Tender

Clinical Trial Data Management System

THE ROYAL MARSDEN NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

Tender

30 Sep 2025 at 08:29

UK4 - Tender Notice
Planning

06 May 2025 at 14:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Royal Marsden NHS Foundation Trust is seeking to procure a new Clinical Trial Data Management System through an ongoing tender process. This procurement is focused on acquiring services in data management and related software, aimed at helping the Trust manage clinical research data in compliance with regulatory standards. Located in London, the buying organisation has engaged NHS North West London Procurement Services as its procurement representative. Currently in the tender stage, this process is utilising a competitive flexible procedure, with the deadline for expressions of interest set for 27th October 2025. The initial contract period is from February 2026 to February 2031, with potential extensions up to an additional five years, and it is valued at approximately £500,000 exclusive of VAT.

This tender presents significant opportunities for businesses specialising in data services and database management software, particularly those capable of meeting the specific needs of the healthcare sector. SMEs and VCSEs are encouraged to participate, providing a wide playing field for smaller scale enterprises looking to expand their reach in government contracts. The procurement involves a comprehensive evaluation process, including technical, commercial, and social value aspects, which is ideal for companies with strong capabilities in delivering innovative and compliant data management solutions. With a three-stage competitive process, businesses have the chance to showcase their solutions and gain a foothold in the healthcare industry, making this a lucrative growth avenue.

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Notice Information

Notice Title

Clinical Trial Data Management System

Notice Description

The Authority is seeking to procure a new Clinical Trial Data Management Solution. The primary objective of this solution is to provide an accessible and cost-effective service that enables The Royal Marsden to collect and manage clinical research data in full compliance with relevant regulatory standards, while supporting the maintenance of UKCRC Clinical Trials Unit (CTU) accreditation. Further to pre-market engagement undertaken earlier this year, the Authority will now commence a three-stage competitive flexible procurement process. This process will consist of: 1. An initial supplier eligibility assessment; 2. A written stage, covering technical, commercial, and social value questions; and 3. A sandboxing exercise to assess shortlisted solutions in practice. Interested suppliers are invited to engage with this procurement via Atamis https://health-family.force.com/s/Welcome Contract Reference: C388016. North West London Procurement Services (NWLPS) is a Collaborative Procurement Organisation. The Contracting Authority have instructed NWLPS to act as their procurement representative, therefore any communications during the tender process by NWLPS, are on behalf of the Contracting Authority. NWLPS is an agent on behalf of the Contracting Authority acting on its behalf solely to carry out the Procurement. All decisions regarding the Contract will be made by the Contracting Authority.

Lot Information

Lot 1

Renewal: Initial 5 year term will have extension options of up to an additional 5 years.

Planning Information

RM are currently in the process of drawing up requirements and are presently looking to identify suppliers who can deliver this service. By identifying suppliers who currently deliver this service, RM would then be looking to undertake further engagement with identified suppliers to input into requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-050d4b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060733-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48600000 - Database and operating software package

72300000 - Data services

72322000 - Data management services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20254 months ago
Submission Deadline
9 Oct 2025Expired
Future Notice Date
14 May 2025Expired
Award Date
Not specified
Contract Period
27 Feb 2026 - 26 Feb 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROYAL MARSDEN NHS FOUNDATION TRUST
Contact Name
NHS North West London Procurement Services
Contact Email
clcht.nwlicsps-sourcing-it@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW3 6JJ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Kensington and Chelsea
Electoral Ward
Stanley
Westminster Constituency
Chelsea and Fulham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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