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GovPrint Cloud

GOVERNMENT PROPERTY AGENCY

This public procurement record has 5 releases in its history.

Award

09 Dec 2024 at 13:31

Award Notice
TenderUpdate

10 Jul 2024 at 08:47

Tender Notice
Tender

01 Jul 2024 at 13:05

Tender Notice
TenderUpdate

13 Jun 2024 at 13:08

Tender Notice
Planning

08 May 2024 at 16:18

Planning Notice
Summary of the contracting process

The Government Property Agency (GPA) has completed the procurement process for the GovPrint Cloud service, which involves print utility software development services. This initiative aims to provide a shared cloud print management solution for the GPA’s current and future hubs, other GPA locations, and non-GPA locations across the UK. The procurement was carried out through a two-stage Restricted Procedure Competition. The initial contract term is three years with the possibility of six one-year extensions, making the maximum contract length nine years. Key milestones included the publication of the Initial Tender on 1st July 2024, with the contract award occurring on October 2024. The awarded supplier is Cirros Document Solutions Ltd, and the contract, valued at £9.75 million, was signed on the 29th November 2024. The procurement method was selective, involving a restricted procedure, with a procurement stage encompassing planning, tender, and award phases.

This tender creates ample opportunities for businesses specializing in software development, cloud services, and document management solutions. Companies with expertise in developing interoperable technology, especially those providing print utility software, will find this contract particularly suitable. The procurement approach favours small to medium-sized enterprises (SMEs) capable of delivering high-quality technical, security, and social value solutions. Business growth can be achieved through participation in this project by leveraging the extensive Civil Servant office estate as a deployment field, promoting interoperability, and enhancing the print management landscape across multiple locations. Prospective suppliers should have the capabilities to handle a scalable cloud platform and associated services, indicating a lucrative growth potential for tech firms in the public sector.

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Notice Information

Notice Title

GovPrint Cloud

Notice Description

The Government Property Agency is procuring a supplier to deliver GovPrint Cloud, a shared cloud print management service for its future GPA hubs, other GPA locations and non GPA locations. This approach enables the GPA to have a single cloud solution that devices from multiple print suppliers connect to, to support interoperability between devices from multiple suppliers.

Lot Information

Lot 1

The Government Property Agency has procured a supplier to deliver GovPrint Cloud, a shared cloud print management service for its future GPA hubs, other GPA locations and non GPA locations. This approach enables the GPA to have a single cloud solution that devices from multiple print suppliers connect to, to support interoperability between devices from multiple suppliers. The GovPrint Cloud service has been procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1), for a maximum contract length of 9 years. To enable GovPrint to scale across the Civil Servant office estate, the GPA are procuring GovPrint in two parts: 1. Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968) 2. Cloud Software as a Service (SaaS) - procured via GPA that this Contract Award Notice is for.

Options: Initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1), for a maximum contract length of 9 years.

Renewal: The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-045815
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039611-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

72212311 - Document management software development services

72212772 - Print utility software development services

72212781 - System management software development services

72212782 - Storage management software development services

72220000 - Systems and technical consultancy services

72512000 - Document management services

79800000 - Printing and related services

79999100 - Scanning services

Notice Value(s)

Tender Value
£9,750,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£9,750,000 £1M-£10M

Notice Dates

Publication Date
9 Dec 20241 years ago
Submission Deadline
31 Jul 2024Expired
Future Notice Date
17 Jun 2024Expired
Award Date
29 Nov 20241 years ago
Contract Period
1 Nov 2024 - 31 Oct 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GOVERNMENT PROPERTY AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B2 4BH
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Cirros Document Solutions Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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