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Cambridge City Counce - Leisure Estate Management

Cambridge City Council

This public procurement record has 4 releases in its history.

Award

12 Aug 2026 at 17:12

UK6 - Contract Award Notice
TenderUpdate

12 Jan 2026 at 16:37

UK4 - Tender Notice
Tender

04 Nov 2025 at 16:32

UK4 - Tender Notice
Planning

29 Apr 2025 at 18:14

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cambridge City Council is procuring long-term management and operation of its leisure estate in Cambridge. The appointed operator will act as the Council’s agent, taking day-to-day responsibility for Abbey Leisure Complex, Cherry Hinton Village Centre, Jesus Green Lido, Kings Hedges Learner Pool, Parkside Pool and Gym, and leisure facilities at Trumpington Community College. The scope also covers splashpads, paddling pools, sports halls, fitness and studio space, a 3G pitch and netball courts, plus leisure or sports facilities added to the Council’s area or transferred to its responsibility. The operator must manage facilities, maintain fixtures and fittings, and carry out lifecycle replacement of plant and equipment. This is a leisure services contract, including sports facility operation, maintenance and performance reporting.

The procurement has reached award stage. Greenwich Leisure Limited was selected as the preferred supplier on 12 August 2026, subject to a voluntary standstill ending on 24 August 2026; contract signature was scheduled for 25 August 2026. The award is for £19,922,361 excluding VAT (£23,906,833 including VAT), from 1 October 2026 to 30 September 2036, with a possible extension to 30 September 2041. The initial tender estimate was £15,000,000 excluding VAT (£18,000,000 including VAT). One lot was evaluated through an open, three-stage competitive flexible procedure involving qualification, initial tenders, negotiation and final tenders. Quality carried 70% and price 30%. Two valid final-stage bids were received. The contract allows facilities to be added or removed and may be renewed.

This award indicates sustained demand for an integrated leisure operator able to manage a varied municipal estate rather than a single venue. A credible competitor would need proven experience operating swimming pools, lidos, gyms, studios, sports halls, pitches, courts, splashpads and paddling pools, with systems for day-to-day service delivery across multiple sites. It would also need capacity for lifecycle replacement of plant and equipment, repairs and maintenance of fixtures and fittings, asset management, performance monitoring and formal reporting. The evaluation placed greater emphasis on quality than price, so operational approach, service standards, technical and financial capability, and evidence of reliable delivery are central. The procedure also screened for accreditations, current experience, capacity, financial standing and operational systems. The opportunity was assessed as suitable for SMEs and VCSEs.

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Notice Information

Notice Title

Cambridge City Counce - Leisure Estate Management

Notice Description

The Authority is seeking to appoint a suitably experienced long-term operator to undertake management services of the following Facilities as the Authority's agent: Abbey Leisure Complex (CB5 8NT) Cherry Hinton Village Centre (CB1 9EJ) Jesus Green Lido (CB4 3AX) Kings Hedges Learner Pool (CB4 2XH) Parkside Pool and Gym (CB1 1LY) Splashpads at Abbey Leisure Complex, Kings Hedges Learner Pool and Coleridge Recreation Ground (CB1 3QW) Paddling pools at Cherry Hinton Hall (CB1 8DW), Lammas Land (CB3 9EY) and Sheep's Green learner pool (CB3 9EY) Fitness suite and studio, 4 court sports hall, 3G pitch and 2 netball court MUGAs at Trumpington Community College (CB2 9HB) Any additional leisure or sports facilities that may be built within the Authority's administrative area (that may also be part of educational sites), or that become the Authority's responsibility during the Contract Period. Once appointed, the operator will manage the Facilities as an Agent to the Authority and will have day-to-day responsibility for doing so. Please refer to the Specification which sets out the Authority's Core Requirements (Sections 1 and 2), Service Requirements (Section 3), Asset Management Requirements (Section 4) and Performance Management and Reporting Requirements (Section 5). For all Facilities, the Agent will be responsible for lifecycle replacement and all day-to-day repairs and maintenance of fixtures and fittings. The Authority / Academy Trusts will be responsible for all fixed structural assets at the Facilities. The Agent will additionally take responsibility for lifecycle replacement of all plant and equipment at the Facilities. As set out below, the Contract will allow for the alteration, addition and removal of Facilities as a result of planned development and expansion within the city or as a result of Local Government Reorganisation.

Lot Information

Lot 1

Options: Over the Contract Period, the scope may be amended to allow for the addition or removal of leisure facilities as required. Any changes to the Contract will be made using the Change Protocol within the Contract and as a result, the value of the Contract may be amended accordingly. The following is a non-exhaustive list of potential leisure and sport facilities that may be added to / removed from the scope in the future: Swimming pools & lidos Gymnasiums, fitness studios & sports halls Changing facilities Physio & rehabilitation facilities Yoga & wellbeing centres Soft play facilities Climbing walls Skate parks BMX tracks Pitches & courts (including artificial surfaces) - football, rugby, hockey, basketball, netball, tennis, badminton, squash, volleyball, padel, baseball, American football, Gaelic football, etc. Golf courses (including Pitch & Putt and Crazy Golf provisions) Ski centres Ice rinks Cafes Indoor & outdoor bowling

Renewal: The Contract will be awarded for an initial term of ten years. The Contract may subsequently be extended for one period of no more than five years. The maximum allowable Contract Period is 15 years.

Planning Information

Sessions will be held on Teams for 45 mins. Suppliers will be requested to submit their preferred time slot. Dates for these sessions are 7, 8 & 9 May. Please contact procurement@cambridge.gov.uk to request further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050998
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076973-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services

CPV Codes

45212100 - Construction work of leisure facilities

45212290 - Repair and maintenance work in connection with sports facilities

79400000 - Business and management consultancy and related services

79900000 - Miscellaneous business and business-related services

92600000 - Sporting services

92610000 - Sports facilities operation services

98300000 - Miscellaneous services

Notice Value(s)

Tender Value
£15,000,000 £10M-£100M
Lots Value
£15,000,000 £10M-£100M
Awards Value
£19,922,361 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
3 Mar 2026Expired
Future Notice Date
1 Nov 2025Expired
Award Date
12 Aug 20262 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2036 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridge City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 1BY
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Supplier Information

Number of Suppliers
1
Supplier Name

Greenwich Leisure Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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