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Digital Technologies Equipment Supply

University of Lincoln

This public procurement record has 2 releases in its history.

Award

22 Aug 2025 at 09:07

Award Notice
Tender

11 Feb 2025 at 14:05

Tender Notice
Summary of the contracting process

The University of Lincoln has recently awarded a contract for the supply of digital technology equipment. This procurement process, under the classification of "Computer equipment and supplies," falls within the industry category of goods. Located in Lincolnshire, the procurement was conducted using a restricted procedure, adhering to the Public Contracts Regulations 2015. The tender, which began earlier in the year, reached the award stage by August 2025, resulting in the selection of XMA Ltd as the supplier for a contract valued at £7,000,000. The University sought a long-term partnership with a Master Vendor capable of providing a wide range of ICT hardware, including desktop PCs, laptops, workstations, and mobile devices, with the contract having potential extensions up to five years.

This contract represents a substantial opportunity for XMA Ltd and similar businesses looking to grow by serving large-scale institutions such as universities. Companies specialising in ICT solutions with the capacity to offer comprehensive supply chains and value for money would find this tender model advantageous. Additionally, businesses that can provide strategic insights into ICT asset utilisation and lifecycle management will thrive in competitive tendering for such roles, given the scale and depth of the requirements. The procurement process highlights the importance of having a robust capability to meet extensive hardware demands, thereby allowing companies to showcase their prowess in delivering both performance and efficiency in public sector partnerships.

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Notice Information

Notice Title

Digital Technologies Equipment Supply

Notice Description

The University of Lincoln were looking to appoint a single supplier to operate as a "Master Vendor" who can supply the University with a broad range of ICT hardware for a long term contract. In-scope of this contract will be desktop PCs, laptops, workstations, Apple devices, monitors, peripherals, accessories, mobile device hardware, high performance/gaming PCs and (at the University's discretion) servers.

Lot Information

Lot 1

Organisations interested in this opportunity needed to have the scale and capability to supply the full breadth of the ICT requirements that are in-scope this contract. Purchases under the proposed contract will range from high value orders for rolling-replacement expenditure through to ad-hoc devices, lower value one-off orders and peripheral purchases. The University was seeking a supplier who can provide (and continually demonstrate) long term value for money and can work in partnership with the University to offer expertise and advice on getting the best from ICT hardware supply chains. This procurement was conducted under the Public Contracts Regulations 2015. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2FUZ9F8G45

Options: After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.

Renewal: After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04ddbe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050702-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

CPV Codes

30200000 - Computer equipment and supplies

30213100 - Portable computers

30213200 - Tablet computer

30213300 - Desktop computer

30214000 - Workstations

30230000 - Computer-related equipment

30231000 - Computer screens and consoles

30236000 - Miscellaneous computer equipment

30237200 - Computer accessories

30237300 - Computer supplies

32250000 - Mobile telephones

48820000 - Servers

48822000 - Computer servers

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£7,000,000 £1M-£10M

Notice Dates

Publication Date
22 Aug 20251 years ago
Submission Deadline
24 Mar 2025Expired
Future Notice Date
Not specified
Award Date
5 Aug 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Lincoln
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN2 2LG
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF3 Lincolnshire
Local Authority
West Lindsey
Electoral Ward
Nettleham
Westminster Constituency
Gainsborough

Supplier Information

Number of Suppliers
1
Supplier Name

XMA LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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