T2331 - Mechanical Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-039ba4-2024-06-12T09:37:20+01:00",
    "date": "2024-06-12T09:37:20+01:00",
    "ocid": "ocds-h6vhtk-039ba4",
    "initiationType": "tender",
    "tender": {
        "id": "T2331",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "T2331 - Mechanical Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50712000",
            "description": "Repair and maintenance services of mechanical building installations"
        },
        "mainProcurementCategory": "services",
        "description": "A mechanical installation, planned and reactive repair/ maintenance and minor works service across Employer's Sites and a wide range of assets in accordance with all current legislation/ regulations, appropriate industry specifications, original equipment 'OEM' manufacturer recommendations etc.",
        "value": {
            "amount": 4000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The scope of the services required includes:- A mechanical installation, planned and reactive repair/ maintenance and minor works service across Employer's Sites and a wide range of assets in accordance with all current legislation/ regulations, appropriate industry specifications, original equipment 'OEM' manufacturer recommendations etc. Range of mechanical maintenance activities to include, but not limited to: Air handling units and associated equipment Boilers and associated equipment Annual flushing and cleaning of heating and cooling circuits Smoke ventilation systems Booster and sump pumps Carbon dioxide and carbon monoxide monitoring systems Drinking fountains Pressurisation units Percentage adjustments to PSA rates The provision of all required reporting of applicable data/ work complete associated with providing the services A 24 hours per day, 365/366 days per year service.",
                "value": {
                    "amount": 4000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract shall be effective from the date of award of Contract for an initial period of 1 year/ 12 months. The Council reserves the right to extend/renew the Contract up to a further 4 years (Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council reserves the right to add the following additional requirements to the service under this Contract during the Contract Period: - Special projects which may include, but are not be limited to - project management, energy/ process efficiency projects, technical support/advice, site surveys, design services etc. This may apply to all Site types including more complex mechanical installations/ site refurbishments. Other services associated with a mechanical installation, maintenance or repair project e.g. electrical, instrumentation, control and automation 'ICA'. Any other required mechanical installation, repair or maintenance services required on the Sites. Additional Sites not listed in Annexe 1. This may be in response to additional Sites being added/ identified and/or changes in how the Employer's in house operations teams are resourced and delivered. Temporary support for the Employer's in house operations to cover any shortfall in available resources. Introduce required changes associated with the service to the Specification to accommodate changes to the Employer's operational model and working practices e.g. functional re-structuring, new customer hub, etc; Large scale projects or changes may be subject to price negotiation based on economies of scale. The Employer reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Employer reserves the right to add or remove Sites/ assets from the Contract in line with the Employer's requirements. Where the Council identifies an additional Sites/ assets to be added the Contractor will expected to price based similar Sites/assets/ tasks priced in the Schedule of Rates. The use of a Contract Option may be subject to further Employer internal approvals and be in accordance with the provisions of the Public Contracts Regulations."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Implementation and Mobilisation Plans",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Service Delivery - Work Planning and Resourcing",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "IT Systems, data capture and reporting",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Performance Management",
                            "type": "quality",
                            "description": "7.5"
                        },
                        {
                            "name": "Achieving the Contract Objectives",
                            "type": "quality",
                            "description": "2.5"
                        },
                        {
                            "name": "1. Part 1 - The total Schedule of Rates Price",
                            "type": "cost",
                            "description": "50"
                        },
                        {
                            "name": "2. Part 2 - The total Optional Services Price",
                            "type": "cost",
                            "description": "10"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45212290",
                        "description": "Repair and maintenance work in connection with sports facilities"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45331000",
                        "description": "Heating, ventilation and air-conditioning installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50413100",
                        "description": "Repair and maintenance services of gas-detection equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50511000",
                        "description": "Repair and maintenance services of pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50531100",
                        "description": "Repair and maintenance services of boilers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51120000",
                        "description": "Installation services of mechanical equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71314310",
                        "description": "Heating engineering services for buildings"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71333000",
                        "description": "Mechanical engineering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN06"
                    },
                    {
                        "region": "UKN06"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast City Council Area"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml",
        "communication": {
            "atypicalToolUrl": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As set out in the instructions to tender 'ITT' document",
                    "appliesTo": [
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                    ]
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        "contractTerms": {
            "performanceTerms": "As set out in the instructions to tender 'ITT' document and associated terms and conditions",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-02-27T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2023-02-27T12:30:00Z"
        },
        "bidOpening": {
            "date": "2023-02-27T12:30:00Z",
            "address": {
                "streetAddress": "via eSourcing NI portal"
            }
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Value excluding VAT: PS4,000,000"
                        },
                        "newValue": {
                            "text": "Value excluding VAT: PS5,000,000"
                        },
                        "where": {
                            "section": "II",
                            "label": "1.5"
                        }
                    },
                    {
                        "oldValue": {
                            "text": "Value excluding VAT: PS4,000,000"
                        },
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                            "text": "Value excluding VAT: PS5,000,000"
                        },
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                            "label": "2.6"
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                    }
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                        "oldValue": {
                            "text": "Total value of the contract/lot: PS500,000"
                        },
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                        },
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                            "section": "V2.4",
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                        }
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                "description": "Updated value in section 2.4."
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        ]
    },
    "parties": [
        {
            "id": "GB-FTS-14029",
            "name": "Belfast City Council",
            "identifier": {
                "legalName": "Belfast City Council"
            },
            "address": {
                "streetAddress": "9 Adelaide Street",
                "locality": "Belfast",
                "region": "UKN06",
                "postalCode": "BT2 8DJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
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                "buyerProfile": "https://www.belfastcity.gov.uk",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
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            }
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            "id": "GB-FTS-73946",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "97 Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JA",
                "countryName": "United Kingdom"
            },
            "roles": [
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            ]
        },
        {
            "id": "GB-FTS-106940",
            "name": "WJM Building Services",
            "identifier": {
                "legalName": "WJM Building Services"
            },
            "address": {
                "locality": "Belfast",
                "region": "UKN06",
                "countryName": "United Kingdom"
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                "postalCode": "BT2 8GD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "cps@belfastcity.gov.uk"
            },
            "roles": [
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            "details": {
                "url": "http://www.belfastcity.gov.uk"
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    "buyer": {
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        "name": "Belfast City Council"
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    "language": "en",
    "awards": [
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            "id": "007108-2024-T2331-1",
            "relatedLots": [
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            "title": "Mechanical Services",
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            "title": "Mechanical Services",
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            "value": {
                "amount": 500000,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-05T00:00:00Z"
        }
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}