ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS

{
    "tag": [
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    "id": "ocds-h6vhtk-046f2f-2024-09-23T15:15:36+01:00",
    "date": "2024-09-23T15:15:36+01:00",
    "ocid": "ocds-h6vhtk-046f2f",
    "description": "Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to a sample property of each existing heating installation type included in the tender documentation to illustrate Southside Housing Association's requirements contained within the tender documentation. The Meet the Buyer/Site Visit Event will be attended A.D.A Construction Consultants and the person from Southside Housing Association that is currently responsible for the management of the heating annual maintenance and reactive repairs Contract. The Meet the Buyer/Site Visit Event will commence at 10am BST on Friday 21st June 2024 and cover properties within Cardonald or Pollokshields, with the visit lasting between 1-2 hours. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon BST on Thursday 20th June 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two delegates. Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements. Bidders are also advised that free of charge on street parking is available at each of the sites/estates. (SC Ref:778672)",
    "initiationType": "tender",
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        "id": "ocds-h6vhtk-046f2f",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "50710000",
            "description": "Repair and maintenance services of electrical and mechanical building installations"
        },
        "mainProcurementCategory": "services",
        "description": "The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.",
        "value": {
            "amount": 420000,
            "currency": "GBP"
        },
        "lots": [
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                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "awardCriteria": {
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                "value": {
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                    "currency": "GBP"
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                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 84000 GBP (excluding VAT) per annum"
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                        "description": "Water heaters and heating for buildings; plumbing equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39715200",
                        "description": "Heating equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39721310",
                        "description": "Air heaters"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42131110",
                        "description": "Central-heating radiator valves"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42510000",
                        "description": "Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42511110",
                        "description": "Heat pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42533000",
                        "description": "Parts of heat pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42530000",
                        "description": "Parts of refrigerating and freezing equipment and heat pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115200",
                        "description": "Plumbing and heating materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115220",
                        "description": "Heating materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44163121",
                        "description": "Heating pipes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44620000",
                        "description": "Central-heating radiators and boilers and parts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44621110",
                        "description": "Central-heating radiators"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44621112",
                        "description": "Parts of central-heating radiators"
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                    {
                        "scheme": "CPV",
                        "id": "45259300",
                        "description": "Heating-plant repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45331000",
                        "description": "Heating, ventilation and air-conditioning installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45315000",
                        "description": "Electrical installation work of heating and other electrical building-equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45331100",
                        "description": "Central-heating installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50721000",
                        "description": "Commissioning of heating installations"
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                    {
                        "scheme": "CPV",
                        "id": "71314310",
                        "description": "Heating engineering services for buildings"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cardonald and Pollokshields, Glasgow"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
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        "selectionCriteria": {
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                    "type": "suitability",
                    "description": "MCS Service Certified https://mcscertified.com; FGas Certified; and NICEIC or SELECT membership or equivalent",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 168000 GBP for the last two years or have an average yearly turnover of a minimum of 168000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP",
                    "appliesTo": [
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                },
                {
                    "type": "technical",
                    "description": "Bidders must be able to provide two examples of similar Maintenance Services and Responsive Repairs services including Out of Hours Call Handling for existing heating installations similar to the requirements of Southside Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
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            "performanceTerms": "'Tender Document 8- Key Performance Indicators'' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial Plan for the approval of Southside Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor.",
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            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "otherRequirements": {
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        "procurementMethodDetails": "Open procedure",
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            "endDate": "2024-07-11T12:00:00+01:00"
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        "bidOpening": {
            "date": "2024-07-11T12:00:00+01:00"
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        "recurrence": {
            "description": "2026 at the earliest if the optional 12 month extensions are not applied"
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                "description": "To facilitate tender extension request from bidder"
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            "name": "Southside Housing Association Ltd",
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                "legalName": "Southside Housing Association Ltd"
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                "streetAddress": "135 Fifty Pitches Rd, Cardonald",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G514EB",
                "countryName": "United Kingdom"
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            "contactPoint": {
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                "email": "smehmi@southside-ha.co.uk",
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                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "description": "Registered Social Landlord"
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                    {
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                        "description": "Housing and community amenities"
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            "name": "A.D.A Construction Consultants",
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                "streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
                "locality": "Paisley",
                "region": "UKM82",
                "postalCode": "PA3 3BB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "telephone": "+44 1418160184",
                "email": "alan.shanks@ada-cc.co.uk"
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            "id": "GB-FTS-2494",
            "name": "Glasgow Sheriff Court and Justice of the Peace Court",
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