Arts Access Scheme - "All-In" Digital Membership System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03eff8-2024-12-11T19:05:08Z",
    "date": "2024-12-11T19:05:08Z",
    "ocid": "ocds-h6vhtk-03eff8",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=909406479 GO Reference: GO-20241211-PRO-28854954",
    "initiationType": "tender",
    "tender": {
        "id": "ACE 504 ITT",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Arts Access Scheme - \"All-In\" Digital Membership System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72200000",
            "description": "Software programming and consultancy services"
        },
        "mainProcurementCategory": "services",
        "description": "Arts Council England intends to commission a Digital Membership System (DMS), as part of a programme of work to develop a UK-wide access scheme, All In, which will improve access, usability, and inclusion for D/deaf, disabled and neurodivergent people to creative and cultural activity across the UK. The DMS will allow customers to sign up to All In and create a profile giving details of their access requirements. Organisations will also subscribe via the DMS and create profiles for their access provisions and performances. The database of organisations and their provisions will be used to create access directories to aid customers to find events and activities that meet their requirements.",
        "value": {
            "amount": 1060000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Arts Council England intends to commission a Digital Membership System (DMS), as part of a programme of work to develop a UK-wide access scheme, All In, which will improve access, usability, and inclusion for D/deaf, disabled and neurodivergent people to creative and cultural activity across the UK. All In will offer practical tools that will help organisations offer better access provisions in a more efficient manner, underpinned by industry backed access standards for the sector as well as training and support to meet those standards. It will also provide audience insights for partners and participating venues. The DMS will be one of the cornerstones of All In, as a tool which facilitates the connection between creative and cultural organisations and their customers. The DMS will allow customers to sign up to All In and create a profile giving details of their access requirements. Organisations will also subscribe via the DMS and create profiles for their access provisions and performances. The database of organisations and their provisions will be used to create access directories to aid customers to find events and activities that meet their requirements. An organisation's subscription will also give them access to the database of customers and their requirements. The DMS will therefore be a tool which allows customers to quickly and easily share their requirements with any arts or cultural organisation they wish to attend, either through tech integrations with their existing ticketing and CRM software or by manual look up. We are open to different approaches to delivering a DMS either being procured from a consortium or a single multi-disciplined supplier, with the development work occurring within the UK. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/46VKJ2Y552",
                "status": "cancelled",
                "value": {
                    "amount": 1060000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "As detailed in the SQ Instructions document. ACE reserves the right, in its absolute discretion, to invite to tender more than five (5) compliant Bidders, where there is a tie amongst multiple Bidders for the fifth place."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Functionality of DMS to meet needs of Access Scheme",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Details of Tech Stack for DMS delivery",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Project management",
                            "type": "quality",
                            "description": "13"
                        },
                        {
                            "name": "Proposed Operational Services model",
                            "type": "quality",
                            "description": "6"
                        },
                        {
                            "name": "Core delivery team and stakeholder engagement",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Risk management",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Social Value - Digital Inclusion initiatives and training for individuals with accessibility needs",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Social Value - Supporting disabled people to develop new skills",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "25"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48900000",
                        "description": "Miscellaneous software package and computer systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "UNITED KINGDOM"
                },
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-10-16T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://www.delta-esourcing.com/",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2024-03-14T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2024-04-02T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-75824",
            "name": "Arts Council England",
            "identifier": {
                "legalName": "Arts Council England"
            },
            "address": {
                "streetAddress": "The Hive, 49 Lever Street",
                "locality": "Manchester",
                "region": "UK",
                "postalCode": "M1 1FN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Phil Lofthouse",
                "telephone": "+44 1619344317",
                "email": "Procurement.Services@artscouncil.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.artscouncil.org.uk/supplying-arts-council",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "National development agency for creativity and culture"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "08",
                        "description": "Recreation, culture and religion"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-86665",
            "name": "The Arts Council of England",
            "identifier": {
                "legalName": "The Arts Council of England"
            },
            "address": {
                "streetAddress": "The Hive, 49 Lever Street",
                "locality": "Manchester",
                "region": "UK",
                "postalCode": "M1 1FN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Phil Lofthouse",
                "telephone": "+44 1615374120",
                "email": "procurement.services@artscouncil.org.uk",
                "url": "https://www.delta-esourcing.com/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.artscouncil.org.uk",
                "buyerProfile": "https://www.delta-esourcing.com/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "08",
                        "description": "Recreation, culture and religion"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-88",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-132597",
            "name": "Calvium Ltd",
            "identifier": {
                "legalName": "Calvium Ltd",
                "id": "1036733"
            },
            "address": {
                "streetAddress": "The Old School House, 75a Jacobs Wells Road",
                "locality": "Bristol",
                "region": "UK",
                "postalCode": "BS8 1DJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1172262000",
                "email": "hello@calvium.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-86665",
        "name": "The Arts Council of England"
    },
    "language": "en",
    "awards": [
        {
            "id": "040015-2024-1",
            "relatedLots": [
                "1"
            ],
            "title": "ACE 504 ITT - All In Digital Membership System",
            "status": "active",
            "hasSubcontracting": true,
            "subcontracting": {
                "minimumPercentage": 0.3,
                "maximumPercentage": 0.3,
                "description": "Services and expertise in matters relating to data, engineering and service delivery"
            },
            "suppliers": [
                {
                    "id": "GB-FTS-132597",
                    "name": "Calvium Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "040015-2024-1",
            "awardID": "040015-2024-1",
            "title": "ACE 504 ITT - All In Digital Membership System",
            "status": "active",
            "value": {
                "amount": 1060000,
                "currency": "GBP"
            },
            "dateSigned": "2024-08-22T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}