Notice Information
Notice Title
Cambridgeshire County Council and Peterborough City Council Education Management System Programme
Notice Description
Cambridgeshire County Council and Peterborough City Council wish to procure a commercial, off-the-shelf (COTS), cloud-based, supplier-managed Education Management System. Each Council wishes to have separate instances of the system. The systems must allow for the capture, end to end processing of and reporting on all relevant data for the full range of education functions, including statutory duties and other management responsibilities. The supplier must offer a full implementation service, to include configuration, data migration, system implementation, integration with related systems, training and any other necessary mobilisation and transition services. The contract length will be 5 years with an option to extend for a further 2 years.
Lot Information
Lot 1
Cambridgeshire County Council and Peterborough City Council wish to procure a commercial, off-the-shelf (COTS), cloud-based, supplier-managed Education Management System. Each Council wishes to have separate instances of the system. The systems must allow for the capture, end to end processing of and reporting on all relevant data for the full range of education functions, including statutory duties and other management responsibilities. The supplier must offer a full implementation service, to include configuration, data migration, system implementation, integration with related systems, training and any other necessary mobilisation and transition services. The solution must meet all statutory requirements for management and reporting for the education services listed here, and, be capable of capturing all relevant or specified data for the following service areas, to allow end to end processing of, and reporting on cases, entities and data items in their modules. The end to end must include: appeals, prosecutions and financial management: * Admissions and Admissions Appeals * Alternative education provision * Attendance * Chaperones * Children's centres * Children in employment * Children in entertainment * Children missing education * Early years and childcare * Early years providers and funding * Education, employment and training * Elective home education * Integrated youth services * Reduced timetables * Safeguarding * School Improvement * SEND and Inclusion * Sensory impairment * Virtual schools * Welfare benefits * Family Information Service * Governors * Schools finance The contract length will be 5 years with an option to extend for a further 2 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03ef2b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/019678-2024
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
72260000 - Software-related services
Notice Value(s)
- Tender Value
- £1,800,000 £1M-£10M
- Lots Value
- £1,800,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 27 Jun 20241 years ago
- Submission Deadline
- 19 Sep 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 27 Jun 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CAMBRIDGESHIRE COUNTY COUNCIL
- Additional Buyers
- Contact Name
- Chris Nunn, Mr Chris Nunn
- Contact Email
- chris.nunn@cambridgeshire.gov.uk, procurementandcommercial@cambridgeshire.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- HUNTINGDON
- Postcode
- PE28 4YE
- Post Town
- Peterborough
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH4 Cambridgeshire and Peterborough
- Small Region (ITL 3)
- TLH42 Cambridgeshire CC
- Delivery Location
- TLH11 Peterborough, TLH12 Cambridgeshire CC
-
- Local Authority
- Huntingdonshire
- Electoral Ward
- The Stukeleys
- Westminster Constituency
- Huntingdon
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03ef2b-2024-06-27T13:33:40+01:00",
"date": "2024-06-27T13:33:40+01:00",
"ocid": "ocds-h6vhtk-03ef2b",
"initiationType": "tender",
"tender": {
"id": "DN684451",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Cambridgeshire County Council and Peterborough City Council Education Management System Programme",
"status": "cancelled",
"classification": {
"scheme": "CPV",
"id": "72260000",
"description": "Software-related services"
},
"mainProcurementCategory": "services",
"description": "Cambridgeshire County Council and Peterborough City Council wish to procure a commercial, off-the-shelf (COTS), cloud-based, supplier-managed Education Management System. Each Council wishes to have separate instances of the system. The systems must allow for the capture, end to end processing of and reporting on all relevant data for the full range of education functions, including statutory duties and other management responsibilities. The supplier must offer a full implementation service, to include configuration, data migration, system implementation, integration with related systems, training and any other necessary mobilisation and transition services. The contract length will be 5 years with an option to extend for a further 2 years.",
"value": {
"amount": 1800000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Cambridgeshire County Council and Peterborough City Council wish to procure a commercial, off-the-shelf (COTS), cloud-based, supplier-managed Education Management System. Each Council wishes to have separate instances of the system. The systems must allow for the capture, end to end processing of and reporting on all relevant data for the full range of education functions, including statutory duties and other management responsibilities. The supplier must offer a full implementation service, to include configuration, data migration, system implementation, integration with related systems, training and any other necessary mobilisation and transition services. The solution must meet all statutory requirements for management and reporting for the education services listed here, and, be capable of capturing all relevant or specified data for the following service areas, to allow end to end processing of, and reporting on cases, entities and data items in their modules. The end to end must include: appeals, prosecutions and financial management: * Admissions and Admissions Appeals * Alternative education provision * Attendance * Chaperones * Children's centres * Children in employment * Children in entertainment * Children missing education * Early years and childcare * Early years providers and funding * Education, employment and training * Elective home education * Integrated youth services * Reduced timetables * Safeguarding * School Improvement * SEND and Inclusion * Sensory impairment * Virtual schools * Welfare benefits * Family Information Service * Governors * Schools finance The contract length will be 5 years with an option to extend for a further 2 years.",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60"
},
{
"type": "price",
"description": "40"
}
]
},
"value": {
"amount": 1800000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 2520
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKH11"
},
{
"region": "UKH12"
},
{
"region": "UKH11"
},
{
"region": "UKH12"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://procontract.due-north.com/Advert?advertId=b072e4f9-4638-ee11-8124-005056b64545&fromProjectDashboard=True",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2023-09-19T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 120
}
},
"awardPeriod": {
"startDate": "2023-09-19T12:00:00+01:00"
},
"bidOpening": {
"date": "2023-09-19T12:00:00+01:00"
},
"hasRecurrence": true,
"amendments": [
{
"id": "1",
"unstructuredChanges": [
{
"oldValue": {
"text": "PS1,800,000"
},
"newValue": {
"text": "PS2,500,000"
},
"where": {
"section": "II.1.5",
"label": "Estimated total value"
}
}
]
},
{
"id": "2",
"unstructuredChanges": [
{
"oldValue": {
"date": "2023-09-19T12:00:00+01:00"
},
"newValue": {
"date": "2023-10-03T12:00:00+01:00"
},
"where": {
"section": "IV.2.2",
"label": "IV.2.2) Time limit for receipt of tenders or requests to participate"
}
},
{
"oldValue": {
"date": "2023-09-19T12:00:00+01:00"
},
"newValue": {
"date": "2023-10-03T12:00:00+01:00"
},
"where": {
"section": "IV.2.7",
"label": "IV.2.7) Conditions for opening of tenders"
}
}
]
},
{
"id": "3",
"unstructuredChanges": [
{
"oldValue": {
"date": "2023-10-03T12:00:00+01:00"
},
"newValue": {
"date": "2023-10-09T12:00:00+01:00"
},
"where": {
"section": "IV.2.2",
"label": "IV.2.2) Time limit for receipt of tenders or requests to participate"
}
},
{
"oldValue": {
"date": "2023-10-03T12:00:00+01:00"
},
"newValue": {
"date": "2023-10-09T12:00:00+01:00"
},
"where": {
"section": "IV.2.7",
"label": "IV.2.7) Conditions for opening of tenders"
}
}
]
}
]
},
"parties": [
{
"id": "GB-FTS-29132",
"name": "Cambridgeshire County Council",
"identifier": {
"legalName": "Cambridgeshire County Council"
},
"address": {
"streetAddress": "New Shire Hall, Emery Crescent, Enterprise Campus, Alconbury Weald",
"locality": "Huntingdon",
"region": "UKH12",
"postalCode": "PE28 4YE",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Chris Nunn",
"email": "procurementandcommercial@cambridgeshire.gov.uk",
"url": "https://procontract.due-north.com/Advert?advertId=b072e4f9-4638-ee11-8124-005056b64545&fromProjectDashboard=True"
},
"roles": [
"buyer",
"centralPurchasingBody",
"reviewBody"
],
"details": {
"url": "https://www.cambridgeshire.gov.uk/",
"buyerProfile": "https://procontract@due-north.com/Login",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
},
"additionalContactPoints": [
{
"email": "procurementandcommercial@cambridgeshire.gov.uk"
}
]
},
{
"id": "GB-FTS-90045",
"name": "Peterborough City Council",
"identifier": {
"legalName": "Peterborough City Council"
},
"address": {
"streetAddress": "Town Hall, Bridge Street",
"locality": "Peterborough",
"region": "UKH11",
"postalCode": "PE1 1HF",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Chris Nunn",
"email": "procurementandcommercial@cambridgeshire.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.peterborough.gov.uk/",
"buyerProfile": "https://procontract@due-north.com/Login"
}
},
{
"id": "GB-FTS-33736",
"name": "Cambridgeshire County Council",
"identifier": {
"legalName": "Cambridgeshire County Council"
},
"address": {
"streetAddress": "New Shire Hall, Alconbury Weald",
"locality": "Huntingdon",
"region": "UKH12",
"postalCode": "PE28 4YE",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Mr Chris Nunn",
"email": "Chris.nunn@cambridgeshire.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.cambridgeshire.gov.uk/",
"buyerProfile": "https://www.cambridgeshire.gov.uk/"
}
}
],
"buyer": {
"id": "GB-FTS-29132",
"name": "Cambridgeshire County Council"
},
"language": "en",
"awards": [
{
"id": "019678-2024-1",
"relatedLots": [
"1"
],
"status": "unsuccessful",
"statusDetails": "discontinued"
}
]
}