Commercial Central Heating Planned Maintenance and Reactive Repairs Contract

{
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    "id": "ocds-h6vhtk-04d6d8-2025-01-28T16:19:59Z",
    "date": "2025-01-28T16:19:59Z",
    "ocid": "ocds-h6vhtk-04d6d8",
    "description": "SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Link Group will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=788646. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:788646) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=788646",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04d6d8",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Commercial Central Heating Planned Maintenance and Reactive Repairs Contract",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "mainProcurementCategory": "services",
        "description": "The elements to be covered in the servicing, maintenance and repair contract include, but are not limited to, the following:- (a) Annual Service to all commercial gas appliances within Link stock, including CHP units with relevant regulatory guided certification paperwork in electronic format. (b) Annual check on all electrical control panels serving the commercial heating system. (c) The testing and examination of gas meter installations and all gas supply pipework inside or outside the property. (d) Annual testing on commercial meters and pipe work. (e) Includes the tracing and repairing of gas escapes where necessary, and the replacement of part, or all of the internal existing gas supply pipe work. (f) Natural gas fired central heating boilers and systems, including all components such as casings, heat exchangers, burners, FSD's, fans and motors, control valves, safety and limiting devices, gas valves, flame supervision devices, thermocouples, thermostats, time switches, sequence boards, flue systems, appliance chassis, combustion chambers, insulation panels, integral wiring and control circuitry, gauges and associated equipment. (g) Radiators and radiator valves (including thermostatic radiator valves). (h) System pipework including primary flow and return circuits and all circulatory pipework, valves, fittings etc. (i) Room, hot water, pipe and frost thermostats. BMS. (k) SAV Units and individual domestic heating systems for dwellings supplied by communal heating plant. CRP Units. (m) Plated heat exchangers. (n) Solar Thermal Hot Water Systems. (o) Hot water cylinders/calorifiers of all types. (p) Feed and expansion cistern including bye-law 30 kits. (q) Pressurisation vessels. (r) Circulating pumps and valves (shunt, primary and secondary). (s) Motorised valves, two and three port (t) All consumable items such as lubricants, filters, inhibitors, tape, flux, leadfree solder, jointing compounds, threading tape, batteries, etc. (u) All associated electrical components and wiring. (v) Annual service and maintenance of air conditioning units. (w) Annual service and maintenance of booster pumps/compressors, controls and high-pressure pipe work. (x) Heat Interface Units (HIU) (y) Commercial Air Source Heat Pumps This list of elements covered by the contract covers the main components only and is not intended to be exhaustive. It must be understood that the contract covers all components of the Client's gas and heating installations on their premises as deemed appropriate by the Client's Representative. Any queries should be discussed with the Client's Representative prior to the Contractor's tender being submitted.",
        "value": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "lots": [
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                "id": "1",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.",
                "awardCriteria": {
                    "criteria": [
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                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
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                    ]
                },
                "value": {
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value of 200000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 200000 GBP excluding VAT."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "active"
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        "items": [
            {
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44621200",
                        "description": "Boilers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44621220",
                        "description": "Central-heating boilers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50531100",
                        "description": "Repair and maintenance services of boilers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39715210",
                        "description": "Central-heating equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42515000",
                        "description": "District heating boiler"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115200",
                        "description": "Plumbing and heating materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115220",
                        "description": "Heating materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44621112",
                        "description": "Parts of central-heating radiators"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50721000",
                        "description": "Commissioning of heating installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31600000",
                        "description": "Electrical equipment and apparatus"
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                    {
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                        "id": "31680000",
                        "description": "Electrical supplies and accessories"
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                    {
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                        "description": "Electrical accessories"
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                        "description": "Electrical wiring work"
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                    {
                        "scheme": "CPV",
                        "id": "45311200",
                        "description": "Electrical fitting work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45311000",
                        "description": "Electrical wiring and fitting work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50532000",
                        "description": "Repair and maintenance services of electrical machinery, apparatus and associated equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50711000",
                        "description": "Repair and maintenance services of electrical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM7"
                    },
                    {
                        "region": "UKM8"
                    },
                    {
                        "region": "UKM9"
                    }
                ],
                "deliveryLocation": {
                    "description": "Throughout Central Belt of Scotland"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "communication": {
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Refer Tender Document A - ITT and Quality Questionnaire, Section 9 including Bidders shall be Gas Safe Registered, NICEIC, SELECT or The Electrical Contractors Association (ECA), and operatives engaged in delivering the requirements must have the required range of ACS accreditation described within Section 9 of Tender Document A - ITT and Quality Questionnaire",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 400000 GBP for the last two years or have an average yearly turnover of a minimum of 400000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP",
                    "appliesTo": [
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                },
                {
                    "type": "technical",
                    "description": "Bidders must be able to provide two examples of similar Commercial Central Heating Planned Maintenance and Reactive Repairs services similar to the requirements of Link Group undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies including a service to undertake reactive repairs notified out with normal working hours",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Refer Tender Document A - ITT and Quality Questionnaire, Section 9 including: Bidders shall be Gas Safe Registered, NICEIC, SELECT or The Electrical Contractors Association (ECA), and operatives engaged in delivering the requirements must have the required range of ACS accreditation described within Section 9 of Tender Document A - ITT and Quality Questionnaire"
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "The Contract Performance Conditions are described within Tender Document A 'ITT and Quality Questionnaire' and Tender Document B 'Price Schedule' provided with the Contract Notice",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "otherRequirements": {
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2025-02-27T12:00:00Z"
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            "bidValidityPeriod": {
                "endDate": "2025-05-28T23:59:59+01:00"
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        "bidOpening": {
            "date": "2025-02-27T12:00:00Z"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "2027 at the earliest if the optional 12 month extensions are not applied"
        }
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            "id": "GB-FTS-134252",
            "name": "Link Group Ltd",
            "identifier": {
                "legalName": "Link Group Ltd"
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                "streetAddress": "Link House, 2C New Mart Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH14 1RL",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "name": "Steven Gallagher",
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                        "description": "Registered Social Landlord"
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                        "id": "06",
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            "name": "Horizon Housing Association Limited",
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            "name": "Larkfield Housing Association",
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            "name": "A.D.A Construction Consultants",
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                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3BB",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "name": "Alan Shanks",
                "telephone": "+44 1418160184",
                "email": "alan.shanks@ada-cc.co.uk"
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        {
            "id": "GB-FTS-134253",
            "name": "Edinburgh Sheriff Court and Justice of Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of Peace Court"
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            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
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    "buyer": {
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        "name": "Link Group Ltd"
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