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TC 1194 Digitalisation of Registrars Certificates

Manchester City Council

This public procurement record has 2 releases in its history.

Award

20 Feb 2025 at 13:58

Award Notice
Tender

13 Jun 2024 at 13:08

Tender Notice
Summary of the contracting process

Manchester City Council (MCC) has initiated the procurement process for the digitalisation of registrar certificates, under the tender title "TC 1194 Digitalisation of Registrars Certificates." This project falls under the industry category of "Software package and information systems" (CPV code 48000000), aiming to digitise 100 years' worth of physical birth, death, and marriage certificates held by MCC. The location for this procurement is in the UKD3 region. The process is currently at the active tender stage, with an open procedure procurement method. Key dates include the deadline for electronic submissions via the e-business portal—the Chest—by 11am on 15th July 2024. The contract is expected to commence in February/March 2025 and will last for three years with an option to extend for up to two additional years. The total estimated value of the contract is £260,000 GBP.

This tender offers significant opportunities for businesses specialising in digitisation services and software solutions. Companies with expertise in imaging software, data storage, and search capabilities are best suited to compete. The project requires not only the digital conversion of physical records but also the implementation of a robust system for storing and searching these digital records. Furthermore, the successful supplier must contribute to the local economic and social regeneration, achieving points in areas like social value and environmental carbon reduction. This is a valuable opportunity for businesses looking to expand their client base, particularly SMEs with innovative solutions in digitisation and IT services.

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Notice Information

Notice Title

TC 1194 Digitalisation of Registrars Certificates

Notice Description

Manchester City Council (MCC) currently holds 100 years' worth of physical birth, death, and marriage certificates on site. Some of these registers predate any electronic forms of registration and as such are irreplaceable and invaluable. If lost or destroyed, then the record is gone forever. MCC is about to embark on a project to digitise the physical registers and improve current processes via the adoption of imaging software. MCC have a requirement for a third party to both digitise the physical records and provide a solution to store and search the digital records.

Lot Information

Lot 1

Manchester City Council (MCC) currently holds 100 years' worth of physical birth, death, and marriage certificates on site. Some of these registers predate any electronic forms of registration and as such are irreplaceable and invaluable. If lost or destroyed, then the record is gone forever. MCC is about to embark on a project to digitise the physical registers and improve current processes via the adoption of imaging software. MCC have a requirement for a third party to both digitise the physical records and provide a solution to store and search the digital records. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on 15th July 2024 as referred to in IV.2.2.

Renewal: The Contract period will be for 3 years with the option to extend for up to an additional 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-046fb8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006229-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
£260,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£287,150 £100K-£500K

Notice Dates

Publication Date
20 Feb 20251 years ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
17 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Manchester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M60 2LA
Postcode Area
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLD3 Greater Manchester
Local Authority
Manchester
Electoral Ward
Piccadilly
Westminster Constituency
Manchester Central

Supplier Information

Number of Suppliers
1
Supplier Name

Microform Imaging Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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