Notice Information
Notice Title
TC979 Archival Storage, Non-Archival Storage and Scanning Framework
Notice Description
TC979 Framework for Archival Storage, Semi Active Records (Non Archival) and Scanning & Storage of Planning and Building Control Records and other Council Departments.
Lot Information
Lot 1 - Archival Storage
Lot 1 - Archival Storage TC979 Archival Storage, Non-Archival Storage and Scanning Framework
Lot 2 - Semi Active Records (Non Archival)Lot 2 - Semi Active Records (Non Archival)
Lot 3: ScanningFurther details are set out in the procurement documents. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on Friday, 21 July 2023 as referred to in IV.2.2.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03d457
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/004824-2024
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
92 - Recreational, cultural and sporting services
-
- CPV Codes
79520000 - Reprographic services
79999100 - Scanning services
92510000 - Library and archive services
Notice Value(s)
- Tender Value
- £4,000,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £4,400,000 £1M-£10M
Notice Dates
- Publication Date
- 13 Feb 20242 years ago
- Submission Deadline
- 21 Jul 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 12 Feb 20242 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Active, Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- MANCHESTER CITY COUNCIL
- Contact Name
- Mrs Damayanti Tailor
- Contact Email
- damayanti.tailor@manchester.gov.uk
- Contact Phone
- +44 1612344106
Buyer Location
- Locality
- MANCHESTER
- Postcode
- M60 2LA
- Post Town
- Manchester
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD3 Greater Manchester
- Small Region (ITL 3)
- TLD33 Manchester
- Delivery Location
- TLD3 Greater Manchester
-
- Local Authority
- Manchester
- Electoral Ward
- Piccadilly
- Westminster Constituency
- Manchester Central
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03d457-2024-02-13T15:20:56Z",
"date": "2024-02-13T15:20:56Z",
"ocid": "ocds-h6vhtk-03d457",
"description": "The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on Friday, 21 July 2023 as referred to in IV.2.2. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation. The contracts will be for 4 years, expected to commence 2 October 2023 The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project. The Council reserves the right not to award the framework, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed framework. All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling. Tenders should note that although quantities and descriptions in the tender are those used and required by Manchester City Council this Framework is open to and may be used by other Association of Greater Manchester Authorities (AGMA) and its associate members, and Manchester Partners - this includes the following Councils, Bolton, Stockport, Tameside, Oldham, Trafford, Rochdale, Bury, Salford, Wigan, Blackburn Darwen BC, Blackpool, Cheshire East, Warrington, Greater Manchester Fire and Rescue Authority, Greater Manchester Police Authority, Greater Manchester Waste Disposal Authority, Manchester Central Convention Complex, Commission for New Economy, Greater Manchester Passenger Transport Executive (TfGM),Transport for Greater Manchester, Greater Manchester Combined Authority and the Integrated Transport Authority",
"initiationType": "tender",
"tender": {
"id": "DN673490",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "TC979 Archival Storage, Non-Archival Storage and Scanning Framework",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79520000",
"description": "Reprographic services"
},
"mainProcurementCategory": "services",
"description": "TC979 Framework for Archival Storage, Semi Active Records (Non Archival) and Scanning & Storage of Planning and Building Control Records and other Council Departments.",
"value": {
"amount": 4000000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"title": "Lot 1 - Archival Storage",
"description": "Lot 1 - Archival Storage TC979 Archival Storage, Non-Archival Storage and Scanning Framework",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "30%"
},
{
"name": "Social Value",
"type": "quality",
"description": "20%"
},
{
"name": "Environment & Climate",
"type": "quality",
"description": "10%"
},
{
"type": "price",
"description": "40%"
}
]
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled"
},
{
"id": "2",
"title": "Lot 2 - Semi Active Records (Non Archival)",
"description": "Lot 2 - Semi Active Records (Non Archival)",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "30%"
},
{
"name": "Social Value",
"type": "quality",
"description": "20%"
},
{
"name": "Climate & Environment",
"type": "quality",
"description": "10%"
},
{
"type": "price",
"description": "40%"
}
]
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled"
},
{
"id": "3",
"title": "Lot 3: Scanning",
"description": "Further details are set out in the procurement documents. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on Friday, 21 July 2023 as referred to in IV.2.2.",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "30%"
},
{
"name": "Social Value",
"type": "quality",
"description": "20%"
},
{
"name": "Carbon Neutral and Environment",
"type": "quality",
"description": "10%"
},
{
"type": "price",
"description": "40%"
}
]
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "92510000",
"description": "Library and archive services"
}
],
"deliveryAddresses": [
{
"region": "UKD3"
},
{
"region": "UKD3"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "92510000",
"description": "Library and archive services"
}
],
"deliveryAddresses": [
{
"region": "UKD3"
},
{
"region": "UKD3"
}
],
"relatedLot": "2"
},
{
"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79999100",
"description": "Scanning services"
}
],
"deliveryAddresses": [
{
"region": "UKD3"
}
],
"relatedLot": "3"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.the-chest.org.uk",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"techniques": {
"hasFrameworkAgreement": true
},
"tenderPeriod": {
"endDate": "2023-07-21T11:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2023-07-21T11:00:00+01:00"
},
"bidOpening": {
"date": "2023-07-21T11:00:00+01:00"
},
"hasRecurrence": false,
"reviewDetails": "The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers prior to entering into the framework. If an appeal regarding the award of a framework has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)"
},
"parties": [
{
"id": "GB-FTS-82291",
"name": "Manchester City Council",
"identifier": {
"legalName": "Manchester City Council"
},
"address": {
"streetAddress": "Floor 5 (Mount Street Elevation),, Town Hall Extension, Albert Square",
"locality": "Manchester",
"region": "UKD3",
"postalCode": "M60 2LA",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Mrs Damayanti Tailor",
"telephone": "+44 1612344106",
"email": "damayanti.tailor@manchester.gov.uk",
"url": "http://www.the-chest.org.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.manchester.gov.uk",
"buyerProfile": "http://www.manchester.gov.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-18761",
"name": "Manchester City Council",
"identifier": {
"legalName": "Manchester City Council"
},
"address": {
"locality": "Manchester",
"postalCode": "M60 2LA",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-105020",
"name": "Pearl Scan",
"identifier": {
"legalName": "Pearl Scan"
},
"address": {
"locality": "M3 1EZ",
"region": "UKD3",
"postalCode": "M3 1EZ",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-105021",
"name": "Compass Mineral",
"identifier": {
"legalName": "Compass Mineral"
},
"address": {
"locality": "CW7 2PA",
"region": "UKD3",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-105022",
"name": "Store A file",
"identifier": {
"legalName": "Store A file"
},
"address": {
"locality": "LE7 1PD",
"region": "UKD3",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-105023",
"name": "Oasis",
"identifier": {
"legalName": "Oasis"
},
"address": {
"locality": "CW9 6GB",
"region": "UKD3",
"postalCode": "CW9 6GB",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-105024",
"name": "Restore",
"identifier": {
"legalName": "Restore"
},
"address": {
"locality": "RH1 5DY",
"region": "UKD3",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-105025",
"name": "Iron Mountain",
"identifier": {
"legalName": "Iron Mountain"
},
"address": {
"locality": "SE1 2AU",
"region": "UKD3",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-875",
"name": "Manchester City Council",
"identifier": {
"legalName": "Manchester City Council"
},
"address": {
"locality": "Manchester",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-82291",
"name": "Manchester City Council"
},
"language": "en",
"awards": [
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-1",
"relatedLots": [
"1"
],
"title": "Lot 1 - Archival Storage",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-105020",
"name": "Pearl Scan"
}
]
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-2",
"relatedLots": [
"2"
],
"title": "Lot 2 - Semi Active Records (Non Archival)",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-105021",
"name": "Compass Mineral"
}
]
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-3",
"relatedLots": [
"2"
],
"title": "4000000",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-105022",
"name": "Store A file"
}
]
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-4",
"relatedLots": [
"2"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-105023",
"name": "Oasis"
}
]
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-5",
"relatedLots": [
"2"
],
"title": "Lot 2 - Semi Active Records (Non Archival)",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-105024",
"name": "Restore"
}
]
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-6",
"relatedLots": [
"2"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-105025",
"name": "Iron Mountain"
}
]
}
],
"contracts": [
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-1",
"awardID": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-1",
"title": "Lot 1 - Archival Storage",
"status": "active",
"value": {
"amount": 4000000,
"currency": "GBP"
},
"dateSigned": "2024-02-12T00:00:00Z"
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-2",
"awardID": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-2",
"title": "Lot 2 - Semi Active Records (Non Archival)",
"status": "active",
"value": {
"amount": 4000000,
"currency": "GBP"
},
"dateSigned": "2024-02-12T00:00:00Z"
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-3",
"awardID": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-3",
"title": "4000000",
"status": "active",
"value": {
"amount": 400000,
"currency": "GBP"
},
"dateSigned": "2024-02-12T00:00:00Z"
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-4",
"awardID": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-4",
"status": "active",
"value": {
"amount": 400000,
"currency": "GBP"
},
"dateSigned": "2024-02-12T00:00:00Z"
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-5",
"awardID": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-5",
"title": "Lot 2 - Semi Active Records (Non Archival)",
"status": "active",
"value": {
"amount": 400000,
"currency": "GBP"
},
"dateSigned": "2024-02-12T00:00:00Z"
},
{
"id": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-6",
"awardID": "004824-2024-TC979 Archival Storage, Non-Archival Storage and Scanning Framework-6",
"status": "active",
"value": {
"amount": 4000000,
"currency": "GBP"
},
"dateSigned": "2024-02-12T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 12
},
{
"id": "6",
"measure": "bids",
"relatedLot": "2",
"value": 12
},
{
"id": "11",
"measure": "bids",
"relatedLot": "2",
"value": 12
},
{
"id": "16",
"measure": "bids",
"relatedLot": "2",
"value": 12
},
{
"id": "21",
"measure": "bids",
"relatedLot": "2",
"value": 12
},
{
"id": "26",
"measure": "bids",
"relatedLot": "2",
"value": 12
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 12
},
{
"id": "7",
"measure": "smeBids",
"relatedLot": "2",
"value": 12
},
{
"id": "12",
"measure": "smeBids",
"relatedLot": "2",
"value": 12
},
{
"id": "17",
"measure": "smeBids",
"relatedLot": "2",
"value": 12
},
{
"id": "22",
"measure": "smeBids",
"relatedLot": "2",
"value": 12
},
{
"id": "27",
"measure": "smeBids",
"relatedLot": "2",
"value": 12
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "8",
"measure": "foreignBidsFromEU",
"relatedLot": "2",
"value": 0
},
{
"id": "13",
"measure": "foreignBidsFromEU",
"relatedLot": "2",
"value": 0
},
{
"id": "18",
"measure": "foreignBidsFromEU",
"relatedLot": "2",
"value": 0
},
{
"id": "23",
"measure": "foreignBidsFromEU",
"relatedLot": "2",
"value": 0
},
{
"id": "28",
"measure": "foreignBidsFromEU",
"relatedLot": "2",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 12
},
{
"id": "9",
"measure": "foreignBidsFromNonEU",
"relatedLot": "2",
"value": 12
},
{
"id": "14",
"measure": "foreignBidsFromNonEU",
"relatedLot": "2",
"value": 12
},
{
"id": "19",
"measure": "foreignBidsFromNonEU",
"relatedLot": "2",
"value": 12
},
{
"id": "24",
"measure": "foreignBidsFromNonEU",
"relatedLot": "2",
"value": 12
},
{
"id": "29",
"measure": "foreignBidsFromNonEU",
"relatedLot": "2",
"value": 12
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 12
},
{
"id": "10",
"measure": "electronicBids",
"relatedLot": "2",
"value": 12
},
{
"id": "15",
"measure": "electronicBids",
"relatedLot": "2",
"value": 12
},
{
"id": "20",
"measure": "electronicBids",
"relatedLot": "2",
"value": 12
},
{
"id": "25",
"measure": "electronicBids",
"relatedLot": "2",
"value": 12
},
{
"id": "30",
"measure": "electronicBids",
"relatedLot": "2",
"value": 12
}
]
}
}