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Unattended Library Management System

Norfolk County Council

This public procurement record has 1 release in its history.

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20 Jul 2023 at 09:01

Award Notice
Summary of the contracting process

The Norfolk County Council has recently awarded a contract for an Unattended Library Management System to Bibliotheca Limited. This contract falls under the services category and involves supplying a system controller, access panel, image server, CCTV cameras, and software maintenance for libraries in Norfolk. The contract, awarded under Regulation 32 of the Public Contract Regulations 2015, is valued at £152,702 GBP and is scheduled to run until March 2026.

This tender presents opportunities for businesses providing IT services, specifically in consulting, software development, and support. Companies specialising in library software packages would be well-suited to compete for this contract. Being a negotiated procurement, the process aims to continue the current system's operation by extending the contract with the existing supplier, Bibliotheca Limited. Interested parties should closely monitor the Council's future competitive tendering plans for when the hardware reaches its end-of-life stage.

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Notice Information

Notice Title

Unattended Library Management System

Notice Description

A contract was awarded in September 2016 to Bibliotheca to supply a system controller, access panel, image server and sufficient CCTV cameras to cover the public areas in each library in Norfolk, and to provide maintenance for software and hardware for the duration of the contract. This was to allow access to the library whilst unattended. Equipment is owned by the Council. That contract is due to expire at the end of March 2024. The Council intends to award a new contract to Bibliotheca under Regulation 32 of the Public Contract Regulations 2015 to 31 March 2026 i.e a two year contract.

Lot Information

Lot 1

A contract was awarded in September 2016 to Bibliotheca to supply a system controller, access panel, image server and sufficient CCTV cameras to cover the public areas in each library in Norfolk, and to provide maintenance for software and hardware for the duration of the contract. Equipment is owned by the Council. That contract is due to expire at the end of March 2024. It is the intention of the Council to let a further contract to Bibliotheca to end on 31 March 2026. This contract will be for provision of the software and support and maintenance of both the software and hardware. The hardware is not end of life and this is not intended to be refreshed under this contract.

Procurement Information

The Council is using Reg 32(2)(b) for this contract. The hardware for the unattended library solution provided by Bibliotheca under the contract is still current and owned by the Council. The hardware was purchased via Bibliotheca on their recommendation in 2016 when the system was implemented under a contract that was competitively procured under the open procedure, to fit with the software and to provide an overall robust system for allowing unattended access. The software that is compatible with the hardware is with the current provider. It is not best value for money to remove and dispose of current hardware and re-buy hence competition is absent for technical reasons. Contract will likely be competed at the end of the 2 years when hardware is end of life.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03e3a1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020870-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48160000 - Library software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£152,702 £100K-£500K

Notice Dates

Publication Date
20 Jul 20233 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Jul 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Norfolk County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR1 2DH
Postcode Area
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
TLH1 East Anglia
Local Authority
Norwich
Electoral Ward
Lakenham
Westminster Constituency
Norwich South

Supplier Information

Number of Suppliers
1
Supplier Name

Bibliotheca Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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