taff Street",
                "locality": "Pontypridd",
                "region": "UKL",
                "postalCode": "CF37 4TH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Leanne Millard",
                "telephone": "+44 2921673434",
                "email": "procurement@tfw.wales",
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            "roles": [
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                "url": "http://trc.cymru",
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