Notice Information
Notice Title
Management of Vacant Properties
Notice Description
Fife Council manages a portfolio of domestic and non-domestic buildings. (Circa 30,000 domestic and 2,000 non) If these buildings become vacant there is a need to manage the risk that unoccupied building present to both Fife Council and local communities. As part of this management there is a need to reduce opportunities for unlawful activities, vandalism, drug use, theft, arson etc. To assist in this the engagement of a Vacant property management contractor to carry out numerous activities such as but not limited to - On site survey and advice - Fencing and measures to prevent Vehicle access - Site and Building clearance (vegetation, needles, general items within property) - Various shuttering options, ply, perma steel, poly carbonate. - Frequent site inspections (Internal/External) - Installation of proprietary steel doors - Addition of monitored technology - CCTV - Image capture - Temporary intruder and fire alarms - 24/7 site attendance in response to monitored concerns
Lot Information
Lot 1
Open Tender Procedure to select a single supplier framework for the management of vacant properties at Fife Council
Renewal: Optional extension for 12 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-049666
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/004980-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
50 - Repair and maintenance services
75 - Administration, defence and social security services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
44212329 - Security screens
50600000 - Repair and maintenance services of security and defence materials
50610000 - Repair and maintenance services of security equipment
75241000 - Public security services
79710000 - Security services
Notice Value(s)
- Tender Value
- £900,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £654,000 £500K-£1M
Notice Dates
- Publication Date
- 13 Feb 20251 years ago
- Submission Deadline
- 1 Oct 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 10 Feb 20251 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FIFE COUNCIL
- Contact Name
- Carrie Choi
- Contact Email
- carrie.choi@fife.gov.uk
- Contact Phone
- +44 3451550000
Buyer Location
- Locality
- GLENROTHES
- Postcode
- KY7 5LT
- Post Town
- Kirkcaldy
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM01 Clackmannanshire and Fife
- Delivery Location
- TLM72 Clackmannanshire and Fife
-
- Local Authority
- Fife
- Electoral Ward
- Glenrothes Central and Thornton
- Westminster Constituency
- Glenrothes and Mid Fife
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-049666-2025-02-13T15:38:45Z",
"date": "2025-02-13T15:38:45Z",
"ocid": "ocds-h6vhtk-049666",
"description": "(SC Ref:790623)",
"initiationType": "tender",
"tender": {
"id": "11806",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Management of Vacant Properties",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "50610000",
"description": "Repair and maintenance services of security equipment"
},
"mainProcurementCategory": "services",
"description": "Fife Council manages a portfolio of domestic and non-domestic buildings. (Circa 30,000 domestic and 2,000 non) If these buildings become vacant there is a need to manage the risk that unoccupied building present to both Fife Council and local communities. As part of this management there is a need to reduce opportunities for unlawful activities, vandalism, drug use, theft, arson etc. To assist in this the engagement of a Vacant property management contractor to carry out numerous activities such as but not limited to - On site survey and advice - Fencing and measures to prevent Vehicle access - Site and Building clearance (vegetation, needles, general items within property) - Various shuttering options, ply, perma steel, poly carbonate. - Frequent site inspections (Internal/External) - Installation of proprietary steel doors - Addition of monitored technology - CCTV - Image capture - Temporary intruder and fire alarms - 24/7 site attendance in response to monitored concerns",
"value": {
"amount": 900000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Open Tender Procedure to select a single supplier framework for the management of vacant properties at Fife Council",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "Optional extension for 12 months"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "40"
},
{
"type": "price",
"description": "60"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "44212329",
"description": "Security screens"
},
{
"scheme": "CPV",
"id": "50600000",
"description": "Repair and maintenance services of security and defence materials"
},
{
"scheme": "CPV",
"id": "50610000",
"description": "Repair and maintenance services of security equipment"
},
{
"scheme": "CPV",
"id": "75241000",
"description": "Public security services"
},
{
"scheme": "CPV",
"id": "79710000",
"description": "Security services"
}
],
"deliveryAddresses": [
{
"region": "UKM72"
},
{
"region": "UKM72"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 1
}
},
"tenderPeriod": {
"endDate": "2024-10-01T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2024-10-01T12:00:00+01:00"
},
"bidOpening": {
"date": "2024-10-01T12:00:00+01:00"
},
"hasRecurrence": false,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-FTS-2273",
"name": "Fife Council",
"identifier": {
"legalName": "Fife Council"
},
"address": {
"streetAddress": "Fife House, North Street",
"locality": "Glenrothes",
"region": "UKM72",
"postalCode": "KY7 5LT",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Carrie Choi",
"telephone": "+44 3451550000",
"email": "carrie.choi@fife.gov.uk",
"url": "https://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.fife.gov.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-3049",
"name": "Kirkcaldy Sheriff Court",
"identifier": {
"legalName": "Kirkcaldy Sheriff Court"
},
"address": {
"locality": "Kirkcaldy",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-137897",
"name": "ORBIS PROTECT",
"identifier": {
"legalName": "ORBIS PROTECT"
},
"address": {
"streetAddress": "UNIT B, CITY LINK INDUSTRIAL ESTATE",
"locality": "GOVAN",
"region": "UKM82",
"postalCode": "G51 3HD",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 7960102525"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-2273",
"name": "Fife Council"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000776628"
}
],
"language": "en",
"awards": [
{
"id": "004980-2025-11806-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-137897",
"name": "ORBIS PROTECT"
}
]
}
],
"contracts": [
{
"id": "004980-2025-11806-1",
"awardID": "004980-2025-11806-1",
"status": "active",
"value": {
"amount": 654000,
"currency": "GBP"
},
"dateSigned": "2025-02-10T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "6",
"measure": "bids",
"relatedLot": "1",
"value": 5
},
{
"id": "7",
"measure": "smeBids",
"relatedLot": "1",
"value": 3
},
{
"id": "8",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "9",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 5
},
{
"id": "10",
"measure": "electronicBids",
"relatedLot": "1",
"value": 5
}
]
}
}