Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04afde-2024-10-21T19:20:28+01:00",
    "date": "2024-10-21T19:20:28+01:00",
    "ocid": "ocds-h6vhtk-04afde",
    "description": "For more information about this opportunity, please visit the CHIC eSourcing portal at: https://app.panacea-software.com/chic/",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04afde",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance.",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "45300000",
            "description": "Building installation work"
        },
        "mainProcurementCategory": "works",
        "description": "Poplar Harca's purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of their vision: * Contract Number: PH 0279 - General Build Repair and Maintenance and void works - Aberfeldy, Brownfield and Teviot Estates * Contract Number: PH 0280 - General Build Repair and Maintenance and void works - Lansbury North, South and West Estates * Contract Number: PH 0282 - Area 1- Electrical Repairs and Testing - Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch * Contract Number: PH 0283 - Area 2 - Electrical Repairs and Testing - Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates * Contract Number: PH 0284 - Drainage repairs and Maintenance - All Estates The new contract is due to start on 15th April 2025.",
        "value": {
            "amount": 64272000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 1,
            "awardCriteriaDetails": "This tender process is intended to result in the appointment of a single contractor for each lot who will undertake all the works and service responsibilities for the relevant lot as identified in these documents. Tenderers may apply for multiple lots but will only be awarded one lot for the same discipline. To clarify if a tenderer is the successful bidder for both lots of General Build, they will only be awarded the one lot of the general build. The tenderer will be asked to confirm their preferred lot, and the remaining lot will automatically be awarded to the second bidder. Additionally, there is no restriction on awarding lots across multiple disciplines. For example, if a tenderer applies for a general build lot and an electrical repairs lot and is the successful bidder for both lots individually then they will be awarded both lots accordingly."
        },
        "lots": [
            {
                "id": "1",
                "title": "PH0279- General Build Repair and Maintenance and Void Works for Aberfeldy, Brownfield and Teviot Estates",
                "description": "The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services. Build Repairs and Maintenance The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified. Priority B - Non - Emergency: requiring completion within 10 working days. Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Void Repairs The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales: Priority N - Minor Category: 10 working days - for all voids requiring the 'standard' range of works. Priority M - Major Category: 20 working days - for large voids requiring works over and above the standard range of works, including component replacement.",
                "value": {
                    "amount": 15297500,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Further 2 x two year terms and one year term - possible further five years in total."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "PH 0280 - General Build Repair and Maintenance and Void Works - Lansbury North, South and West Estates",
                "description": "The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services. Build Repairs and Maintenance The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified. Priority B - Non - Emergency: requiring completion within 10 working days. Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Void Repairs The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales: Priority N - Minor Category: 10 working days - for all voids requiring the 'standard' range of works. Priority M - Major Category: 20 working days - for large voids requiring works over and above the standard range of works, including component replacement.",
                "value": {
                    "amount": 15297500,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Further 2 x two year terms and one year term - possible further five years in total"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "PH 0282 - Area 1 - Electrical Repairs and Testing - Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch",
                "description": "The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services. Electrical Repairs The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified. Priority B - Non - Emergency: requiring completion within 10 working days. Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Electrical Testing The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca. The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to: PAT Testing Annual Intake Inspections Communal Fan Servicing Electric Vehicle Charger Point Checks Estate Column Lighting Safety Checks",
                "value": {
                    "amount": 10816250,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Further 2 x two year terms and one year term - possible further five years in total"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "4",
                "title": "PH 0283 - Area 2 - Electrical Repairs and Testing - Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates",
                "description": "The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services. Electrical Repairs The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified. Priority B - Non - Emergency: requiring completion within 10 working days. Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Electrical Testing The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca. The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca. The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to: PAT Testing Annual Intake Inspections Communal Fan Servicing Electric Vehicle Charger Point Checks Estate Column Lighting Safety Checks",
                "value": {
                    "amount": 10816250,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Further 2 x two year terms and one year term - possible further five years in total."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "5",
                "title": "PH 0284 - Drainage Repairs and Maintenance - All Estates",
                "description": "The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Drainage Planned Maintenance and Cyclical Cleaning services. Planned Maintenance and Cyclical Cleaning Services The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage services in accordance with the below requirements: Planned maintenance and cyclical cleaning is to be carried out on a quarterly, six-monthly or annual basis, depending on the asset and schedule provided. The planned maintenance and cyclical cleaning tasks are to include, but are not limited to: Rodding to remove blockages Washing out silt Removing vegetation Clearing leaves and litter from drains Maintenance of drain covers Removing blockages Replacing missing or damaged lids High pressure jetting/vacuum truck or tank Replacement of pipes/runs Repairing sections of pipes/runs",
                "value": {
                    "amount": 12044500,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
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                    {
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                        "scheme": "CPV",
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                    {
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                    {
                        "scheme": "CPV",
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                        "description": "Products related to construction materials"
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                    {
                        "scheme": "CPV",
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                        "description": "Plates, sheets, strip and foil related to construction materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44190000",
                        "description": "Miscellaneous construction materials"
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                    {
                        "scheme": "CPV",
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                        "description": "Structural products"
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                        "description": "Articles for the bathroom and kitchen"
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                        "description": "Repair and maintenance services of building installations"
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                        "description": "Articles for the bathroom and kitchen"
                    },
                    {
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                    },
                    {
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                        "id": "45410000",
                        "description": "Plastering work"
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                    {
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                        "id": "45420000",
                        "description": "Joinery and carpentry installation work"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Tiling work"
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                    {
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                    {
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                        "description": "Installation services of electrical and mechanical equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51300000",
                        "description": "Installation services of communications equipment"
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                        "description": "Articles for the bathroom and kitchen"
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                        "description": "Tiling work"
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                        "description": "Installation services of electrical and mechanical equipment"
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                    {
                        "scheme": "CPV",
                        "id": "51300000",
                        "description": "Installation services of communications equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51700000",
                        "description": "Installation services of fire protection equipment"
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                        "description": "Site preparation work"
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                    {
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                        "description": "Building installation work"
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                        "id": "45420000",
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                    {
                        "scheme": "CPV",
                        "id": "50511000",
                        "description": "Repair and maintenance services of pumps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50512000",
                        "description": "Repair and maintenance services of valves"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50513000",
                        "description": "Repair and maintenance services of taps"
                    },
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                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UKI"
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                ],
                "deliveryLocation": {
                    "description": "Lot to cover Drainage Repairs and Maintenance - All Estates"
                },
                "relatedLot": "5"
            }
        ],
        "submissionMethod": [
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        "submissionMethodDetails": "https://app.panacea-software.com/chic/",
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2024-12-02T17:00:00Z"
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                "en"
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            "bidValidityPeriod": {
                "durationInDays": 180
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        "awardPeriod": {
            "startDate": "2024-12-03T07:00:00Z"
        },
        "bidOpening": {
            "date": "2024-12-03T07:00:00Z"
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        "hasRecurrence": false,
        "contractTerms": {
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            "electronicInvoicingPolicy": "allowed",
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        "reviewDetails": "Poplar HARCA will observe a ten-day standstill period calculated in accordance with the Public Contracts Regulations 2015. Under those Regulations aggrieved bidders may by way of proceedings in the High Court seek relief in respect of alleged breaches of the Public Contract Regulations 2015 which may include declaring any award ineffective, and/or seeking damages. After expiry of the ten-day standstill period Poplar HARCA will unless prevented by order of the Court conclude and enter the Agreement."
    },
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            "name": "Poplar HARCA",
            "identifier": {
                "legalName": "Poplar HARCA"
            },
            "address": {
                "streetAddress": "155 E India Dock Road",
                "locality": "London",
                "region": "UKI3",
                "postalCode": "E14 6DA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "clive.peters@poplarharca.co.uk",
                "url": "https://app.panacea-software.com/chic/"
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            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079476000"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-127782",
            "name": "Communities & Housing Investment Consortium Limited",
            "identifier": {
                "legalName": "Communities & Housing Investment Consortium Limited"
            },
            "address": {
                "streetAddress": "ARK Central, 84 Spencer Street",
                "locality": "Birmingham,",
                "postalCode": "B18 6DS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-127781",
        "name": "Poplar HARCA"
    },
    "language": "en"
}