Provision of Support and Maintenance of Real Time Displays

WEST YORKSHIRE COMBINED AUTHORITY

This public procurement record has 5 releases in its history.

Award

12 Jun 2026 at 09:11

Award

27 Mar 2026 at 14:02

Award

01 May 2024 at 11:04

Award

17 May 2023 at 11:04

Tender

03 Nov 2022 at 13:31

Summary of the contracting process

West Yorkshire Combined Authority has conducted a procurement process for the "Provision of Support and Maintenance of Real Time Displays," entailing services under the industry category of maintenance and repair of information technology equipment. This contract, classified as a "services" main procurement category, involves the upkeep of 1236 Real Time Displays at bus stops and stations across West Yorkshire. The procurement was managed through a selective, restricted procedure, and awarded to r2p UK Systems Ltd. The contract was signed on 1st April 2026, beginning an initial 24-month period with an optional 12-month extension. The procurement process was completed, and the contract value is £1,500,000 GBP.

This opportunity provides growth potential for businesses specialising in IT equipment repair and maintenance services, particularly those familiar with real-time information systems and public transportation infrastructure. This procurement is an excellent prospect for suppliers with capabilities in offering quality and cost-effective solutions, conforming to restricted procedure requirements. SMEs looking to collaborate can also explore subcontracting possibilities, as identified in the contract award details. The project serves as an opening for IT companies seeking entry or expansion in the public transport technology sector.

How relevant is this notice?

Notice Title

Provision of Support and Maintenance of Real Time Displays

Notice Description

This procurement is for Support and Maintenance for 1236 Real Time Displays installed on Bus Stops and Bus Stations across West Yorkshire

Lot Information

Bus Shelters and Associated Services

This procurement is for Support and Maintenance for 1236 Real Time Displays installed on Bus Stops and Bus Stations across West Yorkshire

Real Time Passenger Information Systems (RTPI) and Associated Services

Real Time Passenger Information (RTPI) is a means of providing electronic travel information to users of public transport in "real time" via a range of sources. Enabling better journey planning, minimising delay and improving communities access to information on public transport. Via this Framework Agreement Suppliers are to be able to offer a wide range of different displays suitable for * Bus stops * Bays * Terminals * Onboard vehicles * Stations * Vehicles * Control rooms * Smartphone apps * Web applications Technologies to be available to include but not limited to RGB/LED and LCD. Each solution will be bespoke to the Customers needs, features to include voice announcement multi-languages, braille and text descriptions, boarding and exiting signals, maps, destination information, content information management. Associated services - may extend beyond the scope of the Services purchased and may include, but not be limited to; * Bespoke options - offering complete design themes * Branding * Bus stop infrastructure * Design and planning * Electricity connections and wi-fi * End user support * Full managed service solutions * Installation * Integration - with in situ shelters/RTPI * Project management * Content information management * Remote monitoring systems/data quality for reporting passenger information * Training and consultancy Works Statement This framework may include works. Any works agreed will be undertaken utilising standard JCT (Joint Contracts Tribunal) terms as agreed between the Supplier and Customer prior to the commencement of works.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-037ec3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055536-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

48 - Software package and information systems

50 - Repair and maintenance services


CPV Codes

44212321 - Bus shelters

45213000 - Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport

48813000 - Passenger information system

48813200 - Real-time passenger information system

50312600 - Maintenance and repair of information technology equipment

Notice Value(s)

Tender Value
£50,000,000 £10M-£100M
Lots Value
£50,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£2,687,740 £1M-£10M

Notice Dates

Publication Date
12 Jun 20261 weeks ago
Submission Deadline
19 Dec 2022Expired
Future Notice Date
Not specified
Award Date
9 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE COMBINED AUTHORITY
Additional Buyers

KENT COUNTY COUNCIL (T/A KCS)

NORTH LINCOLNSHIRE COUNCIL

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Post Town
Rochester
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE13 North and North East Lincolnshire
Delivery Location
TLE13 North and North East Lincolnshire, TLE4 West Yorkshire

Local Authority
North Lincolnshire
Electoral Ward
Town
Westminster Constituency
Scunthorpe

Supplier Information

Number of Suppliers
6
Supplier Names

BUS SHELTERS

EXTERNITURE

R2P UK SYSTEMS

SPOKEN INK LTD, TRADING AS WHOOSH

TRUEFORM ENGINEERING

VIX TECHNOLOGY

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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