Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04e67f-2025-09-03T14:40:00+01:00",
    "date": "2025-09-03T14:40:00+01:00",
    "ocid": "ocds-h6vhtk-04e67f",
    "description": "The ITT documents can be found on eTender Wales (https://etenderwales.bravosolution.co.uk/web/login.shtml) reference ITT Code: itt_115867 - Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services. The final estimated contract value is difficult to calculate due to several variables as may arise over the contract term e.g. changes to Station Gateline Strategy, available funding for future phases and potential for new stations etc. The Authority estimates the contract value to range between GBP 10m and GBP 25m including the provisions to extend. Figures quoted are excluding VAT. A Prior Information Notice was dispatched on Sell2Wales (WA Ref:146390) on the 28/11/25. (WA Ref:155336)",
    "initiationType": "tender",
    "tender": {
        "id": "TFW0857.00",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "30123100",
            "description": "Ticket-validation machines"
        },
        "mainProcurementCategory": "goods",
        "description": "Sole supplier for the provision of Gates, Platform Validators, associated implementation and maintenance service and back office software. This procurement will cover all current and future stations in Wales and cross borders managed by Transport for Wales Rail Ltd.",
        "value": {
            "amount": 25000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Transport for Wales Rail Limited (TfWRL) are proud to support Welsh Government's vision of a high quality, safe, integrated, affordable and accessible transport network of which the people of Wales are proud. To that end, we have successfully piloted and implemented Metro Train and Bus Services and PAYG ticketless travel in parts of South Wales. TfWRL is seeking to expand these services via the appointment of a single technology provider who can deliver the required hardware and software infrastructure. Our core objectives are to: - Standardise the technology being used at all stations that require ticket gates and/or platform validators. - Standardise the customers experience and staff operational requirements at all stations that require ticket gates and/or platform validators - Achieve a single back office process for all station based validation of ticket based journeys which currently includes Magstripe and PRT QR/Barcode paper tickets, QR/Barcode digital tickets, and Season tickets on ITSO smart card. - Ensure all ticketless journeys via PAYG are integrated into our existing 3rd party back office system. - Implement remote gate monitoring and management capabilities for staff to see and help passengers who are unable to pass through the gate. - Ensure that staff supporting customers at the gate line can open the gate safely and with speed and efficiency to avoid unnecessary queues and station overload. This includes remote web or app based services as well as physical gate based controls. - Provide a suite of essential operational reports, data integrations, and self-service style data extraction capabilities. - Ensure all interactions with the gate to set up, monitor, maintain, and use the gate are captured and are auditable and that gate ticket process rules are configurable as needed. - Provide appropriate solutions for stations with event based and seasonal swells. - Enable the development by TfWRL and our partners, a system of connected interfaces through modern APIs for station help and remote gate line functions. Decommission existing gate and PVAL infrastructure currently in place. Decommission gate and PVAL infrastructure upon exit of contract or at individual stations during the term of the agreement as befits the delivery of TfWRL station strategy.",
                "contractPeriod": {
                    "durationInDays": 2520
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Provision to extend this agreement for a period of a further 3 years in whole or in part, at the discretion of the Authority."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "As described in the ITT. Variations for additional cope/volume."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "65"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "35"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "51100000",
                        "description": "Installation services of electrical and mechanical equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30233300",
                        "description": "Smart card readers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50317000",
                        "description": "Maintenance and repair of ticket-validation machinery"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL"
                    }
                ],
                "deliveryLocation": {
                    "description": "Railway stations across Wales and Borders."
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/home.html",
        "documents": [
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "submissionTerms": {
            "depositsGuarantees": "As per ITT document pack.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "contractTerms": {
            "performanceTerms": "Service management and key performance indicators are a requirement for this contract and are as described in the ITT pack."
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-03-28T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-03-28T12:00:00Z"
        },
        "bidOpening": {
            "date": "2025-03-28T12:00:00Z"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-03-28T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-04-11T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2025-03-28T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-04-11T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Closing date and time extended to allow more time for Bidders to respond."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-12368",
            "name": "Transport for Wales Rail Limited (Utility Buyer)",
            "identifier": {
                "legalName": "Transport for Wales Rail Limited (Utility Buyer)"
            },
            "address": {
                "streetAddress": "3 Llys Cadwyn, Pontypridd",
                "locality": "Rhondda Cynon Taf",
                "region": "UKL",
                "postalCode": "CF37 4TH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2920720500",
                "email": "Procurement.Help@tfwrail.wales",
                "url": "https://etenderwales.bravosolution.co.uk/home.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.tfwrail.wales",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA80566",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-159782",
            "name": "VIX TECHNOLOGY UK LIMITED",
            "identifier": {
                "legalName": "VIX TECHNOLOGY UK LIMITED"
            },
            "address": {
                "streetAddress": "Ridgecourt The Ridge, Epsom",
                "locality": "Surrey",
                "region": "UKH12",
                "postalCode": "KT187EP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-12368",
        "name": "Transport for Wales Rail Limited (Utility Buyer)"
    },
    "language": "en",
    "awards": [
        {
            "id": "053587-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-159782",
                    "name": "VIX TECHNOLOGY UK LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "053587-2025-1",
            "awardID": "053587-2025-1",
            "status": "active",
            "dateSigned": "2025-08-28T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}