Award

NPTCBC Pumping Station Maintenance

NEATH PORT TALBOT COUNTY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

17 Sep 2025 at 13:09

Tender

20 Feb 2025 at 14:34

Summary of the contracting process

Neath Port Talbot County Borough Council has invited proposals for the maintenance of pumping stations within its region, specifically looking for qualified and experienced organisations capable of managing mechanical and electrical engineering services. This open procedure tender, titled "NPTCBC Pumping Station Maintenance", encompasses various services such as mechanical, electrical, instrumentation, ground care, and emergency response including out-of-hours services. The tender commenced on 1st June 2025 and will run until 31st May 2028, with the possibility of a one-year extension based on performance. The procurement process adheres to an open procedure under the legal framework CELEX:32014L0024 and is documented in the CPV code 71334000. The procurement stage is currently complete with the awarding of the contract to SAMATRIX LIMITED on 5th September 2025, and the contract is valued at £501,079.20.

This contract presents significant opportunities for businesses in the mechanical and electrical engineering sector, particularly those specialising in infrastructure maintenance and emergency response. Local and regional companies with expertise in servicing and operating pumping station installations will find this contract particularly fitting. With quality and cost criteria balanced at 50% each, firms that can deliver robust technical solutions and demonstrate strong management methodologies stand a good chance of being competitive. The need for SMEs to submit electronic submissions further opens the door to smaller enterprises looking to expand their footprint in regional public infrastructure projects. The transparent procurement process offers a fair platform for seasoned businesses to showcase their capabilities and secure long-term service contracts with a reputable public authority.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

NPTCBC Pumping Station Maintenance

Notice Description

Neath Port Talbot County Borough Council sought to invite suitably qualified and experienced organisations to tender for a contract for the Maintenance of Pumping Stations within the County Borough of Neath Port Talbot. The services involve the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the Council.

Lot Information

Lot 1

Neath Port Talbot County Borough Council sought to invite suitably qualified and experienced organisations to tender for a contract for the Maintenance of Pumping Stations within the County Borough of Neath Port Talbot. The services involve the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the Council. The following services are a requirement of the Pumping Station Maintenance: - Mechanical - Electrical - Instrumentation - Ground Care - Emergency Response (including out of hours)

Renewal: The contract is anticipated to commence on the 1st June 2025 and will run for a period of three years, with the option to extend for a further year if considered appropriate. However, the performance of the successful contractor will be reviewed annually and the Council reserves the right to re-tender at that time if it is deemed necessary.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e51c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057354-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

31600000 - Electrical equipment and apparatus

45315100 - Electrical engineering installation works

45351000 - Mechanical engineering installation works

50511000 - Repair and maintenance services of pumps

71334000 - Mechanical and electrical engineering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£501,079 £500K-£1M

Notice Dates

Publication Date
17 Sep 20255 months ago
Submission Deadline
25 Mar 2025Expired
Future Notice Date
Not specified
Award Date
4 Sep 20255 months ago
Contract Period
31 May 2025 - 31 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NEATH PORT TALBOT COUNTY BOROUGH COUNCIL
Contact Name
Melanie Anderson
Contact Email
m.c.anderson@npt.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
PORT TALBOT
Postcode
SA13 1PJ
Post Town
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL44 Neath Port Talbot
Delivery Location
TLL17 Bridgend and Neath Port Talbot

Local Authority
Neath Port Talbot
Electoral Ward
Aberavon
Westminster Constituency
Aberafan Maesteg

Supplier Information

Number of Suppliers
1
Supplier Name

SAMATRIX

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e51c-2025-09-17T14:09:36+01:00",
    "date": "2025-09-17T14:09:36+01:00",
    "ocid": "ocds-h6vhtk-04e51c",
    "description": "(WA Ref:155814)",
    "initiationType": "tender",
    "tender": {
        "id": "CPU24-25-47",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "NPTCBC Pumping Station Maintenance",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71334000",
            "description": "Mechanical and electrical engineering services"
        },
        "mainProcurementCategory": "services",
        "description": "Neath Port Talbot County Borough Council sought to invite suitably qualified and experienced organisations to tender for a contract for the Maintenance of Pumping Stations within the County Borough of Neath Port Talbot. The services involve the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the Council.",
        "lots": [
            {
                "id": "1",
                "description": "Neath Port Talbot County Borough Council sought to invite suitably qualified and experienced organisations to tender for a contract for the Maintenance of Pumping Stations within the County Borough of Neath Port Talbot. The services involve the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the Council. The following services are a requirement of the Pumping Station Maintenance: - Mechanical - Electrical - Instrumentation - Ground Care - Emergency Response (including out of hours)",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Overall Technical",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "name": "Sub Weighting - Q1 - Objective Delivery",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Sub Weighting - Q2 - Management Methodology",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Sub Weighting - Q3 - Resources",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Sub Weighting - Q4 - Health and Safety",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Overall Commercial",
                            "type": "cost",
                            "description": "50"
                        },
                        {
                            "name": "Sub Weighting - Labour",
                            "type": "cost",
                            "description": "50"
                        },
                        {
                            "name": "Sub Weighting - Schedule of Costs (All Stations)",
                            "type": "cost",
                            "description": "50"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2025-06-01T00:00:00+01:00",
                    "endDate": "2028-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract is anticipated to commence on the 1st June 2025 and will run for a period of three years, with the option to extend for a further year if considered appropriate. However, the performance of the successful contractor will be reviewed annually and the Council reserves the right to re-tender at that time if it is deemed necessary."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71334000",
                        "description": "Mechanical and electrical engineering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31600000",
                        "description": "Electrical equipment and apparatus"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45351000",
                        "description": "Mechanical engineering installation works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45315100",
                        "description": "Electrical engineering installation works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50511000",
                        "description": "Repair and maintenance services of pumps"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL17"
                    },
                    {
                        "region": "UKL17"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk",
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As provided for in the ITT"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-25T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ]
        },
        "awardPeriod": {
            "startDate": "2025-03-25T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-03-25T12:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-1553",
            "name": "Neath Port Talbot County Borough Council",
            "identifier": {
                "legalName": "Neath Port Talbot County Borough Council"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Port Talbot",
                "region": "UKL17",
                "postalCode": "SA13 1PJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Melanie Anderson",
                "email": "m.c.anderson@npt.gov.uk",
                "url": "https://etenderwales.bravosolution.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.npt.gov.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-161158",
            "name": "SAMATRIX LIMITED",
            "identifier": {
                "legalName": "SAMATRIX LIMITED"
            },
            "address": {
                "streetAddress": "Unit 1a Century Park, Swansea Enterprise Park",
                "locality": "Swansea",
                "region": "UKL18",
                "postalCode": "SA68RP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1553",
        "name": "Neath Port Talbot County Borough Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "057354-2025-CPU24-25-47-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-161158",
                    "name": "SAMATRIX LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "057354-2025-CPU24-25-47-1",
            "awardID": "057354-2025-CPU24-25-47-1",
            "status": "active",
            "value": {
                "amount": 501079.2,
                "currency": "GBP"
            },
            "dateSigned": "2025-09-05T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}