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Webcasting & Hybrid Meetings Solution (Council Chambers)

North Ayrshire Council

This public procurement record has 2 releases in its history.

Award

04 Jul 2023 at 10:11

Award Notice
Tender

06 Apr 2023 at 13:00

Tender Notice
Summary of the contracting process

The North Ayrshire Council has initiated a tender for a 'Webcasting & Hybrid Meetings Solution' in audio-visual equipment category. The procurement process is at the tender stage with a deadline for bid submission set on May 16, 2023. The opportunity is located at the Council Chambers of Cunninghame House in Irvine, UK. The contract includes community benefit requirements and has a value of 209,000 GBP. The procurement method is an open procedure facilitating competition among suppliers.

This tender by North Ayrshire Council presents opportunities for businesses involved in audio-visual equipment and services to provide an integrated solution for hybrid meetings. Suppliers with expertise in audio-visual technology and experience in delivering similar contracts are encouraged to participate. The contract duration is for 5 years with a possible extension of up to 24 months. Businesses capable of meeting the quality criteria and price considerations outlined in the award criteria stand to benefit from this procurement opportunity.

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Notice Information

Notice Title

Webcasting & Hybrid Meetings Solution (Council Chambers)

Notice Description

North Ayrshire Council are seeking a supplier to provide an integrated audio-visual solution within the Council Chambers of Cunninghame House, Irvine to allow hybrid meetings to take place with the option of live streaming of the proceedings to the internet.

Lot Information

Lot 1

North Ayrshire Council require an integrated solution to allow the Council Chambers to host wholly physical meetings (where microphones and display screens/arrays may be used) and hybrid meetings (where some participants may be in the Chambers and others participating remotely using the Microsoft Teams remote platform, with both physical and remote attendees able to see and hear each other). The proceedings of wholly physical and hybrid meetings must be capable of being live-streamed to the internet, as required, and a recording retained thereafter. The contract is to include: -Installation of AV solution and equipment required to deliver the above -An assessment of existing Council-owned equipment (microphones, cameras, display screens and speaker sound bars) to establish what is capable of being re-used and upgrade of existing equipment as may be required -Decommissioning of any equipment not capable of being re-used -Maintenance of system and ongoing support -Provision of staff training in use of the system The contract will be for a period of 5 years with the option to extend for up to a further 24 months. The contract will be let under North Ayrshire Council's Terms & Conditions for the Purchase of Goods and any related services (NACTC4).

Renewal: The contract will be for a period of 5 years with the option to extend for up to a further 24 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03bd4c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018949-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

50000000 - Repair and maintenance services

51310000 - Installation services of radio, television, sound and video equipment

Notice Value(s)

Tender Value
£209,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20233 years ago
Submission Deadline
16 May 2023Expired
Future Notice Date
Not specified
Award Date
4 Jul 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
April 2030

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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