TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04cea7-2025-04-16T16:28:20+01:00",
    "date": "2025-04-16T16:28:20+01:00",
    "ocid": "ocds-h6vhtk-04cea7",
    "initiationType": "tender",
    "tender": {
        "id": "TD2206",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79000000",
            "description": "Business services: law, marketing, consulting, recruitment, printing and security"
        },
        "mainProcurementCategory": "services",
        "description": "Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015. The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments.",
        "value": {
            "amount": 272500,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015. The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00pm on Sunday 9th February 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00pm on Monday 10th February 2025. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2206 or DN752918. Please note: we will only accept expressions of interest through the e-tendering system",
                "value": {
                    "amount": 272500,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-04-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period is 2 years; the contract is estimated to commence 1st April 2025 and expire 31st March 2027. There will be an option to extend the contract for 3 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "There will be an option to extend the contract for 3 years in annual increments"
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "22821000",
                        "description": "Electoral forms"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF11"
                    },
                    {
                        "region": "UKF11"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.eastmidstenders.org/",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-02-10T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2025-02-11T09:00:00Z"
        },
        "bidOpening": {
            "date": "2025-02-11T09:00:00Z"
        },
        "hasRecurrence": true,
        "reviewDetails": "Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-100756",
            "name": "DERBY CITY COUNCIL",
            "identifier": {
                "legalName": "DERBY CITY COUNCIL",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "The Council House, Corporation Street",
                "locality": "Derby",
                "region": "UKF11",
                "postalCode": "DE12FS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1332640768",
                "email": "procurement@derby.gov.uk",
                "url": "https://www.eastmidstenders.org/"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.derby.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-2919",
            "name": "Derby City Council",
            "identifier": {
                "legalName": "Derby City Council"
            },
            "address": {
                "streetAddress": "The Council House, Corporation Street",
                "locality": "Derby",
                "postalCode": "DE1 2FS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1332640768",
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ],
            "details": {
                "url": "https://www.derby.gov.uk/"
            }
        },
        {
            "id": "GB-FTS-139723",
            "name": "Derby City Council",
            "identifier": {
                "legalName": "Derby City Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "The Council House - Corporation Street",
                "locality": "Derby",
                "region": "UKF11",
                "postalCode": "DE12FS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.derby.gov.uk/",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-04009079",
            "name": "PRINT IMAGE NETWORK LIMITED",
            "identifier": {
                "legalName": "PRINT IMAGE NETWORK LIMITED",
                "id": "04009079",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Image House, 10 Acorn Business Park, Heaton Lane",
                "locality": "Stockport",
                "region": "UKD35",
                "postalCode": "SK4 1AS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-139723",
        "name": "Derby City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "015666-2025-TD2206-1",
            "relatedLots": [
                "1"
            ],
            "title": "TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-04009079",
                    "name": "PRINT IMAGE NETWORK LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "015666-2025-TD2206-1",
            "awardID": "015666-2025-TD2206-1",
            "title": "TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services",
            "status": "active",
            "value": {
                "amount": 272500,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-11T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "2",
                "measure": "bids",
                "relatedLot": "1",
                "value": 10
            }
        ]
    }
}