Notice Information
Notice Title
Sprinkler System Servicing & Fire Alarm Testing
Notice Description
Sprinkler System Servicing & Fire Alarm Testing Gentoo Group Limited (GGL), have conducted a further competition under the Procurement Assist (PA) Fire Prevention Works (ref PA CI 04) Dynamic Purchasing System (DPS) for the creation and implementation of new Sprinkler System Servicing (including repairs and maintenance) and Fire Alarm and Aspirating System Testing (on an ad hoc basis) contract.
Lot Information
Sprinkler System Service and Installations
Sprinkler System Servicing and Fire Alarm Testing. Procured in partnership with Procure Assist. Leasehold consultation undertaken
Options: 2 x 12 month extension
Renewal: Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure.
Fire Alarm System Service and InstallationsIncluding, but not limited to: *Servicing of existing fire alarm system to ensure it meets current legislation. *Removal of existing fire alarm system *Design of new fire alarm system ensuring it is fit for purpose *Installation of new fire alarm system
Renewal: Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure.
Fire Prevention Works (From FRA Assessments)Including, but not limited to: *Deliver remedial works from FRA Assessment work carried out already by the Client to ensure the Client meets all current regulations (as at the time). This may include enhancement of signage, installation of intumescent strips, application of fire retardant wall coverings, lighting replacement and correct fire compartmentation (in void spaces and corridors).
Renewal: Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04cf57
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/055449-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Dynamic, Framework
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
51 - Installation services (except software)
75 - Administration, defence and social security services
-
- CPV Codes
45312100 - Fire-alarm system installation work
51700000 - Installation services of fire protection equipment
75251110 - Fire-prevention services
Notice Value(s)
- Tender Value
- £75,000,000 £10M-£100M
- Lots Value
- £75,000,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- £350,000 £100K-£500K
Notice Dates
- Publication Date
- 10 Sep 20255 months ago
- Submission Deadline
- 31 May 20294 years to go
- Future Notice Date
- Not specified
- Award Date
- 17 Aug 20256 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Active, Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- GENTOO GROUP
- Additional Buyers
PROCUREMENT ASSIST LIMITED C/O INTEGRATED FACILITIES MANAGEMENT BOLTON LTD (IFM BOLTON)
- Contact Name
- Neil Dixon
- Contact Email
- 067389@logon.tothedomain.com, tenders@procurementassist.co.uk
- Contact Phone
- +44 3301281336
Buyer Location
- Locality
- BOLTON
- Postcode
- BL4 0JR
- Post Town
- Bolton
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC44 Sunderland
- Delivery Location
- TLC2 Northumberland, and Tyne and Wear
-
- Local Authority
- Sunderland
- Electoral Ward
- Doxford
- Westminster Constituency
- Houghton and Sunderland South
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04cf57-2025-09-10T14:53:19+01:00",
"date": "2025-09-10T14:53:19+01:00",
"ocid": "ocds-h6vhtk-04cf57",
"description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Bolton:-Fire-alarm-system-installation-work./7FMH5K5RJH To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7FMH5K5RJH GO Reference: GO-2025110-PRO-29099058",
"initiationType": "tender",
"tender": {
"id": "691",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Sprinkler System Servicing & Fire Alarm Testing",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "75251110",
"description": "Fire-prevention services"
},
"mainProcurementCategory": "services",
"description": "Sprinkler System Servicing & Fire Alarm Testing Gentoo Group Limited (GGL), have conducted a further competition under the Procurement Assist (PA) Fire Prevention Works (ref PA CI 04) Dynamic Purchasing System (DPS) for the creation and implementation of new Sprinkler System Servicing (including repairs and maintenance) and Fire Alarm and Aspirating System Testing (on an ad hoc basis) contract.",
"value": {
"amount": 75000000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"title": "Sprinkler System Service and Installations",
"description": "Sprinkler System Servicing and Fire Alarm Testing. Procured in partnership with Procure Assist. Leasehold consultation undertaken",
"value": {
"amount": 20000000,
"currency": "GBP"
},
"contractPeriod": {
"endDate": "2029-05-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure."
},
"secondStage": {
"minimumCandidates": 1,
"maximumCandidates": 100
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "55"
},
{
"name": "Social Value",
"type": "quality",
"description": "10"
},
{
"type": "price",
"description": "35"
}
]
},
"options": {
"description": "2 x 12 month extension"
}
},
{
"id": "2",
"title": "Fire Alarm System Service and Installations",
"description": "Including, but not limited to: *Servicing of existing fire alarm system to ensure it meets current legislation. *Removal of existing fire alarm system *Design of new fire alarm system ensuring it is fit for purpose *Installation of new fire alarm system",
"value": {
"amount": 20000000,
"currency": "GBP"
},
"contractPeriod": {
"endDate": "2029-05-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure."
},
"secondStage": {
"minimumCandidates": 1,
"maximumCandidates": 100
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
},
{
"id": "3",
"title": "Fire Prevention Works (From FRA Assessments)",
"description": "Including, but not limited to: *Deliver remedial works from FRA Assessment work carried out already by the Client to ensure the Client meets all current regulations (as at the time). This may include enhancement of signage, installation of intumescent strips, application of fire retardant wall coverings, lighting replacement and correct fire compartmentation (in void spaces and corridors).",
"value": {
"amount": 35000000,
"currency": "GBP"
},
"contractPeriod": {
"endDate": "2029-05-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Procurement Assist are extending the active period of the DPS to 31 May 2029. The DPS will be reviewed on an annual basis for amendment, further extension, termination or to re-procure."
},
"secondStage": {
"minimumCandidates": 1,
"maximumCandidates": 100
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "45312100",
"description": "Fire-alarm system installation work"
}
],
"deliveryAddresses": [
{
"region": "UK"
},
{
"region": "UKC2"
}
],
"deliveryLocation": {
"description": "The properties are predominately located in 5 geographical management areas in the City of Sunderland, Houghton/Hetton and Washington."
},
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "51700000",
"description": "Installation services of fire protection equipment"
}
],
"deliveryAddresses": [
{
"region": "UK"
}
],
"deliveryLocation": {
"description": "UNITED KINGDOM"
},
"relatedLot": "2"
},
{
"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "51700000",
"description": "Installation services of fire protection equipment"
}
],
"deliveryAddresses": [
{
"region": "UK"
}
],
"deliveryLocation": {
"description": "UNITED KINGDOM"
},
"relatedLot": "3"
}
],
"submissionMethod": [
"written"
],
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure",
"techniques": {
"hasDynamicPurchasingSystem": true,
"dynamicPurchasingSystem": {
"type": "open"
},
"hasFrameworkAgreement": true
},
"tenderPeriod": {
"endDate": "2029-05-31T12:00:00+01:00"
},
"secondStage": {
"invitationDate": "2029-06-01T00:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"hasRecurrence": false,
"coveredBy": [
"GPA"
]
},
"parties": [
{
"id": "GB-FTS-6073",
"name": "Procurement Assist Limited c/o Integrated Facilities Management Bolton Ltd (iFM Bolton)",
"identifier": {
"legalName": "Procurement Assist Limited c/o Integrated Facilities Management Bolton Ltd (iFM Bolton)"
},
"address": {
"streetAddress": "Royal Bolton Hospital, Minerva Road, Farnworth",
"locality": "Bolton",
"region": "UK",
"postalCode": "BL4 0JR",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 3301281336",
"email": "tenders@procurementassist.co.uk",
"url": "https://www.delta-esourcing.com/tenders/UK-UK-Bolton:-Fire-alarm-system-installation-work./7FMH5K5RJH"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"url": "http://www.boltonft.nhs.uk/about-us/trust-profile/ifm-bolton/",
"buyerProfile": "http://www.procurementassist.co.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "07",
"description": "Health"
}
]
}
},
{
"id": "GB-FTS-6074",
"name": "The High Court",
"identifier": {
"legalName": "The High Court"
},
"address": {
"streetAddress": "Royal Court of Justice, London",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody",
"reviewContactPoint"
]
},
{
"id": "GB-FTS-6075",
"name": "The High Court",
"identifier": {
"legalName": "The High Court"
},
"address": {
"streetAddress": "Royal Court of justice, London",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"roles": [
"mediationBody"
]
},
{
"id": "GB-FTS-3380",
"name": "Gentoo Group",
"identifier": {
"legalName": "Gentoo Group"
},
"address": {
"streetAddress": "Emperor House, 2 Emperor Way",
"locality": "Sunderland",
"region": "UKC2",
"postalCode": "SR3 3XR",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Neil Dixon",
"email": "067389@logon.tothedomain.com"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.gentoogroup.com/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"description": "Registered Charity"
},
{
"scheme": "COFOG",
"id": "06",
"description": "Housing and community amenities"
}
]
}
},
{
"id": "GB-FTS-160406",
"name": "Churches Fire Security Ltd",
"identifier": {
"legalName": "Churches Fire Security Ltd"
},
"address": {
"streetAddress": "Fire House, Mayflower Close, Chandlers Ford, Eastleigh,",
"locality": "Hampshire",
"region": "UKC",
"postalCode": "SO534AR",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-160407",
"name": "UK Dry Risers Maintenance",
"identifier": {
"legalName": "UK Dry Risers Maintenance"
},
"address": {
"streetAddress": "13-14 Flemming Court,",
"locality": "Castleford,",
"region": "UKC23",
"postalCode": "WF10 5HW",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-1406",
"name": "The High Courts",
"identifier": {
"legalName": "The High Courts"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-3380",
"name": "Gentoo Group"
},
"links": [
{
"rel": "prev",
"href": "https://ted.europa.eu/udl?uri=TED:NOTICE:199954-2020:TEXT:EN:HTML"
}
],
"language": "en",
"awards": [
{
"id": "055449-2025-691-1",
"relatedLots": [
"1"
],
"title": "Sprinkler System Servicing & Fire Alarm Testing",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-160406",
"name": "Churches Fire Security Ltd"
}
]
},
{
"id": "055449-2025-691-2",
"relatedLots": [
"1"
],
"title": "Sprinkler System Servicing & Fire Alarm Testing",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-160407",
"name": "UK Dry Risers Maintenance"
}
]
}
],
"contracts": [
{
"id": "055449-2025-691-1",
"awardID": "055449-2025-691-1",
"title": "Sprinkler System Servicing & Fire Alarm Testing",
"status": "active",
"value": {
"amount": 350000,
"currency": "GBP"
},
"dateSigned": "2025-08-18T00:00:00+01:00"
},
{
"id": "055449-2025-691-2",
"awardID": "055449-2025-691-2",
"title": "Sprinkler System Servicing & Fire Alarm Testing",
"status": "active",
"value": {
"amount": 350000,
"currency": "GBP"
},
"dateSigned": "2025-08-18T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 2
},
{
"id": "4",
"measure": "bids",
"relatedLot": "1",
"value": 2
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "smeBids",
"relatedLot": "1",
"value": 0
},
{
"id": "3",
"measure": "electronicBids",
"relatedLot": "1",
"value": 2
},
{
"id": "6",
"measure": "electronicBids",
"relatedLot": "1",
"value": 2
}
]
}
}