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Merton Libraries Self-Service Replacement Project

London Borough of Merton

This public procurement record has 2 releases in its history.

Award

03 Jul 2025 at 10:48

Award Notice
Tender

21 Jan 2025 at 16:20

Tender Notice
Summary of the contracting process

The London Borough of Merton has completed the award phase of the "Merton Libraries Self-Service Replacement Project," which was announced in January 2025 and had an open procedure for tender. The project, which falls under the goods category, included the supply and installation of various library technologies across multiple sites in Morden, UKI63. The tender involved four lots, with key lots focusing on self-service kiosks, self-access technology, people counting systems, and self-service tablets. Bidding for this project closed on 21 February 2025, and the contracts were signed on 22 April 2025.

The successful bidders, including companies like Bibliotheca, Lyngsoe Systems Ltd, and Nexbib Solutions Limited, were selected to execute different parts of the contract. This procurement presents potential growth opportunities especially for business entities specialising in library management systems, RFID technology, and self-service solutions. SME suppliers fit well into such contracts due to their flexibility and specialised offerings, indicating a thriving market segment for those looking to strengthen their foothold in public service technology upgrades.

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Notice Information

Notice Title

Merton Libraries Self-Service Replacement Project

Notice Description

The London Borough of Merton ("the Council") has evaluated bids for Merton Libraries Self-Service Replacement Project. The requirement consists of 4 Lots. Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads. Lot 2 the replacement of existing Self -Access Technology across 5 library sites. Lot 3 replacement Fixed People-Counter systems across 7 libraries. Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.

Lot Information

Lot 1

Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads.

Lot 2

Lot 2 the replacement of existing Self -Access Technology across 5 library sites.

Lot 3

Lot 3 replacement Fixed People-Counter systems across 7 libraries.

Lot 4

Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04d523
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037035-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

48 - Software package and information systems

92 - Recreational, cultural and sporting services

CPV Codes

39155100 - Library equipment

48160000 - Library software package

48161000 - Library management system

92511000 - Library services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£286,960 £100K-£500K

Notice Dates

Publication Date
3 Jul 20251 years ago
Submission Deadline
21 Feb 2025Expired
Future Notice Date
Not specified
Award Date
22 Apr 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Merton
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MORDEN
Postcode
SM4 5DX
Postcode Area
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI63 Merton, Kingston upon Thames and Sutton
Local Authority
Merton
Electoral Ward
Merton Park
Westminster Constituency
Wimbledon

Supplier Information

Number of Suppliers
3
Supplier Names

Bibliotheca

Lyngsoe Systems Ltd

Nexbib Solutions Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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