Notice Information
Notice Title
Annual Maintenance and Reactive Repairs Maintenance Services for existing Heating Installations
Notice Description
1.1 The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st July 2025 until 30th June 2027, and will primarily include; - Annual maintenance servicing of Air Source Heat Pump heating installations; - Annual maintenance servicing of Unvented Cylinder Heating installations; - Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and - A reactive maintenance repairs service to properties with Air Source Heat Pump heating systems (refer ASHP Properties address list incorporated within Tender Document 4). The reactive maintenance repairs service shall include replacement of defective parts and components including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump installations only. The reactive maintenance repairs service will be provided by the Contractor on a 24 hours a day 365 days a year basis incorporating reactive maintenance repairs notified by Southside Housing Association's customers during normal working hours and out with normal working hours. The reactive repairs service will also include an Out of Hours call handling service provided by the Contractor who shall receive calls directly from the customers of Southside Housing Association out with normal working hours and the Contractor will thereafter make safe or complete all emergency repairs notified by customers of Southside Housing Association out with normal working hours. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.
Lot Information
Lot 1
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Renewal: May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 74000 GBP (excluding VAT) per annum. Southside Housing Association's estimated annual budget for the contract is 74000 GBP excluding VAT.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04eea6
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/038189-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
42 - Industrial machinery
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45 - Construction work
50 - Repair and maintenance services
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
39715000 - Water heaters and heating for buildings; plumbing equipment
39715200 - Heating equipment
39721310 - Air heaters
42131110 - Central-heating radiator valves
42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
42511110 - Heat pumps
42530000 - Parts of refrigerating and freezing equipment and heat pumps
42533000 - Parts of heat pumps
44115200 - Plumbing and heating materials
44115220 - Heating materials
44163121 - Heating pipes
44620000 - Central-heating radiators and boilers and parts
44621110 - Central-heating radiators
44621112 - Parts of central-heating radiators
45259300 - Heating-plant repair and maintenance work
45311100 - Electrical wiring work
45331000 - Heating, ventilation and air-conditioning installation work
50710000 - Repair and maintenance services of electrical and mechanical building installations
50721000 - Commissioning of heating installations
71314310 - Heating engineering services for buildings
Notice Value(s)
- Tender Value
- £370,000 £100K-£500K
- Lots Value
- £370,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £65,591 Under £100K
Notice Dates
- Publication Date
- 8 Jul 20257 months ago
- Submission Deadline
- 17 Apr 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Jun 20258 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 2027 at the earliest if the optional 12 month extensions are not applied
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTHSIDE HOUSING ASSOCIATION LTD
- Contact Name
- Sonia Mehmi
- Contact Email
- smehmi@southside-ha.co.uk
- Contact Phone
- +44 1414221112
Buyer Location
- Locality
- GLASGOW
- Postcode
- G51 4EB
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Cardonald
- Westminster Constituency
- Paisley and Renfrewshire North
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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