Award

Cambridgeshire County Council and Peterborough City Council Education Management System Programme

CAMBRIDGESHIRE COUNTY COUNCIL

This public procurement record has 5 releases in its history.

Award

27 Jun 2024 at 12:33

TenderUpdate

28 Sep 2023 at 13:54

TenderUpdate

01 Sep 2023 at 11:43

TenderUpdate

22 Aug 2023 at 07:52

Tender

11 Aug 2023 at 14:07

Summary of the contracting process

Cambridgeshire County Council and Peterborough City Council are seeking to procure a commercial, off-the-shelf (COTS), cloud-based, supplier-managed Education Management System Programme. The contract entails a full implementation service, including configuration, data migration, system implementation, integration with related systems, and training. The contract duration is stipulated at 5 years, with a provision for extension by 2 years. The procurement stage for this tender is cancelled. The buying organisations for this contract are Cambridgeshire County Council and Peterborough City Council, both located in the United Kingdom. The industry category for this procurement is software-related services.

This tender opportunity presents a chance for businesses offering software-related services to engage with local authorities for the provision of Education Management Systems. Companies specialising in software development, implementation, and integration services align well with the requirements stated in the tender. As the contract encompasses multiple service areas within education functions, suppliers with a comprehensive offering in data management and reporting solutions would be well-suited to compete. The open procurement method allows for transparent participation in the process, with a focus on quality criteria at 60% and price at 40% for the award evaluation.

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Notice Title

Cambridgeshire County Council and Peterborough City Council Education Management System Programme

Notice Description

Cambridgeshire County Council and Peterborough City Council wish to procure a commercial, off-the-shelf (COTS), cloud-based, supplier-managed Education Management System. Each Council wishes to have separate instances of the system. The systems must allow for the capture, end to end processing of and reporting on all relevant data for the full range of education functions, including statutory duties and other management responsibilities. The supplier must offer a full implementation service, to include configuration, data migration, system implementation, integration with related systems, training and any other necessary mobilisation and transition services. The contract length will be 5 years with an option to extend for a further 2 years.

Lot Information

Lot 1

Cambridgeshire County Council and Peterborough City Council wish to procure a commercial, off-the-shelf (COTS), cloud-based, supplier-managed Education Management System. Each Council wishes to have separate instances of the system. The systems must allow for the capture, end to end processing of and reporting on all relevant data for the full range of education functions, including statutory duties and other management responsibilities. The supplier must offer a full implementation service, to include configuration, data migration, system implementation, integration with related systems, training and any other necessary mobilisation and transition services. The solution must meet all statutory requirements for management and reporting for the education services listed here, and, be capable of capturing all relevant or specified data for the following service areas, to allow end to end processing of, and reporting on cases, entities and data items in their modules. The end to end must include: appeals, prosecutions and financial management: * Admissions and Admissions Appeals * Alternative education provision * Attendance * Chaperones * Children's centres * Children in employment * Children in entertainment * Children missing education * Early years and childcare * Early years providers and funding * Education, employment and training * Elective home education * Integrated youth services * Reduced timetables * Safeguarding * School Improvement * SEND and Inclusion * Sensory impairment * Virtual schools * Welfare benefits * Family Information Service * Governors * Schools finance The contract length will be 5 years with an option to extend for a further 2 years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03ef2b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019678-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72260000 - Software-related services

Notice Value(s)

Tender Value
£1,800,000 £1M-£10M
Lots Value
£1,800,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20241 years ago
Submission Deadline
19 Sep 2023Expired
Future Notice Date
Not specified
Award Date
27 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE COUNTY COUNCIL
Additional Buyers

PETERBOROUGH CITY COUNCIL

Contact Name
Chris Nunn, Mr Chris Nunn
Contact Email
chris.nunn@cambridgeshire.gov.uk, procurementandcommercial@cambridgeshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HUNTINGDON
Postcode
PE28 4YE
Post Town
Peterborough
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH11 Peterborough, TLH12 Cambridgeshire CC

Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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