Notice Information
Notice Title
Digital Dictation, Speech Recognition & Outsourced Transcription Services 2
Notice Description
NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework/Dynamic Purchasing System (DPS). NHS Shared Business Services Limited (NHS SBS) has put in place a Framework Agreement for the provision of Digital Dictation, Speech Recognition & Outsourced Transcription and related Goods and Services for Healthcare to be used by NHS SBS Approved Organisations. Our Approved Organisation list can be found on: https://www.sbs.nhs.uk/services/framework-agreements-categories/ The framework includes Lot 1a - Digital Dictation (Fixed) Lot 1b - Digital Dictation (SaaS) Lot 2a - Speech Recognition (Fixed) Lot 2b - Speech Recognition (SaaS) Lot 3 - Outsourced Transcription Lot 4 - Combined Solutions
Lot Information
Digital Dictation (Fixed)
Capital purchase of hardware/software goods and services for Digital Dictation. Lots may be further defined following the outcome of this PIN. The new framework, subject to review and change, is expected to go live shortly after the existing framework (SBS/20/SM/WCC/9423) expires on 15 June 2024.
Digital Dictation (SaaS)Pay-as-you-go/price per line cost or software subscription cost for Digital Dictation Services. Lots may be further defined following the outcome of this PIN. The new framework, subject to review and change, is expected to go live shortly after the existing framework (SBS/20/SM/WCC/9423) expires on 15 June 2024.
Speech Recognition (Fixed)Capital purchase of hardware/software for additional or stand alone Speech and Voice recognition Services, including ambient and natural language processing technologies. Lots may be further defined following the outcome of this PIN. The new framework, subject to review and change, is expected to go live shortly after the existing framework (SBS/20/SM/WCC/9423) expires on 15 June 2024. II.2.5) Award Criteria Price is not the only award criterion and all criteria will be stated in the procurement documents.
Outsourced TranscriptionLot 3 Services to provide transcription from digital data files to written copy (hard or soft) of the data. The new framework is to replace the previous framework (SBS/20/SM/WCC/9423) which expired June 15th 2025. Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement. There were additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders were also asked to respond to these. A Framework Agreement could be awarded to a maximum of 8 bidders for Lot 3. A Framework Agreement will be awarded to 8 bidders for Lot 3. Where the Bidder did not score a minimum of 50% out of an available 70% for quality in the AQ and subsequently did not score a minimum of 65% in total (AQ quality, Social Value and Price combined) the Authority excluded the submission from being appointed to the framework. For all Lots, the maximum number of Bidders could increase where 2 or more Bidders had tied scores in last awardable position for the Lot. Additionally, NHS SBS reserved the right to award to any Bidder whose final score was within 1% of the last awardable position of the Lot .
Options: The Contracting Authority has the option to extend the term of the framework by up to 24 months upon conclusion of the initial 24 months framework term.
Digital Dictation (Fixed)Lot 1a Capital purchase of hardware/software goods and services for Digital Dictation. The new framework is to replace the previous framework (SBS/20/SM/WCC/9423) which expired June 15th 2025. Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement. There were additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders were asked to respond to these. A Framework Agreement could be awarded to a maximum of 8 bidders for Lot 1a. A Framework Agreement will be awarded to 8 bidders for Lot 1a. Where a Bidder did not score a minimum of 50% out of an available 70% for quality in the AQ and subsequently did not score a minimum of 65% in total (AQ quality, Social Value and Price combined) the Authority excluded the submission from being appointed to the framework. For all Lots, the maximum number of Bidders could increase where 2 or more Bidders had tied scores in the last awardable position for the Lot. Additionally, NHS SBS reserved the right to award to any Bidder whose final score was within 1% of the last awardable position of the Lot.
Options: The Contracting Authority has the option to extend the term of the framework by up to 24 months upon conclusion of the initial 24 months framework term.
Digital Dictation (SaaS)Lot 1b Pay-as-you-go/price per line cost or software subscription cost for Digital Dictation Services. The new framework is to replace the previous framework (SBS/20/SM/WCC/9423) which expired June 15th 2025. Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement. There were additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders were also asked to respond to these. A Framework Agreement could be awarded to a maximum of 8 bidders for Lot 1b. A Framework Agreement will be awarded to 8 bidders for Lot 1b. Where a Bidder did not score a minimum of 50% out of an available 70% for quality in the AQ and subsequently did not score a minimum of 65% in total (AQ quality, Social Value and Price combined) the Authority excluded the submission from being appointed to the framework. For all Lots, the maximum number of Bidders could increase where 2 or more Bidders had tied scores in last awardable position for the Lot. Additionally, NHS SBS reserved the right to award to any Bidder whose final score was within 1% of the last awardable position of the Lot.
Options: The Contracting Authority has the option to extend the term of the framework by up to 24 months upon conclusion of the initial 24 months framework term.
Speech Recognition (Fixed)Lot 2a Capital purchase of hardware/software for additional or standalone Speech and Voice recognition Services, including ambient and natural language processing technologies. The new framework is to replace the previous framework (SBS/20/SM/WCC/9423) which expired June 15th 2025. Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement. There were additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders were also asked to respond to these. A Framework Agreement could be awarded to a maximum of 8 bidders for Lot 2a. A Framework Agreement will be awarded to 5 bidders for Lot 2a. Where a Bidder did not score a minimum of 50% out of an available 70% for quality in the AQ and subsequently did not score a minimum of 65% in total (AQ quality, Social Value and Price combined) the Authority excluded the submission from being appointed to the framework. For all Lots, the maximum number of Bidders could increase where 2 or more Bidders had tied scores in last awardable position for the Lot. Additionally, NHS SBS reserved the right to award to any Bidder whose final score was within 1% of the last awardable position of the Lot.
Options: The Contracting Authority has the option to extend the term of the framework by up to 24 months upon conclusion of the initial 24 months framework term.
Speech Recognition (SaaS)Lot 2b Pay-as-you-go/price per line cost or software subscription for additional or standalone Speech and Voice recognition services including ambient and natural language processing technologies. The new framework is to replace the existing framework (SBS/20/SM/WCC/9423) which expired June 15th 2025. Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement. There were additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders were also asked to respond to these. A Framework Agreement could be awarded to a maximum of 8 bidders for Lot 2b. A Framework Agreement will be awarded to 9 bidders for Lot 2b. Where a Bidder did not score a minimum of 50% out of an available 70% for quality in the AQ and subsequently did not score a minimum of 65% in total (AQ quality, Social Value and Price combined) the Authority excluded the submission from being appointed to the framework. For all Lots, the maximum number of Bidders could increase where 2 or more Bidders had tied scores in last awardable position for the Lot. Additionally, NHS SBS reserved the right to award to any Bidder whose final score was within 1% of the last awardable position of the Lot.
Options: The Contracting Authority has the option to extend the term of the framework by up to 24 months upon conclusion of the initial 24 months framework term.
Combined SolutionsLot 4 A combination of the services in all of lots 1a, 1b, 2a, 2b and 3. The new framework is to replace the previous framework (SBS/20/SM/WCC/9423) which expired June 15th 2025. To be awarded to this lot, Bidders must have been successful in being awarded to a minimum of two Lots from Lots 1-3, as per the ITT Documentation. Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement There were additional Selection Qualification (SQ), and Bidder Declarations applicable, and bidders were also asked to respond to these. There was no evaluation of quality, social value or price for Lot 4. A Framework Agreement will be automatically awarded to Lot 4 to bidders who were successfully awarded to any combination of 2 Lots from Lots 1-3 to supply solutions spanning multiple lots under a single Call-Off. A Framework Agreement will be awarded to 8 bidders for Lot 4.
Options: The Contracting Authority has the option to extend the term of the framework by up to 24 months upon conclusion of the initial 24 months framework term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03ded8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/002342-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Dynamic, Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
32 - Radio, television, communication, telecommunication and related equipment
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
32332100 - Dictating machines
32342450 - Voice recorders
32344110 - Voice-logging system
48311000 - Document management software package
48314000 - Voice recognition software package
48317000 - Word-processing software package
48517000 - IT software package
48900000 - Miscellaneous software package and computer systems
72212314 - Voice recognition software development services
72261000 - Software support services
72500000 - Computer-related services
79550000 - Typing, word-processing and desktop publishing services
Notice Value(s)
- Tender Value
- £150,000,000 £100M-£1B
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £150,000,000 £100M-£1B
Notice Dates
- Publication Date
- 12 Jan 20261 months ago
- Submission Deadline
- 11 Oct 2024Expired
- Future Notice Date
- 15 Dec 2023Expired
- Award Date
- 15 Dec 20252 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled, Planned
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS SHARED BUSINESS SERVICES LIMITED
- Contact Name
- Phil Wood
- Contact Email
- nsbs.digital@nhs.net
- Contact Phone
- +44 1442884444
Buyer Location
- Locality
- HEMEL HEMPSTEAD
- Postcode
- HP2 7AH
- Post Town
- Hemel Hempstead
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH2 Bedfordshire and Hertfordshire
- Small Region (ITL 3)
- TLH27 South West Hertfordshire
- Delivery Location
- Not specified
-
- Local Authority
- Dacorum
- Electoral Ward
- Adeyfield East
- Westminster Constituency
- Hemel Hempstead
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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