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TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services

Derby City Council

This public procurement record has 2 releases in its history.

Award

16 Apr 2025 at 16:28

Award Notice
Tender

09 Jan 2025 at 15:04

Tender Notice
Summary of the contracting process

Derby City Council is seeking to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services under the procurement reference TD2206. This procurement falls under the industry category of Business services such as law, marketing, consulting, recruitment, printing and security (CPV code 79000000), and is located in the region UKF11, Derby, United Kingdom. The current stage of this procurement process is the award stage, which follows an open tendering procedure as per the Public Contracts Regulations 2015. The contract, valued at £272,500, is set for a duration of two years, commencing on 1st April 2025 and ending on 31st March 2027, with an option to extend annually for up to three additional years. Key deadlines include the submission of expressions of interest by 12:00 pm on 9th February 2025 and bid returns by 12:00 pm on 10th February 2025.

This tender presents significant opportunities for businesses involved in bulk mailing and printing services, particularly those specialising in electoral processes. The awarded contract, active as of 11th March 2025, has been granted to PRINT IMAGE NETWORK LIMITED, a well-suited SME for this type of service. With the possibility of contract extension, this procurement offers long-term business growth potential. Companies experienced in high-quality, large-scale printing and mailing services are encouraged to pursue this tender, given its strategic importance and the emphasis on quality and pricing in the award criteria.

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Notice Information

Notice Title

TD2206 - Elections and Electoral Registration Bulk Mailing and Printing Services

Notice Description

Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015. The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments.

Lot Information

Lot 1

Derby City Council (the Council) is undertaking this procurement to establish a contract for Elections and Electoral Registration Bulk Mailing and Printing Services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Public Contracts Regulations 2015. The contract period is 2 years; the contract is estimated to commence on 1st April 2025 and expire on 31st March 2027. There will be an option to extend the contract for 3 years in annual increments. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00pm on Sunday 9th February 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline for returns is 12:00pm on Monday 10th February 2025. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2206 or DN752918. Please note: we will only accept expressions of interest through the e-tendering system

Options: There will be an option to extend the contract for 3 years in annual increments

Renewal: The initial contract period is 2 years; the contract is estimated to commence 1st April 2025 and expire 31st March 2027. There will be an option to extend the contract for 3 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04cea7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015666-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22821000 - Electoral forms

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£272,500 £100K-£500K
Lots Value
£272,500 £100K-£500K
Awards Value
Not specified
Contracts Value
£272,500 £100K-£500K

Notice Dates

Publication Date
16 Apr 20251 years ago
Submission Deadline
10 Feb 2025Expired
Future Notice Date
Not specified
Award Date
11 Mar 20251 years ago
Contract Period
1 Apr 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Additional Buyers

DERBY CITY COUNCIL

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

PRINT IMAGE NETWORK LIMITED

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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