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High Level Maintenance

Scottish Parliamentary Corporate Body

This public procurement record has 3 releases in its history.

Award

23 Dec 2024 at 15:09

Award Notice
TenderUpdate

26 Nov 2024 at 14:43

Tender Notice
Tender

14 Nov 2024 at 10:14

Tender Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body (SPCB) is seeking a Service Provider to deliver high-level building fabric maintenance at the Scottish Parliament Building, located in Holyrood, Edinburgh. This service falls under the "Repair and maintenance services" category (CPV: 50000000). The contract covers various activities, including Planned Preventative Maintenance (PPM), reactive and minor works, project change activities, and landscaping and bird pest control. Due to the building's design, much of the maintenance requires rope access, making this a high-risk activity. Interested bidders must hold Industrial Rope Access Trade Association (IRATA) Operator membership and meet cyber security requirements, including Cyber Essentials certification or equivalent. The procurement stage is in the Tender phase, following an open procedure. Key dates include the tender submission deadline extended to 20 January 2025, allowing bidders additional time post-festive break.

This tender offers significant opportunities for businesses specialising in high-level maintenance services, particularly those with experience in complex building environments requiring specialised access techniques. Companies providing comprehensive maintenance solutions, including internal and external cleaning, repairs, landscaping, and pest control, will find this tender highly suitable. The contract stipulates mandatory Real Living Wage payments and aligns with various community benefits, including employability initiatives and community support. This is an excellent opportunity for established maintenance firms to secure a long-term, high-profile contract, providing sustained business growth over the contract duration, which may extend up to 60 months beyond the initial term, with optional renewals.

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Notice Information

Notice Title

High Level Maintenance

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to deliver high level building fabric maintenance services. This involves Planned Preventative Maintenance (PPM), reactive, minor and project change works activities to be undertaken on the high level internal and external building fabric at the Scottish Parliament Building, Holyrood, Edinburgh. The service will also include hard and soft landscaping maintenance and bird pest control. Due to the design and complexity of the building, much of the fabric maintenance is only accessible via rope access. It is considered the highest risk work activity that is undertaken on-site at the Parliament. The SPCB therefore require a specialist Service Provider, with a team based on-site at Holyrood who report directly to the SPCB Facilities Management Team. The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract.

Lot Information

Lot 1

The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to carry out all high level, internal and external aspects of building fabric maintenance including building and window cleaning. The range of services includes: - all planned preventative maintenance for all the external and internal fabric of the buildings - all reactive building fabric maintenance work on an ad-hoc basis above finished floor height - external cleaning (including windows) - internal cleaning (including windows) - maintenance and coatings/finishes from the finished floor upwards - internal and external ceiling and roof repairs - cleaning and maintenance of external landscaping - the provision of bird control measures such as, netting, cleaning and removal - minor works and project change works. - snow clearing, proactive and reactive winter gritting - operation and maintenance of specialist access, lifting and cleaning equipment. - operation of flying drone survey equipment. It is anticipated that the contract work will be delivered by a combination of the Service Provider's in house resource and key subcontracts. The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract. Payment of the Real Living Wage is mandatory as part of the contract conditions. Further information can be found within the tender documentation. Additional information: IRATA - It is a requirement that the Service Provider must hold full IRATA Operator membership and maintain this for the duration of the Contract. Cyber Security - For this contract, the minimum cyber security requirement will be Cyber Essentials certification (or equivalent). Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 apply to this Contract.

Renewal: Optional extensions which do not collectively exceed 60 months to be exercised at the sole discretion of the SPCB.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04b658
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041428-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

70 - Real estate services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45112700 - Landscaping work

50000000 - Repair and maintenance services

70332000 - Non-residential property services

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20241 years ago
Submission Deadline
10 Jan 2025Expired
Future Notice Date
Not specified
Award Date
23 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Est 2033

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Parliamentary Corporate Body
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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