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Leased Ancillary Vehicles and Fuel Card Management

FIRST RAIL HOLDINGS LIMITED

This public procurement record has 1 release in its history.

Tender

15 May 2024 at 16:13

Tender Notice
Summary of the contracting process

The tender is for the provision of Leased Ancillary Vehicles and Fuel Card Management services, including service, maintenance, and fuel cards, for various FirstGroup companies across the UK and Ireland. The procurement stage is active, and the value of the contract is £11,591,600 GBP. The buying organisation is FIRST RAIL HOLDINGS LIMITED, and the deadline for tender submission is 14th June 2024.

This tender presents an opportunity for businesses in the vehicle-fleet management services industry to secure contracts for providing leased vehicles and fuel card management services to major transportation companies in the UK and Ireland. Companies experienced in fleet management, maintenance services, and fuel card programs would be well-suited to compete in this selective procurement process led by FIRST RAIL HOLDINGS LIMITED.

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Notice Information

Notice Title

Leased Ancillary Vehicles and Fuel Card Management

Notice Description

Tender for the provision of Leased Ancillary Vehicles services including service, maintenance, and other supporting services such as fuel cards for the following FirstGroup Companies ('the Client') across the UK and Ireland: * First Bus (North) and (South) Limited (Bus) * First Greater Western Limited (GWR) * FIRST MTR SOUTHWESTERN TRAINS LIMITED (SWR) * Tram Operations Limited (TOL)

Lot Information

Leased Ancillary Vehicles for Bus +Rail (GWR+ SWR+TOL)

- Quotation, order and delivery of leased vehicles - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident and Fines Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental

Renewal: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 2,057,400.00 PS, therefore the total estimated contract value is 10,287,000.00 PS for the full 5 year term.

Leased Ancillary Vehicles for Bus

- Quotation, order and delivery of leased vehicles (around 160 vehicles for the length of the contract) - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental

Renewal: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension PS1,200,000.00 , therefore the total estimated contract value is 6,000,000 PS for the full 5 year term.

Leased Ancillary Vehicles for Rail (GWR+ SWR+TOL)

- Quotation, order and delivery of leased vehicles (around 120 vehicles for the length of the contract) - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident and Fines Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental

Renewal: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 857,400 PS, therefore the total estimated contract value is 4,287,000 PS for the full 5 year term.

Fuel Cards Management for Bus +Rail (GWR+ SWR+TOL)

The Supplier shall implement a process for the management of the Client fuel cards when requested by the Client. This includes but is not limited to: * liaison with fuel card suppliers (in case of not being the direct supplier) to ensure effective operation of the fuel card scheme * cancellation of cards with the fuel card supplier (in case of not being the direct supplier) immediately upon notification of loss or theft * issue of new and replacement cards to the driver - Fuel Card program * Accepted at a wide range of fuel stations. * Ability to set spending limits and restrictions. * Detailed reporting and tracking of fuel expenses. * Cards valid for different fuel type and for electric vehicles * Option to have access to wild cards, i.e., not linked to vehicles and cards linked to vehicles. - Fuel Card System to manage fuel/EV cards (manage orders, cancellations, reporting etc.) -Account Management

Renewal: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 840500 PS, therefore the total estimated contract value is 4202500PS for the full 5 year term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0459e2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015483-2024
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

CPV Codes

30163100 - Agency fuel cards

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
£11,591,600 £10M-£100M
Lots Value
£19,821,200 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20242 years ago
Submission Deadline
14 Jun 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIRST RAIL HOLDINGS LIMITED
Additional Buyers

FIRST MTR SOUTH WESTERN TRAINS LIMITED (SWR)

FIRST SOUTH YORKSHIRE LIMITED

FIRSTBUS (NORTH) LIMITED

FIRSTBUS (SOUTH) LIMITED

First Greater Western Limited

Tram Operations Limited (TOL)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CROYDON
Postcode
W2 1AF
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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