Notice Information
Notice Title
Fire Alarms & Emergency Lighting
Notice Description
Scheduled Servicing, Maintenance and Inspection and Responsive Maintenance of Fire Alarms & Emergency Lighting, Gas Suppression Systems & Sprinklers
Lot Information
Lot 1
Scheduled Servicing, Maintenance and Inspection and Responsive Maintenance of Fire Alarms & Emergency Lighting, Gas Suppression Systems & Sprinklers. Additional information: Following a full and thorough evaluation of all bids received and the methodology detailed in the ITT, based on the following criteria: Quality - 25% Social Value - 10% Price - 65% The bidder selected achieved the highest overall score on the combined elements. The decision to appoint was made by the Council on 18th November 2022.
Renewal: A reprocurement will have happened before the expiry of this contract
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0356af
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/000497-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
50 - Repair and maintenance services
75 - Administration, defence and social security services
-
- CPV Codes
31518200 - Emergency lighting equipment
31625000 - Burglar and fire alarms
44115500 - Sprinkler systems
50000000 - Repair and maintenance services
50413100 - Repair and maintenance services of gas-detection equipment
75251110 - Fire-prevention services
Notice Value(s)
- Tender Value
- £500,000 £500K-£1M
- Lots Value
- £500,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- £160,000 £100K-£500K
Notice Dates
- Publication Date
- 9 Jan 20233 years ago
- Submission Deadline
- 12 Sep 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 12 Dec 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- July 2025
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SHEFFIELD CITY COUNCIL
- Contact Name
- Jack Burns
- Contact Email
- jack.burns@sheffield.gov.uk
- Contact Phone
- +44 01142053367
Buyer Location
- Locality
- SHEFFIELD
- Postcode
- S1 2HH
- Post Town
- Sheffield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE3 South Yorkshire
- Small Region (ITL 3)
- TLE32 Sheffield
- Delivery Location
- Not specified
-
- Local Authority
- Sheffield
- Electoral Ward
- City
- Westminster Constituency
- Sheffield Central
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0356af-2023-01-09T10:39:28Z",
"date": "2023-01-09T10:39:28Z",
"ocid": "ocds-h6vhtk-0356af",
"initiationType": "tender",
"tender": {
"id": "56974",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Fire Alarms & Emergency Lighting",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
"mainProcurementCategory": "services",
"description": "Scheduled Servicing, Maintenance and Inspection and Responsive Maintenance of Fire Alarms & Emergency Lighting, Gas Suppression Systems & Sprinklers",
"value": {
"amount": 500000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Scheduled Servicing, Maintenance and Inspection and Responsive Maintenance of Fire Alarms & Emergency Lighting, Gas Suppression Systems & Sprinklers. Additional information: Following a full and thorough evaluation of all bids received and the methodology detailed in the ITT, based on the following criteria: Quality - 25% Social Value - 10% Price - 65% The bidder selected achieved the highest overall score on the combined elements. The decision to appoint was made by the Council on 18th November 2022.",
"value": {
"amount": 500000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "A reprocurement will have happened before the expiry of this contract"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "25"
},
{
"name": "Social Value",
"type": "quality",
"description": "10"
},
{
"type": "price",
"description": "65"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "31518200",
"description": "Emergency lighting equipment"
},
{
"scheme": "CPV",
"id": "31625000",
"description": "Burglar and fire alarms"
},
{
"scheme": "CPV",
"id": "44115500",
"description": "Sprinkler systems"
},
{
"scheme": "CPV",
"id": "50413100",
"description": "Repair and maintenance services of gas-detection equipment"
},
{
"scheme": "CPV",
"id": "75251110",
"description": "Fire-prevention services"
}
],
"deliveryAddresses": [
{
"region": "UK"
},
{
"region": "UK"
}
],
"deliveryLocation": {
"description": "Sheffield, South Yorkshire"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=50789&B=UK",
"contractTerms": {
"performanceTerms": "None",
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2022-09-12T16:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2022-11-30T23:59:59Z"
}
},
"awardPeriod": {
"startDate": "2022-09-12T16:00:00+01:00"
},
"bidOpening": {
"date": "2022-09-12T16:00:00+01:00",
"address": {
"streetAddress": "Mercell e-tendering platform"
}
},
"hasRecurrence": true,
"recurrence": {
"description": "July 2025"
}
},
"parties": [
{
"id": "GB-FTS-35099",
"name": "Sheffield City Council",
"identifier": {
"legalName": "Sheffield City Council",
"id": "(GB) 173 5488 38"
},
"address": {
"streetAddress": "Town Hall, Pinstone Street,",
"locality": "Sheffield",
"region": "UK",
"postalCode": "S1 2HH",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Jack Burns",
"telephone": "+44 01142053367",
"email": "jack.burns@sheffield.gov.uk",
"url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=50789&B=UK"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.sheffield.gov.uk",
"buyerProfile": "https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104130",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-35101",
"name": "Sheffield City Council",
"identifier": {
"legalName": "Sheffield City Council"
},
"address": {
"streetAddress": "Sheffield Town Hall, Pinstone Street,",
"locality": "Sheffield",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody",
"mediationBody",
"reviewContactPoint"
],
"details": {
"url": "https://www.sheffield.gov.uk"
}
},
{
"id": "GB-FTS-41448",
"name": "DFP Services Ltd",
"identifier": {
"legalName": "DFP Services Ltd",
"id": "4123832"
},
"address": {
"streetAddress": "1 Artemis Court",
"locality": "Durham",
"region": "UKE32",
"postalCode": "DH7 8XQ",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1913783300",
"email": "bidteam@dfpservices.co.uk",
"faxNumber": "+44 1913783348"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.dfpservices.co.uk",
"scale": "sme"
}
},
{
"id": "GB-FTS-35100",
"name": "Sheffield City Council",
"identifier": {
"legalName": "Sheffield City Council"
},
"address": {
"streetAddress": "Sheffield Town Hall, Pinstone Street,",
"locality": "Sheffield",
"postalCode": "S1 2HH",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody",
"mediationBody",
"reviewContactPoint"
],
"details": {
"url": "https://www.sheffield.gov.uk"
}
}
],
"buyer": {
"id": "GB-FTS-35099",
"name": "Sheffield City Council"
},
"language": "en",
"description": "Due to the bid received scoring the lowest from a combined comparison total of Pricing, Quality and Social Value factors, DFP Services were awarded the contract by Sheffield City Council on November 18th 2022.",
"awards": [
{
"id": "000497-2023-1-1",
"relatedLots": [
"1"
],
"title": "Fire Alarms & Emergency Lighting",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-41448",
"name": "DFP Services Ltd"
}
]
}
],
"contracts": [
{
"id": "000497-2023-1-1",
"awardID": "000497-2023-1-1",
"title": "Fire Alarms & Emergency Lighting",
"status": "active",
"value": {
"amount": 160000,
"currency": "GBP"
},
"dateSigned": "2022-12-12T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 9
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 8
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 9
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 9
}
]
}
}