Framework Agreement for the provision of Art Transportation Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04c80c-2025-08-01T16:25:14+01:00",
    "date": "2025-08-01T16:25:14+01:00",
    "ocid": "ocds-h6vhtk-04c80c",
    "description": "This procurement process is being undertaken using the electronic tendering system 'Capital eSourcing' (url:www.capitalesourcing.com). The procurement is a one stage process (Open procedure); therefore, suppliers will need to register an interest on the system for project prj_COL_24698 and submit a tender submission before the deadline in order to participate and registration is free. Tender submissions cannot be uploaded after the return deadline. The estimated total value given at II.1.5) is for the full duration of the framework agreement. The estimated annual value of the framework agreement, across the four lots, is approximately GBP 950 000 ex VAT. Each successful bidder will be required to execute a formal framework agreement with the contracting authority which embodies the terms of all the tender documents. The framework agreement will be executed as a deed and prepared by the comptroller and city solicitor. The successful bidders will be required to execute the formal framework agreement prior to the commencement date. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award framework agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04c80c",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Framework Agreement for the provision of Art Transportation Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "63100000",
            "description": "Cargo handling and storage services"
        },
        "mainProcurementCategory": "services",
        "description": "The Barbican Centre (on behalf of the City of London Corporation) has procured a multi-supplier Framework Agreement for an art transportation service to cover its requirements domestically and internationally. The Framework Agreement has therefore been divided into the following for 4 Lots according to different areas of the world: - Lot 1: UK - Lot 2: UK and Europe - Lot 3: UK, Europe, North America, Australia, New Zealand and Japan - Lot 4: Worldwide For lots 3 and 4, transport could be by air, sea and / or road. The Framework Agreement shall be utilised to award work for the packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place; and, to and/or from the premises of any owner/lender of a work. In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered according to the relevant Lot. Other departments of the City of London Corporation will also have the ability to utilise the Framework Agreement for the provision of any, or all, of the requirements which are the same as, or similar to those services specified in the procurement documents. The estimated total value of the Framework Agreement is stated in this notice and is for the entire duration, including call-off contracts. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those Services specified under the established Framework Agreement. This has now been awarded to a total of seven suppliers ranging from 5-6 suppliers per Lot after an FTS Open procedure. The Framework agreement length is 4 years.",
        "value": {
            "amount": 3800000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 4
        },
        "lots": [
            {
                "id": "Lot 1: UK",
                "description": "Packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place and, to and/or from the premises of any owner/lender of a work within the UK. In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered in the UK. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the entire duration, including the call-off contracts. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those Services specified under the established framework agreement",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "name": "Responsible Procurement",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Commercial/Price",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                }
            },
            {
                "id": "Lot 2: UK and Europe",
                "description": "Packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place and, to and/or from the premises of any owner/lender of a work within the UK and Europe. In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered in the UK and Europe. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the entire duration, including call-off contracts. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those services specified under the established framework agreement.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "55"
                        },
                        {
                            "name": "Responsible Procurement",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Commercial/Price",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                }
            },
            {
                "id": "Lot 3: UK, Europe, North America, Australia, New Zealand and Japan",
                "description": "Packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place and, to and/or from the premises of any owner/lender of a work within UK, Europe, North America, Australia, New Zealand and Japan. Transport could be by air, sea and / or road. In addition, the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered in these areas. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the entire duration, including call-off contracts. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those services specified under the established framework agreement.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "55"
                        },
                        {
                            "name": "Responsible Procurement",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Commercial/Price",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                }
            },
            {
                "id": "Lot 4: Worldwide",
                "description": "Packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place and, to and/or from the premises of any owner/lender of a work worldwide. Transport could be by air, sea and / or road. In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered in these areas. The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the entire duration, including call-off contracts. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those services specified under the established framework agreement.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "55"
                        },
                        {
                            "name": "Responsible Procurement",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Commercial/Price",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "Lot 1: UK",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60100000",
                        "description": "Road transport services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63100000",
                        "description": "Cargo handling and storage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92521100",
                        "description": "Museum-exhibition services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKI"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK and London"
                },
                "relatedLot": "Lot 1: UK"
            },
            {
                "id": "Lot 2: UK and Europe",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60100000",
                        "description": "Road transport services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63100000",
                        "description": "Cargo handling and storage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92521100",
                        "description": "Museum-exhibition services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKI"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK, London and Europe"
                },
                "relatedLot": "Lot 2: UK and Europe"
            },
            {
                "id": "Lot 3: UK, Europe, North America, Australia, New Zealand and Japan",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60100000",
                        "description": "Road transport services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60400000",
                        "description": "Air transport services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63100000",
                        "description": "Cargo handling and storage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92521100",
                        "description": "Museum-exhibition services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK and London."
                },
                "relatedLot": "Lot 3: UK, Europe, North America, Australia, New Zealand and Japan"
            },
            {
                "id": "Lot 4: Worldwide",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60100000",
                        "description": "Road transport services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63100000",
                        "description": "Cargo handling and storage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63110000",
                        "description": "Cargo handling services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92521100",
                        "description": "Museum-exhibition services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKI"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK and London."
                },
                "relatedLot": "Lot 4: Worldwide"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://www.capitalesourcing.com",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-02-21T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2025-02-21T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-02-21T12:00:00Z"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a framework agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 ('Regulations') provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where a framework agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective."
    },
    "parties": [
        {
            "id": "GB-FTS-26381",
            "name": "The Mayor and Commonalty and Citizens of the City of London",
            "identifier": {
                "legalName": "The Mayor and Commonalty and Citizens of the City of London"
            },
            "address": {
                "streetAddress": "City of London Corporation, Guildhall",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EC2P 2EJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2076063030",
                "email": "Loredana.Sandu@cityoflondon.gov.uk",
                "url": "https://www.capitalesourcing.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cityoflondon.gov.uk",
                "buyerProfile": "https://www.capitalesourcing.com",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-132774",
            "name": "High Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court, Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Strand,",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-143",
            "name": "High Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court, Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-139337",
            "name": "The Mayor and Commonalty and Citizens of the City of London",
            "identifier": {
                "legalName": "The Mayor and Commonalty and Citizens of the City of London"
            },
            "address": {
                "streetAddress": "Po Box 270, Guildhall",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EC2P 2EJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2076063030",
                "email": "Taiwo.Muraina-Akinboade@cityoflondon.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cityoflondon.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-156706",
            "name": "Momart Limited",
            "identifier": {
                "legalName": "Momart Limited"
            },
            "address": {
                "streetAddress": "HX1, 1 Harbour Exchnage Square,",
                "locality": "London",
                "region": "UKI",
                "postalCode": "E14 9GE",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-156707",
            "name": "Constantine Limited",
            "identifier": {
                "legalName": "Constantine Limited"
            },
            "address": {
                "streetAddress": "Constantine House, 20-26 Sandgate Street,",
                "locality": "London",
                "region": "UKI",
                "postalCode": "SE15 1LE",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-156708",
            "name": "Mtec Warehousing Ltd",
            "identifier": {
                "legalName": "Mtec Warehousing Ltd"
            },
            "address": {
                "streetAddress": "10 Gentlemens Field, Westmill Road, Ware, Herts,",
                "locality": "Herts",
                "region": "UKH23",
                "postalCode": "SG12 0EF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-156709",
            "name": "K PAK Limited",
            "identifier": {
                "legalName": "K PAK Limited"
            },
            "address": {
                "streetAddress": "Unit 21 Liongate Enterprise Park 80 Morden Road Mitcham",
                "locality": "Surrey",
                "region": "UKJ2",
                "postalCode": "CR4 4NY",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-156710",
            "name": "Harrow Green Limited",
            "identifier": {
                "legalName": "Harrow Green Limited"
            },
            "address": {
                "streetAddress": "345 Southbury road, Enfield, Middlesex.",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EN1 1TW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-156711",
            "name": "Crown Fine Art",
            "identifier": {
                "legalName": "Crown Fine Art"
            },
            "address": {
                "streetAddress": "2 Oriental Road, London",
                "locality": "London",
                "region": "UKI",
                "postalCode": "E16 2BZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-156712",
            "name": "Crown Fine Art",
            "identifier": {
                "legalName": "Crown Fine Art"
            },
            "address": {
                "streetAddress": "345 Southbury road, Enfield, Middlesex.",
                "locality": "London",
                "region": "UKI",
                "postalCode": "EN1 1TW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-156713",
            "name": "Harrow Green Limited",
            "identifier": {
                "legalName": "Harrow Green Limited"
            },
            "address": {
                "streetAddress": "2 Oriental Road, London",
                "locality": "London",
                "region": "UKI",
                "postalCode": "E16 2BZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-156714",
            "name": "Kuehne + Nagel Limited",
            "identifier": {
                "legalName": "Kuehne + Nagel Limited"
            },
            "address": {
                "streetAddress": "Stockley Park, Uxbridge",
                "locality": "London",
                "region": "UKI",
                "postalCode": "UB11 1FG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-156715",
            "name": "Kuehne + Nagel Limited",
            "identifier": {
                "legalName": "Kuehne + Nagel Limited"
            },
            "address": {
                "streetAddress": "1 Roundwood Avenue Stockley Park, Uxbridge",
                "locality": "London",
                "region": "UKI",
                "postalCode": "UB11 1FG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-320",
            "name": "High Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court, Royal Courts of Justice"
            },
            "address": {
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-22176",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-139337",
        "name": "The Mayor and Commonalty and Citizens of the City of London"
    },
    "language": "en",
    "awards": [
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