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HR and Payroll System

Police and Crime Commissioner for Dyfed-Powys

This public procurement record has 1 release in its history.

Award

18 Dec 2024 at 15:14

Award Notice
Summary of the contracting process

The Police and Crime Commissioner for Dyfed-Powys has completed a procurement process for an HR and Payroll System, within the industry category of software package and information systems (CPV 48000000). The procurement method was limited, through an award procedure without prior publication due to specific regulatory allowances. This contract, valued at £435,134, was signed on 30 November 2024. The awarded supplier is MHR International UK Limited, a small to medium-sized enterprise, and the delivery region is Carmarthen, UK. The contract supports the development of operational People Strategy and helps avoid significant change costs and technical difficulties that could arise from switching suppliers, given the system's long-standing use since 2007.

This tender represents a valuable opportunity for businesses specialising in HR and payroll software or related services, looking to work with public sector organisations. The awarded contract highlights the need for continuity and compatibility in technological solutions, making it ideal for businesses that can provide specialised, adaptable, and comprehensive software systems. Additionally, companies that can offer reliable support and maintenance for existing systems could find similar future opportunities appealing, as public entities often seek to extend and enhance current installations rather than incurring the costs of complete overhauls.

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Notice Information

Notice Title

HR and Payroll System

Notice Description

HR and Payroll Software

Procurement Information

Under Public Contracts Regulations (2015), this requirement will be procured via the use of the negotiated procedure without prior publication regulation 32 (5) (b) - extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance. The HR and Payroll system has been in use since 2007 and supports the development of the operational People Strategy. Significant cost of change would be incurred and would not provide value for money.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c93a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040812-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£435,134 £100K-£500K

Notice Dates

Publication Date
18 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Nov 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police and Crime Commissioner for Dyfed-Powys
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 2PF
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Llangunnor
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

MHR INTERNATIONAL UK LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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