Award

Cardiff & Vale University Hospital ibml Scanner

CARDIFF AND VALE UNIVERSITY HEALTH BOARD

This public procurement record has 1 release in its history.

Award

21 Mar 2025 at 11:29

UK5 - Transparency Notice
Summary of the contracting process

Cardiff and Vale University Health Board has initiated a procurement process for the replacement of their existing medical records digitising/scanning equipment, with the project titled "Cardiff & Vale University Hospital ibml Scanner". This falls under the industry category of computer equipment and software, located in Cardiff, CF14 4HH, Wales, United Kingdom. The process is at the award stage as of 21st March 2025. Key dates include the start of the contract on 2nd April 2025 and its end on 1st April 2026. The procurement method employed is direct award, given the exclusive distribution rights held by Kodak Alaris Limited for the ibml 8300 FUSiON Scanner.

This tender presents significant opportunities for businesses that specialise in providing high-quality document scanners and associated equipment, particularly those that can meet stringent national standards for digital preservation. Large-scale enterprises like Kodak Alaris Limited, which hold exclusive rights for specific high-standard scanning equipment, are well-suited to compete in such procurement processes. The targeted procurement ensures continuity and minimises operational disruption, making it an attractive contract for businesses focused on medical record digitisation systems.

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Notice Information

Notice Title

Cardiff & Vale University Hospital ibml Scanner

Notice Description

Replacement equipment is sought to enable the continuation of the University Health Board's primary programme for digitising / scanning acute medical records.

Procurement Information

The ibml 8300 FUSiON Scanner is an industry-standard document scanner that meets the mandatory FADGI 3-Star compliance for government records, ensuring adherence to national and regulatory standards for digital preservation. This model is a like-for-like replacement for the current equipment used within Cardiff and Vale University Health Board, which is approaching end of life. Procuring the same model ensures a seamless transition with no disruption to existing workflows. No additional training costs will be incurred, as staff are already familiar with the ibml scanning system. Kodak Alaris Limited is the exclusive UK distributor of the ibml 8300 FUSiON Scanner, supplying it directly from the manufacturer. No alternative suppliers exist within the UK market for this specific model.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04f738
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010616-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

CPV Codes

30216110 - Scanners for computer use

48318000 - Scanner software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£275,192 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Mar 202511 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Mar 202511 months ago
Contract Period
1 Apr 2025 - 1 Apr 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF AND VALE UNIVERSITY HEALTH BOARD
Contact Name
Ben Evans
Contact Email
ben.evans4@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

KODAK ALARIS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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