Leased Ancillary Vehicles and Fuel Card Management

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0459e2-2024-05-15T16:13:33+01:00",
    "date": "2024-05-15T16:13:33+01:00",
    "ocid": "ocds-h6vhtk-0459e2",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0459e2",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Leased Ancillary Vehicles and Fuel Card Management",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50111100",
            "description": "Vehicle-fleet management services"
        },
        "mainProcurementCategory": "services",
        "description": "Tender for the provision of Leased Ancillary Vehicles services including service, maintenance, and other supporting services such as fuel cards for the following FirstGroup Companies ('the Client') across the UK and Ireland: * First Bus (North) and (South) Limited (Bus) * First Greater Western Limited (GWR) * FIRST MTR SOUTHWESTERN TRAINS LIMITED (SWR) * Tram Operations Limited (TOL)",
        "value": {
            "amount": 11591600,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 4,
            "maximumLotsAwardedPerSupplier": 4
        },
        "lots": [
            {
                "id": "1",
                "title": "Leased Ancillary Vehicles for Bus +Rail (GWR+ SWR+TOL)",
                "description": "- Quotation, order and delivery of leased vehicles - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident and Fines Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental",
                "value": {
                    "amount": 8229600,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 2,057,400.00 PS, therefore the total estimated contract value is 10,287,000.00 PS for the full 5 year term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Leased Ancillary Vehicles for Bus",
                "description": "- Quotation, order and delivery of leased vehicles (around 160 vehicles for the length of the contract) - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental",
                "value": {
                    "amount": 4800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension PS1,200,000.00 , therefore the total estimated contract value is 6,000,000 PS for the full 5 year term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Leased Ancillary Vehicles for Rail (GWR+ SWR+TOL)",
                "description": "- Quotation, order and delivery of leased vehicles (around 120 vehicles for the length of the contract) - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident and Fines Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental",
                "value": {
                    "amount": 3429600,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 857,400 PS, therefore the total estimated contract value is 4,287,000 PS for the full 5 year term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "4",
                "title": "Fuel Cards Management for Bus +Rail (GWR+ SWR+TOL)",
                "description": "The Supplier shall implement a process for the management of the Client fuel cards when requested by the Client. This includes but is not limited to: * liaison with fuel card suppliers (in case of not being the direct supplier) to ensure effective operation of the fuel card scheme * cancellation of cards with the fuel card supplier (in case of not being the direct supplier) immediately upon notification of loss or theft * issue of new and replacement cards to the driver - Fuel Card program * Accepted at a wide range of fuel stations. * Ability to set spending limits and restrictions. * Detailed reporting and tracking of fuel expenses. * Cards valid for different fuel type and for electric vehicles * Option to have access to wild cards, i.e., not linked to vehicles and cards linked to vehicles. - Fuel Card System to manage fuel/EV cards (manage orders, cancellations, reporting etc.) -Account Management",
                "value": {
                    "amount": 3362000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 840500 PS, therefore the total estimated contract value is 4202500PS for the full 5 year term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "IE"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "IE"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30163100",
                        "description": "Agency fuel cards"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111110",
                        "description": "Vehicle-fleet-support services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "IE"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://redirect.transaxions.com/events/CkOkO",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "tenderPeriod": {
            "endDate": "2024-06-14T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-COH-05154485",
            "name": "FIRST RAIL HOLDINGS LIMITED",
            "identifier": {
                "legalName": "FIRST RAIL HOLDINGS LIMITED",
                "id": "05154485",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "8th Floor,The Point, 37 North Wharf Road",
                "locality": "LONDON",
                "region": "UKI32",
                "postalCode": "W21AF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Maria Banuls",
                "email": "maria.banuls@firstrail.com",
                "url": "http://redirect.transaxions.com/events/CkOkO"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.firstgroupplc.com",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-05113733",
            "name": "First Greater Western Limited",
            "identifier": {
                "legalName": "First Greater Western Limited",
                "id": "05113733",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Milford House, 1 Milford Street, Swindon, Wiltshire, SN1 1HL",
                "locality": "Swindon, Wiltshire",
                "region": "UK",
                "postalCode": "SN1 1HL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Maria Banuls",
                "email": "maria.banuls@firstrail.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gwr.com/"
            }
        },
        {
            "id": "GB-COH-07900320",
            "name": "FIRST MTR SOUTH WESTERN TRAINS LIMITED (SWR)",
            "identifier": {
                "legalName": "FIRST MTR SOUTH WESTERN TRAINS LIMITED (SWR)",
                "id": "07900320",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "8th Floor, The Point, 37 North Wharf Road, London W2 1AF",
                "locality": "London",
                "region": "UK",
                "postalCode": "W2 1AF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Maria Banuls",
                "email": "maria.banuls@firstrail.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.southwesternrailway.com/"
            }
        },
        {
            "id": "GB-COH-03097532",
            "name": "Tram Operations Limited (TOL)",
            "identifier": {
                "legalName": "Tram Operations Limited (TOL)",
                "id": "03097532",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Tramlink Depot, Coomber Way, Croydon, CR0 4TQ",
                "locality": "Croydon",
                "region": "UK",
                "postalCode": "CR0 4TQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Maria Banuls",
                "email": "maria.banuls@firstrail.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.tramoperationsltd.com/"
            }
        },
        {
            "id": "GB-COH-03261587",
            "name": "FIRSTBUS (SOUTH) LIMITED",
            "identifier": {
                "legalName": "FIRSTBUS (SOUTH) LIMITED",
                "id": "03261587",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "8th Floor, The Point, 37 North Wharf Road, London W2 1AF",
                "locality": "London",
                "region": "UK",
                "postalCode": "W2 1AF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Maria Banuls",
                "email": "maria.banuls@firstrail.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.firstbus.co.uk/about-us/our-companies"
            }
        },
        {
            "id": "GB-COH-03261484",
            "name": "FIRSTBUS (NORTH) LIMITED",
            "identifier": {
                "legalName": "FIRSTBUS (NORTH) LIMITED",
                "id": "03261484",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "8th Floor, The Point, 37 North Wharf Road, London W2 1AF",
                "locality": "London",
                "region": "UK",
                "postalCode": "W2 1AF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Maria Banuls",
                "email": "maria.banuls@firstrail.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.firstbus.co.uk/about-us/our-companies"
            }
        },
        {
            "id": "GB-COH-02332529",
            "name": "FIRST SOUTH YORKSHIRE LIMITED",
            "identifier": {
                "legalName": "FIRST SOUTH YORKSHIRE LIMITED",
                "id": "02332529",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Olive Grove, Sheffield, South Yorkshire, United Kingdom, S2 3GA",
                "locality": "South Yorkshire",
                "region": "UK",
                "postalCode": "S2 3GA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Maria Banuls",
                "email": "maria.banuls@firstrail.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.firstbus.co.uk/about-us/our-companies"
            }
        },
        {
            "id": "GB-FTS-113732",
            "name": "First Rail Holdings Limited",
            "identifier": {
                "legalName": "First Rail Holdings Limited"
            },
            "address": {
                "streetAddress": "8th Floor, The Point, 37 North Wharf Road, London W2 1AF",
                "locality": "London",
                "postalCode": "W2 1AF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-COH-05154485",
        "name": "FIRST RAIL HOLDINGS LIMITED"
    },
    "language": "en"
}