TRN-23-010 - Vehicle Maintenance and Repairs Services - East Tyrone

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-050f1a-2025-06-23T10:12:04+01:00",
    "date": "2025-06-23T10:12:04+01:00",
    "ocid": "ocds-h6vhtk-050f1a",
    "description": "EA originally awarded contract TRN-23-010 for period 01/04/2024 - 30/06/2023 which included the built in optional 3-month extension taken between 01/04/2023 - 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 - 30/09/2025 which requires an additional contract value to the current contract (an additional PS69,700.00) (overall revised contract value will then be PS278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension..",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-050f1a",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "TRN-23-010 - Vehicle Maintenance and Repairs Services - East Tyrone",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Provision of Vehicle Maintenance and Repairs Services for East Tyrone",
        "lots": [
            {
                "id": "1",
                "title": "Passenger Carrying Vehicles",
                "description": "The provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition. The EA requires that all vehicles will be always maintained in accordance with manufacturers' recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Business Continuity and Contract Management",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Service Delivery and Quality of Work",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "The framework was awarded for an initial one-year period with the option to extend for a further three months."
                },
                "contractPeriod": {
                    "durationInDays": 360
                }
            },
            {
                "id": "2",
                "title": "Other EA Vehicles",
                "description": "Contractor for the provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition. The EA requires that all vehicles will be always maintained in accordance with manufacturers' recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles. Additional information: EA originally awarded contract TRN-23-010 for period 01/04/2024 - 30/06/2025 which included the built in optional 3-month extension taken between 01/04/2023 - 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 - 30/09/2025 which requires an additional contract value to the current contract (an additional PS69,700.00) (overall revised contract value will then be PS278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.. Standstill period to be in place for a period of 10 days.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Business Continuity and Contract Management",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Service Delivery and Quality of Work",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "The framework was awarded for an initial one-year period with the option to extend for a further three months."
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
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                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
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                    {
                        "scheme": "CPV",
                        "id": "50110000",
                        "description": "Repair and maintenance services of motor vehicles and associated equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111000",
                        "description": "Fleet management, repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111110",
                        "description": "Vehicle-fleet-support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48190000",
                        "description": "Educational software package"
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                    {
                        "scheme": "CPV",
                        "id": "50113000",
                        "description": "Repair and maintenance services of buses"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50113200",
                        "description": "Bus maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
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                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50100000",
                        "description": "Repair, maintenance and associated services of vehicles and related equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50110000",
                        "description": "Repair and maintenance services of motor vehicles and associated equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111000",
                        "description": "Fleet management, repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111110",
                        "description": "Vehicle-fleet-support services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48190000",
                        "description": "Educational software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50113000",
                        "description": "Repair and maintenance services of buses"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Bus maintenance services"
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                    }
                ],
                "deliveryAddresses": [
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                        "region": "UKN"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "techniques": {
            "hasFrameworkAgreement": true
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        "coveredBy": [
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                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
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        "procurementMethodRationale": "The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Framework Period Extension - This modification is required due to delays in the procurement process which could not have been anticipated. This is due to the re-structuring of the specification and financial response as delays while dealing with poor supplier performance. The re-tender of this framework is anticipated to be published May 2025. Modification of framework value - This modification is required to cover the spend over the extended framework period. There has also been an increased demand for the maintenance services which was higher than estimated at the time of award of the framework. (ii) the modification does not alter the overall nature of the contract. The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The increase in value will not exceed 50% of the original contract value."
    },
    "awards": [
        {
            "id": "019830-2025-1",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-147152",
                    "name": "Loughshore Autos T/A Quinns Coach Hire Ltd"
                }
            ]
        },
        {
            "id": "034281-2025-1-1",
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            ],
            "title": "Vehicle Maintenance and Repairs Services - East Tyrone",
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                {
                    "id": "GB-FTS-147152",
                    "name": "Loughshore Autos T/A Quinns Coach Hire Ltd"
                }
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        }
    ],
    "parties": [
        {
            "id": "GB-FTS-84187",
            "name": "the Education Authority",
            "identifier": {
                "legalName": "the Education Authority"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT1 2NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "transport.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
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            "id": "GB-FTS-147152",
            "name": "Loughshore Autos T/A Quinns Coach Hire Ltd",
            "identifier": {
                "legalName": "Loughshore Autos T/A Quinns Coach Hire Ltd"
            },
            "address": {
                "streetAddress": "40 Killycanavan Road",
                "locality": "Dungannon",
                "region": "UKN",
                "postalCode": "BT71 5BP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Michael@quinnscoachhire.com"
            },
            "roles": [
                "supplier"
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            "details": {
                "url": "http://www.loughshoreautosltd.com/contact/",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-3185",
            "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures",
            "identifier": {
                "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
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            "roles": [
                "reviewBody"
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    ],
    "buyer": {
        "id": "GB-FTS-84187",
        "name": "the Education Authority"
    },
    "contracts": [
        {
            "id": "019830-2025-1",
            "awardID": "019830-2025-1",
            "status": "active",
            "value": {
                "amount": 278800,
                "currency": "GBP"
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            "dateSigned": "2024-03-28T00:00:00Z"
        },
        {
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            "awardID": "034281-2025-1-1",
            "title": "Vehicle Maintenance and Repairs Services - East Tyrone",
            "status": "active",
            "value": {
                "amount": 278800,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-28T00:00:00Z",
            "period": {
                "durationInDays": 360
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
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                    "deliveryAddresses": [
                        {
                            "region": "UKN"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "EA originally awarded contract TRN-23-010 for period 01/04/2024 - 30/06/2023 which included the built in optional 3-month extension taken between 01/04/2023 - 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 - 30/09/2025 which requires an additional contract value to the current contract (an additional PS69,700.00) (overall revised contract value will then be PS278,800. Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Framework Period Extension - This modification is required due to delays in the procurement process which could not have been anticipated. The re-tender of this framework is anticipated to be published May 2025. Modification of framework value - This modification is required to cover the spend over the extended framework period. There has also been an increased demand for the maintenance services which was higher than estimated at the time of award of the framework. (ii) the modification does not alter the overall nature of the contract. The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The increase in value will not exceed 50% of the original contract value."
                }
            ]
        }
    ],
    "language": "en"
}