Award

Wakefield Lesiure Management Software Solution

THE COUNCIL OF THE CITY OF WAKEFIELD

This public procurement record has 2 releases in its history.

Award

24 Jul 2025 at 13:54

Tender

04 Oct 2024 at 21:24

Summary of the contracting process

The Council of the City of Wakefield has awarded a contract for a Leisure Management Software Solution for its six leisure facilities in the Wakefield District. This contract, awarded under an open procedure, aims to provide a cloud-hosted software that will comply with UK laws and improve the service delivery by facilitating the management of leisure services. The procurement, classified under software supply services, was initiated as a tender and has now reached the award stage. The awarded contract is valued at £569,758.01 and was signed on 10th July 2025. The process involved the receipt of eight bids, and the successful bidder is GLADSTONE MRM LIMITED.

This contract presents substantial opportunities for businesses specialising in software solutions, particularly those that innovate in customer experience and operational efficiency. Companies with expertise in cloud-hosted services, and those familiar with single sign-on technologies and industry-specific software, would be well-positioned to compete. The procurement process aligns with Wakefield Council’s objectives to enhance service delivery, facilitate self-service customer interactions, and promote social value within the community. Notably, the contract allows for three extension options of two calendar years each, offering a potential partnership period of up to nine years, which could benefit businesses capable of long-term service provision.

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Notice Title

Wakefield Lesiure Management Software Solution

Notice Description

The solution will enable Leisure Services to fully manage their Service Provision within the 6 Leisure Facilities in the Wakefield District. The solution is cloud hosted solution and must be hosted in the United Kingdom (UK) and compliant with relevant UK Law.

Lot Information

Lot 1

An open above threshold procurement process has been used for the supply of a leisure management IT system.

Options: After the initial period of three years. There are three extension options of two calendar years each. The full Contract period shall be for a maximum of 9 years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04a624
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042836-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£569,758 £500K-£1M

Notice Dates

Publication Date
24 Jul 20257 months ago
Submission Deadline
4 Nov 2024Expired
Future Notice Date
Not specified
Award Date
9 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COUNCIL OF THE CITY OF WAKEFIELD
Additional Buyers

WAKEFIELD COUNCIL

Contact Name
Adam Blenkinsop, Zoe Robinson
Contact Email
adamblenkinsop@wakefield.gov.uk, zrobinson@wakefield.gov.uk
Contact Phone
+44 1924306964

Buyer Location

Locality
WAKEFIELD
Postcode
WF1 2EB
Post Town
Wakefield
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield

Local Authority
Wakefield
Electoral Ward
Wakefield North
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
1
Supplier Name

GLADSTONE MRM

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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