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Business Management System

Ministry of Defence

This public procurement record has 1 release in its history.

Planning

30 Jan 2023 at 12:33

Planning Notice
Summary of the contracting process

The Ministry of Defence is planning a tender for a Business Management System. The procurement process will involve migrating data from an existing BMS tool to a new solution. The tender involves approximately 12,000 staff members, 251 Business Process Maps, and 4,226 documents. The tender is for database services in the services category, with additional classifications related to software packages and defence services. Interested suppliers must respond to the RFI by 17:00 on 03 March 2023.

This tender opportunity offers significant potential for businesses providing database services and software solutions. Suppliers with expertise in digital solutions, data migration, and BMS development are well-suited to compete. The Ministry of Defence aims to create a central access point for policy, business process documentation, and procedural information. The tender presents a chance for businesses to contribute to a vital infrastructure upgrade within the Defence sector, enhancing efficiency and operational effectiveness.

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Notice Information

Notice Title

Business Management System

Notice Description

MOD - DE&S Request for Information (RFI) - Business Management System To gather information on the different digital solutions that are available in the marketplace and to understand their capability to deliver the key requirements detailed in this RFI. Short description of requirement: DE&S has an existing BMS tool and therefore some or all of the data within that tool may need to be migrated to a new solution. Therefore, suppliers should note the following: 1) Staff Numbers (equates to potential users) - 12,000 DE&S staff. 2) Business Processes Maps - 251 created as Microsoft Visio documents 3) Existing data volume(s) a) 4,226 documents equating to approximately 20.44 GB split into various types: b) Read-only supporting documents (Procedure, Policy, instruction). c) External Web links d) Fillable content template/forms 4) Existing build - SharePoint Online 2019 (cloud hosted via Microsoft Office 365) using core Office Applications (Word, Excel Forms) for document generation, Power BI for extracting management information and Visio SP tool with JAVA script for editing and viewing business process maps. N.B - The volumes noted in Point 2 and 3 (a) are best estimates only, volumes are expected to increase over time. DE&S are developing a requirement for a BMS to act as a central access point to all Policy, Business Process documentation and Procedural information. Responses should be sent to Ryan.Miller731@mod.gov.uk and Laura.Crowe104@mod.gov.uk by 17:00 on 03 March 2023. Information Requested Disclaimer: The information contained within this RFI is requested to inform a potential future procurement strategy. No formal procurement process has been launched. Any resulting procurement will be conducted competitively, and all information provided in response to this RFI will be held in confidence. You must not take this Request for Information to mean confirmation that the Authority shall launch a procurement or award a contract for this requirement. The Authority is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03a10f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002775-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jan 20233 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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