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Contract for the provision of Wales Airshow Food and Drink Concessions

City & County of Swansea

This public procurement record has 2 releases in its history.

Award

02 Jul 2025 at 12:42

Award Notice
Tender

21 Feb 2025 at 12:56

Tender Notice
Summary of the contracting process

The City & County of Swansea initiated a procurement process for the provision of the Wales Airshow Food and Drink Concessions. This procurement focuses on catering services, including public bars, ice cream units, and various catering concessions. The event is situated in Swansea, United Kingdom, under the industry category of catering services. The procurement process has reached the award stage, with contracts awarded to A J Events Services, SUPER WHIPPY ICE CREAM LIMITED, and STREAMLINE LEISURE LIMITED on the 3rd and 30th of June 2025. The process followed an open procedure and was covered by the Government Procurement Agreement (GPA), aiming to ensure a varied and exciting food and drink offering for the event held on the 5th and 6th of July 2025.

This tender represents a significant opportunity for businesses in the catering industry, particularly those skilled in managing large-scale event concessions, like food and beverage provision. SMEs with expertise in delivering comprehensive catering experiences or those specialising in niche offerings such as ice cream services could benefit significantly from such contracts, as seen with the awards to small and medium-sized enterprises (SMEs) like STREAMLINE LEISURE LIMITED. The predictable nature of the event, occurring annually, also presents a recurring opportunity allowing companies to establish long-term relationships with the City & County of Swansea, potentially offering extensions for up to 24 months in alignment with future event dates.

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Notice Information

Notice Title

Contract for the provision of Wales Airshow Food and Drink Concessions

Notice Description

Swansea Council Events Team require appropriate catering units, bars and ice cream units to service the event audience of Wales Airshow. Due to the large scale of the event, we are looking for contractors to manage the entire concession or each Lot. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.

Lot Information

Catering

Estimated 22 catering concessions for Wales Airshow 2025

Renewal: with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Public Bars

Public Bar Concessions for Wales Air Show 2025

Renewal: with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Ice Cream Concession

Ice cream concessions at Wales Airshow 2025

Renewal: with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04e66f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036773-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

55 - Hotel, restaurant and retail trade services

CPV Codes

15555100 - Ice cream

55520000 - Catering services

Notice Value(s)

Tender Value
£210,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£220,020 £100K-£500K

Notice Dates

Publication Date
2 Jul 20251 years ago
Submission Deadline
28 Mar 2025Expired
Future Notice Date
Not specified
Award Date
3 Jun 20251 years ago
Contract Period
5 Jul 2025 - 6 Jul 2025 30 days
Recurrence
2028

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
3
Supplier Names

A J Events Services

STREAMLINE LEISURE LIMITED

SUPER WHIPPY ICE CREAM LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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