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PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC

East Ayrshire Council

This public procurement record has 3 releases in its history.

Award

11 Sep 2025 at 15:35

Award Notice
Tender

04 Mar 2025 at 09:26

Tender Notice
TenderUpdate

04 Mar 2025 at 09:26

Tender Notice
Summary of the contracting process

The procurement process titled "PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC" was conducted by East Ayrshire Council, which serves as a regional authority headquartered in Kilmarnock, United Kingdom. This tender involved providing repair and maintenance services for electrical and mechanical building installations, specifically focusing on air conditioning and HVAC systems. The procurement process was carried out through an open procedure under the legal framework of Directive 2014/24/EU. Initially published with a tender deadline extended to 14 March 2025, the contract was awarded to Ayrshire Refrigeration Ltd. The contract, now in the award stage, was signed on 11 June 2025 with a total value of £519,765.88, running for two years with potential extensions.

This tender offers substantial opportunities for businesses in the HVAC service sector, particularly those specialising in maintenance and emergency repair services for mechanical building installations. Companies that have expertise in servicing air conditioning and heat pump equipment would find this procurement advantageous. With a significant focus on both planned and reactive maintenance, the contract allows small and medium-sized enterprises (SMEs) to compete, as evidenced by the winning bid from a local SME. Businesses that align with the selection criteria, including F-Gas certification and membership with the Building Engineering Services Association, stand a good chance of securing future contracts under similar terms, promoting their growth and expansion within public sector tenders. Community benefits such as recruitment and SME development were also key aspects, underscoring an opportunity for businesses to contribute to social and economic initiatives.

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Notice Information

Notice Title

PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC

Notice Description

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Lot Information

Lot 1

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Renewal: 2No. Optional 1 year extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04db0c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055895-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

42512000 - Air-conditioning installations

45331000 - Heating, ventilation and air-conditioning installation work

45331100 - Central-heating installation work

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

45331220 - Air-conditioning installation work

45331221 - Partial air-conditioning installation work

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£640,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£519,765 £500K-£1M

Notice Dates

Publication Date
11 Sep 202511 months ago
Submission Deadline
7 Mar 2025Expired
Future Notice Date
Not specified
Award Date
11 Jun 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
2 years

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

Ayrshire Refrigeration Ltd.

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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