This public procurement record has 3 releases in its history.

Award

25 Nov 2024 at 13:55

Tender

03 May 2024 at 15:22

Planning

19 Dec 2023 at 15:09

Summary of the contracting process

The Education Authority (EA) has initiated a framework agreement for the servicing and repair of grounds maintenance equipment. The framework, titled FMM-23-012, falls under the "Repair, maintenance and associated services of vehicles and related equipment" industry category and covers various educational institutions across Northern Ireland, including primary and post-primary schools, further education colleges, and other related bodies. The procurement process is in the Award stage as of 25 November 2024, with key contracts signed by 30 October 2024 for Lot 1 (North locality) valued at £420,000 and by 14 November 2024 for Lot 2 (East locality) valued at £280,000. The selected suppliers include R D Mechanical Services Ltd, Modern Tyres Ltd, A.J. Armstrong & Sons Ltd, and D A Forgie, among others. The framework was established using an open procurement method and allows for the possibility of mini-competitions during its term.

This tender presents significant opportunities for companies specialising in grounds maintenance services, vehicle and equipment repair, and associated services. With a maximum estimated value of £700,000 and potential for additional mini-competitions, the framework offers continuous business growth opportunities, especially for small and medium enterprises (SMEs) operating in Northern Ireland. Businesses equipped to provide high-quality, reliable equipment servicing and repair services, especially those committed to delivering social value and sustainability, would be well-suited to engage in this framework. The EA's stringent contract management, monitoring procedures, and emphasis on performance ensure that only proficient contractors will benefit and maintain a reputable service standard throughout the contractual period.

How relevant is this notice?

Notice Title

FMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for the Education Authority

Notice Description

FMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for the Education Authority

Lot Information

Lot 1 - Servicing and Repair of Grounds Maintenance Equipment for EA's Locality 2 - North

The Education Authority (EA) is currently preparing to initiate a procurement process to award a framework agreement for the Servicing and Repair of Grounds Maintenance Equipment. The EA wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the tendering process. Additional information: The date relating to the publication of the contract notice is tentative and may be subject to change. All future tender documentation will be made available via https://etendersni.gov.uk and potential tenderers should register on this website to ensure they have access to tender documentation when the tender is published.

Lot 2 - Servicing and Repair of Grounds Maintenance Equipment for EA's Locality 3 - East

The Education Authority (EA) is currently preparing to initiate a procurement process to award a framework agreement for the Servicing and Repair of Grounds Maintenance Equipment. The EA wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the tendering process. Additional information: The date relating to the publication of the contract notice is tentative and may be subject to change. All future tender documentation will be made available via https://etendersni.gov.uk and potential tenderers should register on this website to ensure they have access to tender documentation when the tender is published.

Lot 1 - Locality North

FMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for the Education Authority. Additional information: The value shown in V.2.4 is the highest value estimated in the following range: PS300,000 to PS420,000, excluding VAT for Lot 1. This value has been calculated on the basis of a four year framework and the upper range includes additional value for contingency for higher demand during the Framework Period, for all Clients. There is no commitment as to the usage volume or value of orders required under this Framework.

Options: Option to undertake mini-competitions during the period of the Framework.

Lot 2 - Locality East

FMM-23-012 Servicing and Repair of Grounds Maintenance Equipment for the Education Authority. Additional information: The value shown in V.2.4 is the highest value estimated in the following range: PS200,000 to PS280,000, excluding VAT for Lot 2. This value has been calculated on the basis of a four year framework and the upper range includes additional value for contingency for higher demand during the Framework Period, for all Clients. There is no commitment as to the usage volume or value of orders required under this Framework.

Options: Option to undertake mini-competitions during the period of the Framework.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0426f8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038009-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

16000000 - Agricultural machinery

16160000 - Miscellaneous gardening equipment

16310000 - Mowers

16311000 - Lawnmowers

16800000 - Parts of agricultural and forestry machinery

34143000 - Winter-maintenance vehicles

50000000 - Repair and maintenance services

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50530000 - Repair and maintenance services of machinery

50800000 - Miscellaneous repair and maintenance services

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£700,000 £500K-£1M

Notice Dates

Publication Date
25 Nov 20241 years ago
Submission Deadline
3 Jun 2024Expired
Future Notice Date
8 Feb 2024Expired
Award Date
30 Oct 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled, Planned
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
the Education Authority
Additional Buyers

Education Authority NI

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland, TLN0 Northern Ireland

Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
5
Supplier Names

A.J. ARMSTRONG SONS LTD

D A Forgie

Modern Tyres Ltd

Modern Tyres Ltd.

R D MECHANICAL SERVICES LTD

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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