Award

COV - Vehicle Fleet Management Solution

COVENTRY CITY COUNCIL

This public procurement record has 1 release in its history.

Award

02 Apr 2025 at 09:25

Award Notice
Summary of the contracting process

Coventry City Council has completed the procurement process for a Vehicle Fleet Management Solution under the Information Technology Services category. The contract, identified as COV-21332, was awarded to Civica UK Limited on 31st March 2025, valued at GBP 229,025. The tender was executed using a direct award procedure under the Crown Commercial Service (CCS) Back Office Software framework (RM6194) without prior publication of a call for competition, as it falls outside the scope of the directive. The delivery regions for the project span various areas including UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, and UKK, ensuring a wide geographical coverage within the United Kingdom. The procurement stage is now complete, with the contract actively in place.

This tender offers significant opportunities for businesses specialising in vehicle fleet management solutions, particularly those capable of delivering comprehensive software packages and information systems. Given the nature of the project, companies with experience in public sector contracts and a strong service delivery track record are well-suited to participate in similar future opportunities. Engaging in such contracts can help businesses expand their market presence, showcase their expertise in managing large-scale IT projects, and build robust case studies for future tenders.

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Notice Information

Notice Title

COV - Vehicle Fleet Management Solution

Notice Description

The Council requires a Vehicle Fleet Management System that provides an overview of the Council's Fleet to assist the Council in making better financial decisions, improve vehicle utilisation and maximise optimal vehicle life.

Lot Information

Lot 1

Direct Award under Crown Commercial Service (CCS) Back Office Software framework (RM6194) for the provision of a Vehicle Fleet Management System for the Council's Vehicle Fleet Services.

Procurement Information

Direct Award under Crown Commercial Service (CCS) Back Office Software (RM6194)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fbbc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012428-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£229,025 £100K-£500K

Notice Dates

Publication Date
2 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Mar 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY CITY COUNCIL
Contact Name
Not specified
Contact Email
brandon.brooks@coventry.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV1 5RR
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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