Award

SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier

SOUTHEND CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

06 Mar 2025 at 12:24

Tender

24 Oct 2024 at 15:45

Summary of the contracting process

Southend City Council, located in Southend on Sea, UK region UKH31, is seeking experienced and qualified contractors for responsive repairs and maintenance services to its corporate buildings and the coordination of supply, repairs, and installations of decking to Southend Pier. This procurement process is at the Award stage, with the contract having been signed on 4th March 2025. The contract involves two lots: Lot 1 for responsive repairs and maintenance of corporate buildings and Lot 2 for decking works on Southend Pier. The estimated contract value is between £2.16 million and £2.7 million over a duration of six years, ending on 31st March 2031. Initial tender submissions were due by 26th November 2024.

This tender presents significant opportunities for businesses involved in building maintenance, repair services, and pier construction works. With substantial contract values, it offers long-term engagement for qualified contractors in the relevant sectors, especially those proficient in both building repair and specialised decking installations. Given the divided nature of the procurement into two lots, various businesses, particularly SMEs specialising in rapid response repairs or decking coordination, could benefit greatly through either maintaining vital infrastructure for the local government or executing prominent projects like Southend Pier, thereby facilitating business growth and industry recognition.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier

Notice Description

Southend City Council are seeking to engage experienced and qualified organisations for the provision of responsive repairs to the Councils' Corporate Estate and the coordination of supply and installation of Decking to Southend Pier. This procurement has been divided into 2 Lots: Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils' Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot. Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boardsfrom kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot. Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between PS600,000 to PS900,000 for Lot 1 and PS1,560,000 to PS1,800,000 for Lot 2 over the contract duration (6 years).

Lot Information

TC16 Provision of Responsive Repairs and Maintenance to Corporate Buildings within the City of Southend-on-Sea

Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils' Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot. Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between PS600,000 to PS900,000 for Lot 1 over the contract duration (6 years). Additional information: All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152

Renewal: The duration of this contract is 6 years until 31st March 2031

TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier

Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boards from kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot. Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between PS1,560,000 to PS1,800,000 for Lot 2 over the contract duration (6 years). Additional information: All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152

Renewal: The duration of this contract is 6 years until 31st March 2031

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04b120
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008188-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services


CPV Codes

45112700 - Landscaping work

45236290 - Repair work on recreational areas

45241300 - Pier construction work

45261900 - Roof repair and maintenance work

45420000 - Joinery and carpentry installation work

45421000 - Joinery work

50000000 - Repair and maintenance services

50760000 - Repair and maintenance of public conveniences

Notice Value(s)

Tender Value
£2,700,000 £1M-£10M
Lots Value
£2,700,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 202511 months ago
Submission Deadline
26 Nov 2024Expired
Future Notice Date
Not specified
Award Date
4 Mar 202511 months ago
Contract Period
31 Mar 2025 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SOUTHEND CITY COUNCIL
Contact Name
Ms Procurementops
Contact Email
procurementops@southend.gov.uk
Contact Phone
+44 1702215000

Buyer Location

Locality
SOUTHEND ON SEA
Postcode
SS2 6ER
Post Town
Southend-on-Sea
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
TLH31 Southend-on-Sea

Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

EDMUNDS DESIGN & CONSTRUCTION

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04b120-2025-03-06T12:24:32Z",
    "date": "2025-03-06T12:24:32Z",
    "ocid": "ocds-h6vhtk-04b120",
    "initiationType": "tender",
    "tender": {
        "id": "DN738152",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Southend City Council are seeking to engage experienced and qualified organisations for the provision of responsive repairs to the Councils' Corporate Estate and the coordination of supply and installation of Decking to Southend Pier. This procurement has been divided into 2 Lots: Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils' Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot. Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boardsfrom kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot. Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between PS600,000 to PS900,000 for Lot 1 and PS1,560,000 to PS1,800,000 for Lot 2 over the contract duration (6 years).",
        "value": {
            "amount": 2700000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 2
        },
        "lots": [
            {
                "id": "1",
                "title": "TC16 Provision of Responsive Repairs and Maintenance to Corporate Buildings within the City of Southend-on-Sea",
                "description": "Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils' Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot. Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between PS600,000 to PS900,000 for Lot 1 over the contract duration (6 years). Additional information: All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical Questions",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                },
                "value": {
                    "amount": 900000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The duration of this contract is 6 years until 31st March 2031"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier",
                "description": "Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boards from kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot. Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between PS1,560,000 to PS1,800,000 for Lot 2 over the contract duration (6 years). Additional information: All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical Questions",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                },
                "value": {
                    "amount": 1800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The duration of this contract is 6 years until 31st March 2031"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45112700",
                        "description": "Landscaping work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45236290",
                        "description": "Repair work on recreational areas"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45261900",
                        "description": "Roof repair and maintenance work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45421000",
                        "description": "Joinery work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50760000",
                        "description": "Repair and maintenance of public conveniences"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH31"
                    },
                    {
                        "region": "UKH31"
                    }
                ],
                "relatedLot": "1",
                "deliveryLocation": {
                    "description": "Southend on Sea"
                }
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45241300",
                        "description": "Pier construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45420000",
                        "description": "Joinery and carpentry installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH31"
                    },
                    {
                        "region": "UKH31"
                    }
                ],
                "relatedLot": "2",
                "deliveryLocation": {
                    "description": "Southend-on-Sea Pier"
                }
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-11-26T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2024-11-26T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-11-26T12:00:00Z"
        },
        "hasRecurrence": true
    },
    "parties": [
        {
            "id": "GB-FTS-74943",
            "name": "Southend City Council",
            "identifier": {
                "legalName": "Southend City Council"
            },
            "address": {
                "streetAddress": "Civic Centre, Victoria Avenue",
                "locality": "Southend on Sea",
                "region": "UKH31",
                "postalCode": "SS2 6ER",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ms Procurementops",
                "telephone": "+44 1702215000",
                "email": "procurementops@southend.gov.uk",
                "url": "https://procontract.due-north.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.southend.gov.uk/",
                "buyerProfile": "http://www.southend.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-124",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-140032",
            "name": "Edmunds Design & Construction Ltd",
            "identifier": {
                "legalName": "Edmunds Design & Construction Ltd"
            },
            "address": {
                "locality": "Leigh-on-Sea",
                "region": "UKH31",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-74943",
        "name": "Southend City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "008188-2025-TC16a-1",
            "relatedLots": [
                "1"
            ],
            "title": "SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140032",
                    "name": "Edmunds Design & Construction Ltd"
                }
            ]
        },
        {
            "id": "008188-2025-TC16b-2",
            "relatedLots": [
                "2"
            ],
            "title": "TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140032",
                    "name": "Edmunds Design & Construction Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "008188-2025-TC16a-1",
            "awardID": "008188-2025-TC16a-1",
            "title": "SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier",
            "status": "active",
            "dateSigned": "2025-03-04T00:00:00Z"
        },
        {
            "id": "008188-2025-TC16b-2",
            "awardID": "008188-2025-TC16b-2",
            "title": "TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier",
            "status": "active",
            "dateSigned": "2025-03-04T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "21",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "28",
                "measure": "bids",
                "relatedLot": "2",
                "value": 5
            },
            {
                "id": "22",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "29",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 5
            },
            {
                "id": "23",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "30",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "24",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "31",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "25",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "32",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 5
            },
            {
                "id": "19",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 560000,
                "currency": "GBP"
            },
            {
                "id": "26",
                "measure": "lowestValidBidValue",
                "relatedLot": "2",
                "value": 897000,
                "currency": "GBP"
            },
            {
                "id": "20",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 900000,
                "currency": "GBP"
            },
            {
                "id": "27",
                "measure": "highestValidBidValue",
                "relatedLot": "2",
                "value": 1800000,
                "currency": "GBP"
            },
            {
                "id": "17",
                "measure": "lowestValidBidValue",
                "value": 1457000,
                "currency": "GBP"
            },
            {
                "id": "18",
                "measure": "highestValidBidValue",
                "value": 2700000,
                "currency": "GBP"
            }
        ]
    }
}