Award

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667)

BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE

This public procurement record has 3 releases in its history.

TenderUpdate

15 Aug 2025 at 11:41

Award

01 May 2025 at 11:13

Tender

23 Aug 2024 at 16:29

Summary of the contracting process

The Business Services Organisation Procurement and Logistics Service has overseen a procurement process for the Maintenance and Testing of Decontamination Equipment, including various integrated monitoring systems and ancillary equipment. The total revised contract value for this procurement stands at £28,936,824. The procurement followed an open procedure with the primary category of service under the CPV classification of "Repair and maintenance services" aimed at facilities within the UK. Key buying organisations involved include the Belfast City Hospital and several other Health and Social Care Trusts across the UK. The procurement stage has advanced to the award stage, with contracts being signed on 29 April 2025.

This procurement presents substantial business growth opportunities, particularly for enterprises specialising in repair and maintenance services of medical and decontamination equipment. Companies equipped to deliver on contracts focusing on endoscope storage and washer disinfectors, laboratory sterilisers, and a range of disinfection systems will find this tender particularly advantageous. The process emphasises identifying the most economically advantageous tenders (MEAT) based 90% on price and 10% on social value, rewarding those who can competitively price their services while adding social value to the project outcomes. Therefore, both large enterprises and SMEs with the capability to manage stringent compliance and delivery schedules could benefit significantly.

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Notice Title

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667)

Notice Description

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667)

Lot Information

Lot 1 - Endoscope Storage Systems

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value for this Contract is the highest value in the following range: 254,000 GBP to 1,416,500 GBP, which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of repairs during the Contract period for all Clients for Lot 1.

Renewal: Option to extend for any periods up to 36 months.

Lot 2 - Drying Cabinets/Controlled Environment Storage Cabinets CESC

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: No Award was made for Lot 2.

Renewal: Option to extend for any periods up to 36 months.

Lot 3 - Human Waste Container Washer Disinfectors

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value for this Contract is the highest value in the following range: 2,842,500 GBP to 9,596,000 GBP, which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of repairs during the Contract period for all Clients for Lot 3.

Renewal: Option to extend for any periods up to 36 months.

Lot 4 - Endoscope Washer Disinfectors

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value as per Contract Notice 2024/S 000-027165 excluding VAT was a range between 1,737,000 GBP to 5,787,500 GBP. This estimated total value included the option to extend the Contract for any periods up to and including 36 months and contingency for potential additional services within scope of the specification during the Contract period. The estimated Award value range for this Contract is now as follows: 909,500 GBP to 3,029,566 GBP. These figures have been calculated on the basis of a 5 year Contract plus 36 month extension and contingency for potential additional services within scope of the specification during the Contract period.

Renewal: Option to extend for any periods up to 36 months.

Lot 5 - Laboratory Sterilisers

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value as per Contract Notice 2024/S 000-027165 excluding VAT was a range between 765,000 GBP to 2,548,500 GBP. This estimated total value included the option to extend the Contract for any periods up to and including 36 months and contingency for potential additional services within scope of the specification during the Contract period. The estimated Award value range for this Contract is now as follows: 718,500 GBP to 2,393,408 GBP. These figures have been calculated on the basis of a 5 year Contract plus 36 month extension and contingency for potential additional services within scope of the specification during the Contract period.

Renewal: Option to extend for any periods up to 36 months.

Lot 6 - Porous Load Sterilisers

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value for this Contract is the highest value in the following range: 1,038,000 GBP to 3,978,500 GBP, which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency forpotential additional equipment or higher level of repairs during the Contract period for all Clients for Lot 6.

Renewal: Option to extend for any periods up to 36 months.

Lot 7 - Ultrasonic Cleaners

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value as per Contract Notice 2024/S 000-027165 excluding VAT was a range between 262,500 GBP to 1,011,500 GBP. This estimated total value included the option to extend the Contract for any periods up to and including 36 months and contingency for potential additional services within scope of the specification during the Contract period. The estimated Award value range for this Contract is now as follows: 242,000 GBP to 806,779 GBP. These figures have been calculated on the basis of a 5 year Contract plus 36 month extension and contingency for potential additional services within scope of the specification during the Contract period.

Renewal: Option to extend for any periods up to 36 months.

Lot 8 - Thermal Washer Disinfectors

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value as per Contract Notice 2024/S 000-027165 excluding VAT was a range between 1,803,000 GBP to 6,541,000 GBP. This estimated total value included the option to extend the Contract for any periods up to and including 36 months and contingency for potential additional services within scope of the specification during the Contract period. The estimated Award value range for this Contract is now as follows: 857,500 GBP to 3,292,443 GBP. These figures have been calculated on the basis of a 5 year Contract plus 36 month extension and contingency for potential additional services within scope of the specification during the Contract period.

Renewal: Option to extend for any periods up to 36 months

Lot 9 - Decontamination for Specialist Probes

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value for this Contract is the highest value in the following range: 516,500 GBP to 1,659,500 GBP, which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of repairs during the Contract period for all Clients for Lot 9.

Renewal: Option to extend for any periods up to 36 months.

Lot 10 - Low Temperature Sterilisers

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value for this Contract is the highest value in the following range: 170,500 GBP to 568,500 GBP, which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of repairs during the Contract period for all Clients for Lot 10.

Renewal: Option to extend for any periods up to 36 months.

Lot 11 - Clean Steam Generators

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value as per Contract Notice 2024/S 000-027165 excluding VAT was a range between 562,500 GBP to 1,873,500 GBP. This estimated total value included the option to extend the Contract for any periods up to and including 36 months and contingency for potential additional services within scope of the specification during the Contract period. The estimated Award value range for this Contract is now as follows: 313,500 GBP to 1,044,342 GBP. These figures have been calculated on the basis of a 5 year Contract plus 36 month extension and contingency for potential additional services within scope of the specification during the Contract period.

Renewal: Option to extend for any periods up to 36 months.

Lot 12 - Dentsply Sirona DAC Units

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: No Award was made for Lot 12.

Renewal: Option to extend for any periods up to 36 months.

Lot 13 - Ancillary Equipment used with Decontamination Equipment

Maintenance and Testing of Decontamination Equipment (including Integrated Monitoring Systems) and Ancillary Equipment (4865667) Additional information: The estimated value as per Contract Notice 2024/S 000-027165 excluding VAT was a range between 518,000 GBP to 1,725,500 GBP. This estimated total value included the option to extend the Contract for any periods up to and including 36 months and contingency for potential additional services within scope of the specification during the Contract period. The estimated Award value range for this Contract is now as follows: 345,500 GBP to 1,151,286 GBP. These figures have been calculated on the basis of a 5 year Contract plus 36 month extension and contingency for potential additional services within scope of the specification during the Contract period.

Renewal: Option to extend for any periods up to 36 months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0493d3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049122-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

33191000 - Sterilisation, disinfection and hygiene devices

33191100 - Steriliser

42163000 - Steam generators

42924720 - Decontamination equipment

50000000 - Repair and maintenance services

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£38,843,500 £10M-£100M
Lots Value
£38,843,500 £10M-£100M
Awards Value
Not specified
Contracts Value
£28,936,824 £10M-£100M

Notice Dates

Publication Date
15 Aug 20256 months ago
Submission Deadline
25 Sep 2024Expired
Future Notice Date
Not specified
Award Date
28 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE
Additional Buyers

BELFAST HEALTH AND SOCIAL CARE TRUST

NORTHERN HEALTH AND SOCIAL CARE TRUST

SOUTH EASTERN HEALTH AND SOCIAL CARE TRUST

SOUTHERN HEALTH AND SOCIAL CARE TRUST

WESTERN HEALTH AND SOCIAL CARE TRUST

Contact Name
Not specified
Contact Email
smc.sourcing@hscni.net
Contact Phone
Not specified

Buyer Location

Locality
BALLYMENA
Postcode
BT42 4TP
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0F Mid and East Antrim
Delivery Location
TLN0 Northern Ireland

Local Authority
Mid and East Antrim
Electoral Ward
Slemish
Westminster Constituency
East Antrim

Supplier Information

Number of Suppliers
13
Supplier Names

ADVANCED STERILIZATION PRODUCTS

AQUILANT MEDICAL ROI

ARJO

COFFEY HEALTHCARE

EMSA

GETINGE

HIBERNIA MEDICAL

MANEPA

MURRAY SURGICAL

NANOSONICS

STERIS

TECH-MEDIC

WASSENBURG

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                            "description": "90"
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                    ]
                },
                "value": {
                    "amount": 1873500,
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                "contractPeriod": {
                    "durationInDays": 1800
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                    "variantPolicy": "notAllowed"
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            {
                "id": "12",
                "title": "Lot 12 - Dentsply Sirona DAC Units",
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                    "criteria": [
                        {
                            "name": "Social Value Considerations",
                            "type": "quality",
                            "description": "10"
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                            "name": "Price",
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                "value": {
                    "amount": 108000,
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                    "durationInDays": 1800
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                    "description": "Option to extend for any periods up to 36 months."
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                    "variantPolicy": "notAllowed"
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                "measure": "electronicBids",
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                "id": "80",
                "measure": "electronicBids",
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                "measure": "electronicBids",
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                "id": "90",
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                "id": "105",
                "measure": "electronicBids",
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                "measure": "electronicBids",
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        ]
    }
}