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Temporary Storage & Relocation for the Bromley Historic Collections (PA23)

London Borough of Bromley

This public procurement record has 2 releases in its history.

TenderCancellation

25 Aug 2026 at 17:22

UK12 - Procurement Termination Notice
Tender

24 Apr 2025 at 18:05

UK4 - Tender Notice
Summary of the contracting process

The London Borough of Bromley sought specialist temporary storage and relocation services for the Bromley Historic Collections during the move of Bromley Central Library. The work covers packaging, removing and storing items from the current Bromley Central Library building and a satellite archive store. Delivery is in Bromley, London. The requirement is phased, with the detailed phases and applicable standards set out in the specification. It combines secure archive and library collections storage with the careful transport and handling of cultural heritage materials. Suppliers working in records storage, archive storage, library relocation, museum logistics, conservation transport or related cultural heritage services would find the subject matter relevant. The requirement also includes procedures for retrieving items from storage and moving them to the new library site.

The process reached tender: the council invited offers through an open procedure, with electronic submission allowed in English through the London Tenders service. It was subsequently terminated, and the procurement exercise was superseded by a later procurement that has concluded. The enquiry deadline was 12 May 2025 at 12:00, and the tender deadline was 19 May 2025 at 12:00. The planned contract period was 1 July 2025 to 31 December 2026. The estimated value was £320,000 excluding VAT, or £384,000 including VAT. There was one lot. Evaluation allocated 60% to price and 40% to quality, including experience, methodology and programme, relocation and storage risks, retrieval procedures, and compliance with special requirements and standards.

This requirement suited small and medium-sized enterprises and voluntary, community or social enterprises with the facilities and expertise to manage archive and library collections. Bidders needed to confirm that they could meet BS EN 16893:2018 for conservation of cultural heritage, BS 4971:2017 for conservation and care of archive and library collections, and BS EN 16648:2015 for cultural heritage transport methods. They also needed to be appointed as a Place of Deposit by The National Archives under the Public Records Act 1958. Strong candidates would therefore combine compliant storage premises with experienced collections handlers, safe packing and transport capability, phased relocation planning, retrieval systems and effective risk management. The specification also identified dependencies and risks around planning permission and construction of a new archive.

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Notice Information

Notice Title

Temporary Storage & Relocation for the Bromley Historic Collections (PA23)

Notice Description

The Council as part of the project to move the Bromley Central Library, is seeking suitably qualified Bidders to package, remove and store the various items with the current Bromley Central Library building, as well as a satellite archive store. This approach is to be undertaken in phases as set out within the Specification document, which also includes the relevant standards that Bidders are required to meet.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050741
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081033-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

92 - Recreational, cultural and sporting services

CPV Codes

63120000 - Storage and warehousing services

92500000 - Library, archives, museums and other cultural services

Notice Value(s)

Tender Value
£320,000 £100K-£500K
Lots Value
£320,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
19 May 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2025 - 31 Dec 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Bromley
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BROMLEY
Postcode
BR1 1AD
Postcode Area
Bromley
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI61 Bromley
Delivery Location
TLI61 Bromley
Local Authority
Bromley
Electoral Ward
Bromley Town
Westminster Constituency
Bromley and Biggin Hill

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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