Branded Promotional Merchandise and Apparel including an Online and On Campus Gift Shop

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-043c73-2025-02-20T12:22:10Z",
    "date": "2025-02-20T12:22:10Z",
    "ocid": "ocds-h6vhtk-043c73",
    "description": "The contract value listed in section II.2.4 is the highest value in the estimated range of PS1.5 million to PS2.5 million and is the estimated total contract value including options, renewals and extensions.",
    "initiationType": "tender",
    "tender": {
        "id": "Project Code_27868",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Branded Promotional Merchandise and Apparel including an Online and On Campus Gift Shop",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79342200",
            "description": "Promotional services"
        },
        "mainProcurementCategory": "services",
        "description": "The scope of this contract is the provision of UU Branded apparel and promotional items for purchase from departments and faculties and for retail via a campus shop and online store. The contract will also include the provision of an on-campus retail outlet (gift shop) on the Belfast Campus. The contract includes the provision and hosting of an online gift shop and \"pop up\" shops at planned University events on all 3 University Campus Locations (for example: graduations).",
        "value": {
            "amount": 2500000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 3,
            "awardCriteriaDetails": "Lots 1 - 3 or Lot 4"
        },
        "lots": [
            {
                "id": "1",
                "title": "Branded Clothing",
                "description": "The scope of this contract is the provision of UU Branded apparel and promotional items for purchase from departments and faculties and for retail via a campus shop and online store. The contract will also include the provision of an on-campus retail outlet (gift shop) on the Belfast Campus. The contract includes the provision and hosting of an online gift shop and \"pop up\" shops at planned University events on all 3 University Campus Locations (for example: graduations). Additional information: The estimated total value stated above in Section II.2.6 is the highest value a range of PS1.5 - PS2.5 million and is for the 5 year contract period (including extensions). The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015. Details can be found in the tender documents.",
                "status": "active",
                "value": {
                    "amount": 2500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "It is anticipated the contract will be for 3 years initially with the option to extend for any periods up to and including 24 months."
                }
            },
            {
                "id": "2",
                "title": "Branded Promotional Items",
                "description": "Branded Promotional Items - items to include but not limited to the following: Pens, notebooks, post its, highlighters, waterbottles, travel mugs, bags, chargers, lanyards Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail",
                "status": "planned"
            },
            {
                "id": "3",
                "title": "Provision of Gift Shop",
                "description": "Provision of Gift Shop to sell UU Branded Merchandise including: - an on campus Gift shop at the Belfast Campus - hosting and running an online gift shop - provision of pop up gift shops at UU graduation locations and other agreed occasions. Additional information: The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months. The estimated total value stated above in Section II.1.5 is the lowest value in the range of PS750,000 - PS1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.",
                "status": "planned"
            },
            {
                "id": "4",
                "title": "Combination of Lots 1, 2 and 3",
                "description": "Combination of Lots 1 - 3 Lot 1 - Branded Clothing - items to include but not limited to the following: Hoodies, Sweatshirts, T-shirts, hats Lot 2 - Branded Promotional Items - items to include but not limited to the following: Pens, notebooks, post its, highlighters, waterbottles, travel mugs, bags, chargers, lanyards Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail Lot 3 - Provision of an On-Campus Gift Store & Online/Pop Up Shop Additional information: The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months. The estimated total value stated above in Section II.1.5 is the lowest value in the range of PS750,000 - PS1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18300000",
                        "description": "Garments"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast, Coleraine, and Derry/Londonderry Campuses of Ulster University."
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18400000",
                        "description": "Special clothing and accessories"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55900000",
                        "description": "Retail trade services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Ulster University Campuses in Northern Ireland at Belfast, Coleraine, Derry~Londonderry and Jordanstown Sports Village (JSV)"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55900000",
                        "description": "Retail trade services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Ulster University Campuses in Northern Ireland at Belfast, Coleraine, Derry~Londonderry and Jordanstown Sports Village (JSV)"
                },
                "relatedLot": "4"
            }
        ],
        "communication": {
            "futureNoticeDate": "2024-03-29T00:00:00Z",
            "atypicalToolUrl": "https://e-soourcingni.bravosolutions.co.uk"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As stated in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-04-02T15:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 270
            }
        },
        "awardPeriod": {
            "startDate": "2025-03-19T15:00:00Z"
        },
        "bidOpening": {
            "date": "2025-03-19T15:00:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland)."
    },
    "parties": [
        {
            "id": "GB-FTS-1400",
            "name": "University of Ulster",
            "identifier": {
                "legalName": "University of Ulster",
                "id": "NIC100166"
            },
            "address": {
                "streetAddress": "Block X Room X031, Cromore Road",
                "locality": "Coleraine",
                "region": "UKN",
                "postalCode": "BT52 1SA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2870124227",
                "email": "e.coyle1@ulster.ac.uk",
                "url": "https://e-sourcingni.bravosolution.co.uk/web/login.shtml"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.ulster.ac.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-97930",
            "name": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.",
            "identifier": {
                "legalName": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended."
            },
            "address": {
                "locality": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-74223",
            "name": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended",
            "identifier": {
                "legalName": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended"
            },
            "address": {
                "locality": "UK",
                "countryName": "United Kingdom"
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    "buyer": {
        "id": "GB-FTS-1400",
        "name": "University of Ulster"
    },
    "language": "en"
}