Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

RHUL- 25037 Procurement of Student Records System (SaaS)

Royal Holloway and Bedford New College

This public procurement record has 3 releases in its history.

Award

09 Oct 2025 at 12:05

UK7 - Contract Details Notice
Award

19 Aug 2025 at 10:58

UK6 - Contract Award Notice
Tender

03 Apr 2025 at 14:11

UK4 - Tender Notice
Summary of the contracting process

The procurement process led by Royal Holloway and Bedford New College, titled "RHUL-25037 Procurement of Student Records System (SaaS)," has reached the award stage. The project falls under the services industry category, specifically centred around software implementation services, and is geographically located in Egham, United Kingdom. The procurement utilised a selective method via a competitive flexible procedure. The process began with a tender notice published on 3rd April 2025, and following several stages, the contract was signed on 12th September 2025, with a planned implementation and operational start from 30th September 2025. The contract has an initial term of seven years, with potential extensions up to 2037.

This tender provides significant opportunities for businesses specialising in Software as a Service (SaaS) solutions, particularly those capable of delivering robust student records management and implementation services. Large enterprises with expertise in cloud-based educational software and a capacity to comply with rigorous technical and business requirements are well-positioned to leverage this opportunity. The contract includes possibilities for expansion through additional modules or integration, offering a pathway for further business growth. Companies with strong track records in system implementation and management within educational institutions, particularly those able to support seamless updates and cost-effective delivery, would be ideal contenders for such opportunities.

How relevant is this notice?

Notice Information

Notice Title

RHUL- 25037 Procurement of Student Records System (SaaS)

Notice Description

A Student Records Software as a Service (SaaS) Solution, including Implementation services.

Lot Information

Lot LOT-0000

Options: Additional modules and or associated integration costs

Renewal: First extension = three (3) years from 30th September 2032 Second extension = two (2) years from 30th September 2035

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fcb9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063670-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48190000 - Educational software package

72000000 - IT services: consulting, software development, Internet and support

72230000 - Custom software development services

72250000 - System and support services

72263000 - Software implementation services

Notice Value(s)

Tender Value
£7,900,000 £1M-£10M
Lots Value
£7,900,000 £1M-£10M
Awards Value
£7,200,000 £1M-£10M
Contracts Value
£7,200,000 £1M-£10M

Notice Dates

Publication Date
9 Oct 202510 months ago
Submission Deadline
29 Apr 2025Expired
Future Notice Date
Not specified
Award Date
19 Aug 20251 years ago
Contract Period
26 Sep 2025 - 25 Sep 2032 Over 5 years
Recurrence
2033-09-29

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Holloway and Bedford New College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EGHAM
Postcode
TW20 0EX
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ26 East Surrey
Local Authority
Runnymede
Electoral Ward
Englefield Green East
Westminster Constituency
Windsor

Supplier Information

Number of Suppliers
1
Supplier Name

TECHNOLOGY ONE UK LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...