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Wakefield Lesiure Management Software Solution

The Council of the City of Wakefield

This public procurement record has 3 releases in its history.

TenderUpdate

13 May 2026 at 17:09

Tender Notice
Award

24 Jul 2025 at 14:54

Award Notice
Tender

04 Oct 2024 at 22:24

Tender Notice
Summary of the contracting process

The procurement process initiated by The Council of the City of Wakefield involves a tender for a Leisure Management Software Solution, classified under software supply services within the industry category. This project aims to manage service provision at six leisure facilities within Wakefield District, using a cloud-hosted solution in compliance with relevant UK laws. The latest update, dated 13th May 2026, reflects amendments clarifying that the supplier is a Small or Medium-sized Enterprise (SME). The original tender publication commenced in October 2024, with a completion status reached in July 2025, and the procurement was executed using an open procedure. The total contract duration could extend up to nine years, incorporating potential extensions post the initial three-year term.

This tender presents significant business growth opportunities, particularly for companies specialising in cloud-based software solutions that align with the requirements for innovation, user-friendliness, and legal compliance as specified by Wakefield Council. Businesses experienced in enhancing customer experience through technological advancements, especially those able to implement multi-factor authentication and Single Sign-On support, would find themselves well-suited to this opportunity. The procurement method favours competitive and suitably prepared candidates, with emphasis on quality and price, thus open to bidding by companies that can demonstrate both technical capability and value for money.

How relevant is this notice?

Notice Information

Notice Title

Wakefield Lesiure Management Software Solution

Notice Description

The solution will enable Leisure Services to fully manage their Service Provision within the 6 Leisure Facilities in the Wakefield District. The solution is cloud hosted solution and must be hosted in the United Kingdom (UK) and compliant with relevant UK Law.

Lot Information

Lot 1

An open above threshold procurement process has been used for the supply of a leisure management IT system.

Options: After the initial period of three years. There are three extension options of two calendar years each. The full Contract period shall be for a maximum of 9 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04a624
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044140-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£569,758 £500K-£1M

Notice Dates

Publication Date
13 May 20263 months ago
Submission Deadline
4 Nov 2024Expired
Future Notice Date
Not specified
Award Date
10 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Council of the City of Wakefield
Additional Buyers

WAKEFIELD COUNCIL

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF1 2HQ
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield
Local Authority
Wakefield
Electoral Ward
Wakefield North
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
1
Supplier Name

GLADSTONE MRM LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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