Notice Information
Notice Title
Prior Information Notice - Property Management Services Function
Notice Description
This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports/ Provision of a Property Management Function and CAFM system to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.
Lot Information
Lot 1
HIAL requires the provision of a Property Management Function and Computer Aided Facilities Management (CAFM) system to support the management of the Maintenance Contractors and Facilities Management supply chain to all 11 HIAL airports, largely consisting of a multitude of SME contractors with contracts of a varied size and nature. The overall purpose of the contract is to achieve high levels of performance and customer satisfaction, whilst ensuring compliance with relevant statutory and mandatory legislation. The service provider shall manage and coordinate HIAL's maintenance requirements and third party contractors, and engagement with internal stakeholders through the provision of the following services: - Programming and managing routine planned, remedial and reactive works provided by HIAL third party contractors; - Review direct instructions from the airport manager for reactive maintenance and issue instruction to third party contractors; - Provision of helpdesk function and CAFM system; - Transfer of HIAL asset data (in xls format) into the CAFM system; - Managing asset data input from contractors to populate the CAFM system; - Manage contractors work and report to HIAL (through CAFM); - Prepare scope for minor project tasks, get quotations from HIAL contractors, issue task order and manage contractor; - Data information management including reporting, auditing, trend analysis on supply chain performance; - Contract management support including production of performance reports and supporting supply chain review meetings where requested; - Provide asset inspection and reporting services to support HIAL in managing the maintenance and renewal regime of its buildings; - Reporting on supply chain performance to help ensure that all planned maintenance is done correctly and on time, reactive works are prioritised accordingly and completed timeously; - Reporting on asset performance to ensure compliance with all statutory and legal obligations (including Health & Safety); - Coordination of all maintenance activities. See attached PIN Document for more information on the background to requirement, scope, programme and next steps.
Renewal: 2 x 12 month extension periods.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04eacc
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/068854-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
70332200 - Commercial property management services
72514000 - Computer facilities management services
79994000 - Contract administration services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,796,378 £1M-£10M
Notice Dates
- Publication Date
- 28 Oct 202510 months ago
- Submission Deadline
- 5 May 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 24 Oct 202510 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 2028 or 2030
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Highlands and Islands Airports Limited
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 7JB
- Postcode Area
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM6 Highlands and Islands, TLM61 Caithness and Sutherland, and Ross and Cromarty, TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey, TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM64 Na h-Eileanan Siar, TLM65 Orkney Islands, TLM66 Shetland Islands, TLM71 Angus and Dundee City
-
- Local Authority
- Highland
- Electoral Ward
- Culloden and Ardersier
- Westminster Constituency
- Moray West, Nairn and Strathspey
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.