Award

Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

01 Mar 2024 at 11:54

Tender

12 Dec 2023 at 14:58

Summary of the contracting process

The Sandwell Metropolitan Borough Council completed the procurement process for the supply and maintenance of media-related services at Sandwell Register Office, Sandwell Valley Crematorium, and Rowley Regis Crematorium. The council required services such as a music database, visual tributes, and webcasting recording services. The procurement was for communications system maintenance services in the services category. The contract value was £350,000 and was awarded to Vivedia Limited. The location of the procurement was in Oldbury, United Kingdom.

This tender presents an opportunity for businesses in the communications system maintenance services industry to grow their business. Companies with expertise in providing music databases, visual tributes, and webcasting recording services are well-suited to compete. The procurement stage was the award, and the contract was signed on the 1st of March 2024. Businesses interested in this opportunity should consider the quality and price criteria set for the award. The procurement process was carried out through an open procedure, providing fair access to interested suppliers.

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Notice Title

Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium

Notice Description

Sandwell Metropolitan Borough Council had a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This includes internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier's ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visits to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility was required from bidders and essential to submitting a compliant bid.

Lot Information

Lot 1

Sandwell Metropolitan Borough Council had a requirement for a supplier of a music database, visual tributes, and a webcasting recording service. This includes internet for live webcasting of wedding ceremonies at Sandwell Register Officer and funeral services at Sandwell Valley Crematorium and Rowley Regis Crematorium. In addition, continued ongoing maintenance and licencing of the systems. Any licence required for music should be held by and paid for by the successful supplier. The fulfilment of the contract is dependent upon the supplier's ability to utilise existing media related infrastructure or demonstrate. Potential applicants are required to undertake a site visits to Sandwell Valley, Rowley Regis Crematoriums and Sandwell Register Office to ensure compatibility with the current ICT equipment Installed at all three (3) sites as part of the tender process. Confirmation of compatibility was required from bidders and essential to submitting a compliant bid.

Renewal: The contract will be renewed in 4 years

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0424f7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006645-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services


CPV Codes

48222000 - Web server software package

48521000 - Music or sound editing software package

50334400 - Communications system maintenance services

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£350,000 £100K-£500K

Notice Dates

Publication Date
1 Mar 20241 years ago
Submission Deadline
12 Jan 2024Expired
Future Notice Date
Not specified
Award Date
1 Mar 20241 years ago
Contract Period
1 Mar 2024 - 29 Feb 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Michelle Hackwood
Contact Email
michelle_hackwood@sandwell.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
OLDBURY
Postcode
B69 3DB
Post Town
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG37 Sandwell

Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Supplier Information

Number of Suppliers
1
Supplier Name

VIVEDIA

Open Contracting Data Standard (OCDS)

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