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MTCBC Schools MIS System

Merthyr Tydfil County Borough Council

This public procurement record has 3 releases in its history.

Award

24 Jul 2026 at 15:00

Award Notice
Award

11 Aug 2025 at 12:05

Award Notice
Tender

19 Feb 2025 at 10:05

Tender Notice
Summary of the contracting process

Merthyr Tydfil County Borough Council procured a replacement schools management information system (MIS), covering educational software and related administrative education services. The requirement was intended to renew the council’s current system as it approached expiry. The system is for use across the council’s school sites in Merthyr Tydfil, Wales. Kent County Council, acting through its Procurement Services function, ran the further competition under the KCS Education Management Systems Framework Agreement on the council’s behalf. The procurement is categorised as goods, with the main classification being software packages and information systems (CPV 48000000), supplemented by educational software (CPV 48190000) and administrative educational services (CPV 75121000).

The procurement is complete and awards were made through a selective restricted procedure under the KCS framework. One lot is recorded as cancelled, although active awards were made against it. Eight bids were recorded initially, including three from SMEs; all eight were electronic. A further set of three bids, all from SMEs and outside the EU, is also recorded. Evaluation placed 90% on quality and 10% on price; variants were not allowed. The estimated lot value was £500,000,000, with a 1,440-day period. The tender deadline was 8 April 2025 at 14:00, with opening at 14:15. Contracts were signed on 9 August 2025 and 15 July 2026. The latter contract, awarded to ARBOR EDUCATION PARTNERS LIMITED, is valued at £412,471.09. The other active award covers The Key Support Services, Bromcom, Compass International, EIS, Iris Software, Education Software and Skills Forge; its value is not stated.

This procurement shows demand from Merthyr Tydfil schools for a substantial, replacement MIS platform rather than a narrow software module. A credible future competitor would need to deliver educational management software across multiple school sites, support the administrative functions used by schools, and manage migration or replacement of an existing system. The competition attracted established education-software businesses alongside SMEs, indicating that both specialist providers and larger suppliers were considered. Three of the recorded bidders were SMEs in the initial competition, and a later set of three bids was also entirely from SMEs. Suppliers should be able to compete through the KCS Education Management Systems Framework route and demonstrate strong quality performance, since quality carried substantially greater weight than price.

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Notice Information

Notice Title

MTCBC Schools MIS System

Notice Description

Award of a further competition under KCS PS Y25012 Framework Agreement

Lot Information

Lot 1

A further competition has been undertaken via the KCS Framework PS Y25012 to renew the current and soon to expire Schools MIS system contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e3af
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070383-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

75 - Administration, defence and social security services

CPV Codes

48000000 - Software package and information systems

48190000 - Educational software package

75121000 - Administrative educational services

Notice Value(s)

Tender Value
£500,000,000 £100M-£1B
Lots Value
£500,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£412,471 £100K-£500K

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
8 Apr 2025Expired
Future Notice Date
Not specified
Award Date
9 Aug 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Merthyr Tydfil County Borough Council
Additional Buyers

Kent County Council (t/a Procurement Services)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MERTHYR TYDFIL
Postcode
CF47 8AN
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL15 Central Valleys
Local Authority
Merthyr Tydfil
Electoral Ward
Town
Westminster Constituency
Merthyr Tydfil and Aberdare

Supplier Information

Number of Suppliers
8
Supplier Names

ARBOR EDUCATION PARTNERS LIMITED

Bromcom

Compass International LTD

EIS

Education Software Limited

Iris Software Limited

Skills Forge

The Key Support Services

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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