Award

Performance, Risk, Programme and Project Management System

WREXHAM COUNTY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

24 Mar 2023 at 13:37

Tender

04 Nov 2022 at 08:38

Summary of the contracting process

Wrexham County Borough Council has completed the procurement process for the "Performance, Risk, Programme and Project Management System" project. The council sought bids for an integrated solution to manage performance, risks, projects, and programmes efficiently. The contract, awarded to Polarisoft The Anywhere Company Limited, is for a 4-year period with potential extensions. The award criteria focused on quality at 80% and cost at 20%. The buying organisation aims to strengthen performance and governance by implementing modern and innovative solutions.

This tender presents a significant opportunity for businesses in the software programming and consultancy services industry. Companies specialising in performance management systems and programme support are well-suited to compete for this contract. The procurement process followed open procedures, and the contract value amounts to £290,000. Businesses interested in delivering community benefits aligned with social and environmental considerations can leverage this contract to showcase their capabilities and contribute to the authority's economic and social objectives.

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Notice Title

Performance, Risk, Programme and Project Management System

Notice Description

Wrexham County Borough Council sought bids for an integrated solution to support the authority's work with Performance, Risk, Project and Programme management. The solution will support WCBC's corporate vision to enable staff to work in a more efficient and flexible way through the use of modern and innovative means, enabling them to manage and monitor all aspects of performance (actions, tasks, measures, risks, projects and programmes) all in one place, that enables them all to interlink strengthening our performance and Governance across the Authority. The system will form a vital role in enabling WCBC to view the 'golden thread' of information and allowing the application of information in a variety of formats based on the desired audience. The Performance Management system will not only support policy requirements but also allow flexibility to suit the diverse needs of services in the Authority and how these might change over time. The outcome of the tender process is a single contract with one service provider. The contract will be for an initial 4 year period, with 3 annual options to extend by a further 1 year on each occasion, up to a maximum contract length of 7 years (4+1+1+1). The possible contract extensions will be subject to the Authority's needs and the performance of the successful service provider.

Lot Information

Lot 1

Wrexham County Borough Council sought bids for an integrated solution to support the authority's work with Performance, Risk, Project and Programme management. The solution will support WCBC's corporate vision to enable staff to work in a more efficient and flexible way through the use of modern and innovative means, enabling them to manage and monitor all aspects of performance (actions, tasks, measures, risks, projects and programmes) all in one place, that enables them all to interlink strengthening our performance and Governance across the Authority. The system will form a vital role in enabling WCBC to view the 'golden thread' of information and allowing the application of information in a variety of formats based on the desired audience. The Performance Management system will not only support policy requirements but also allow flexibility to suit the diverse needs of services in the Authority and how these might change over time. The outcome of the tender process is a single contract with one service provider. The contract will be for an initial 4 year period, with 3 annual options to extend by a further 1 year on each occasion, up to a maximum contract length of 7 years (4+1+1+1). The possible contract extensions will be subject to the Authority's needs and the performance of the successful service provider. Additional information: Quality 80% Cost 20%

Renewal: The contract will be for an initial 4 year period, with 3 annual options to extend by a further 1 year on each occasion, up to a maximum contract length of 7 years (4+1+1+1)

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-037f03
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008659-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

72200000 - Software programming and consultancy services

79210000 - Accounting and auditing services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£290,000 £100K-£500K

Notice Dates

Publication Date
24 Mar 20232 years ago
Submission Deadline
5 Dec 2022Expired
Future Notice Date
Not specified
Award Date
3 Mar 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WREXHAM COUNTY BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
tashi.jackson@wrexham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham

Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Supplier Information

Number of Suppliers
1
Supplier Name

POLARISOFT THE ANYWHERE

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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