Tender

Inspections, repairs and improvements of height safety equipment

SOUTHERN HOUSING

This public procurement record has 3 releases in its history.

Tender

29 Oct 2025 at 12:10

Planning

23 Jul 2025 at 12:07

Planning

12 May 2025 at 08:49

Summary of the contracting process

Southern Housing, a public authority operating under sub-central government classifications, has initiated an open tender process for the "Inspections, repairs and improvements of height safety equipment." This procurement, categorised under repair and maintenance services, involves the inspection, testing, and repair of safety systems across Southern Housing's residential properties in the UK. The tender is currently active, with essential dates including a tender period closing on 26th November 2025 and an enquiry period ending on 19th November 2025. The procurement process adheres to the UK Public Contracts Regulations 2023/54, and submissions are accepted electronically in English through the MyTenders platform.

This tender presents significant business opportunities, particularly for organisations specialising in safety equipment maintenance and repair. With a total contract value of £2,670,000, it is well-suited for SMEs capable of delivering high-quality services in line with the benchmarks specified. The procurement's open nature allows various businesses to bid, notably those with expertise in safety and compliance services across residential infrastructure. Businesses stand to benefit from long-term growth opportunities, including an option to extend the initial five-year contract by an additional five years, subject to performance reviews. This requirement underscores the demand for consistent, high-standard service delivery and proactive risk management, facilitating business development through strategic contract execution.

How relevant is this notice?

Notice Information

Notice Title

Inspections, repairs and improvements of height safety equipment

Notice Description

Inspection, testing and repairs of Horizontal Safety Lines, Roof Access and Fall Protection Systems throughout all Southern Housing residential infrastructure. Please refer to specification for further details.

Lot Information

Lot 1

Renewal: 5-year term contract with the option to extend for a further 5 years utilising a staggered approach. At the end of Year 3, following benchmarking and performance assessment, offer two years (7 in total), at end of Year 5, same conditions and offer 2 years (9 in total) and at end of Year 8, offer one year if performance satisfactory.

Planning Information

Dear Supplier, We are preparing to tender for the Periodic Inspection, Testing, Repairs and Improvements of Height Safety Equipment, as required throughout all Southern Housing residential infrastructure. We'd like to invite you to review our draft specification as part of a Pre-Market Engagement. Purpose: To ensure the specification is clear, deliverable, and reflects best practice. Request: Please review the attached draft specification and provide short, concise feedback on: • Clarity and completeness • Any delivery concerns • Suggestions for improvement Deadline: midday on 21/08/25 Submit feedback via: MyTenders Thank you for your input. Kind regards, Emilie Kemsley Procurement Business Partner

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051079
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069326-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£2,223,000 £1M-£10M
Lots Value
£2,223,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 20252 weeks ago
Submission Deadline
26 Nov 20252 weeks to go
Future Notice Date
30 Sep 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
2035-03-28

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHERN HOUSING
Contact Name
Emilie Kemsley
Contact Email
emilie.kemsley@southernhousing.org.uk
Contact Phone
Not specified

Buyer Location

Locality
SITTINGBOURNE
Postcode
ME9 8GU
Post Town
Rochester
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England)

Local Authority
Swale
Electoral Ward
West Downs
Westminster Constituency
Faversham and Mid Kent

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-051079-2025-10-29T12:10:42Z",
    "date": "2025-10-29T12:10:42Z",
    "ocid": "ocds-h6vhtk-051079",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "020314-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/020314-2025",
                "datePublished": "2025-05-12T09:49:57+01:00",
                "format": "text/html"
            },
            {
                "id": "042357-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/042357-2025",
                "datePublished": "2025-07-23T13:07:52+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Dear Supplier, We are preparing to tender for the Periodic Inspection, Testing, Repairs and Improvements of Height Safety Equipment, as required throughout all Southern Housing residential infrastructure. We'd like to invite you to review our draft specification as part of a Pre-Market Engagement. Purpose: To ensure the specification is clear, deliverable, and reflects best practice. Request: Please review the attached draft specification and provide short, concise feedback on: * Clarity and completeness * Any delivery concerns * Suggestions for improvement Deadline: midday on 21/08/25 Submit feedback via: MyTenders Thank you for your input. Kind regards, Emilie Kemsley Procurement Business Partner",
                "dueDate": "2025-08-21T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-MPR-8983",
            "name": "Southern Housing",
            "identifier": {
                "scheme": "GB-MPR",
                "id": "8983"
            },
            "address": {
                "streetAddress": "B800, Guillat Avenue, Kent Science Park",
                "locality": "Sittingbourne",
                "postalCode": "ME9 8GU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ43"
            },
            "contactPoint": {
                "email": "emilie.kemsley@southernhousing.org.uk",
                "name": "Emilie Kemsley"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.southernhousing.org.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-MPR-8983",
        "name": "Southern Housing"
    },
    "tender": {
        "id": "SH2024-077",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Inspections, repairs and improvements of height safety equipment",
        "description": "Inspection, testing and repairs of Horizontal Safety Lines, Roof Access and Fall Protection Systems throughout all Southern Housing residential infrastructure. Please refer to specification for further details.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2670000,
            "amount": 2223000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00",
                    "maxExtentDate": "2036-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 2670000,
                    "amount": 2223000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost - Price Framework (Schedule 6)",
                            "description": "Price framework - Schedule 6",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality - Question 1",
                            "description": "Question 1 - Mobilisation and Resources",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality - Question 2",
                            "description": "Question 2 - Service Delivery",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality - Question 3",
                            "description": "Question 3 - Quality and Performance",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality - Question 4",
                            "description": "Question 4 - Health and Safety",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "5-year term contract with the option to extend for a further 5 years utilising a staggered approach. At the end of Year 3, following benchmarking and performance assessment, offer two years (7 in total), at end of Year 5, same conditions and offer 2 years (9 in total) and at end of Year 8, offer one year if performance satisfactory."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-30T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://www.mytenders.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-26T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-19T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-02-28T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "L-3",
                "documentType": "biddingDocuments",
                "description": "DRAFT JCT Measured Term Contract Schedule of Amendment",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617456"
            },
            {
                "id": "L-4",
                "documentType": "biddingDocuments",
                "description": "DRAFT JCT Measured Term Contract 2016",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617459"
            },
            {
                "id": "L-6",
                "documentType": "biddingDocuments",
                "description": "PSQ - SH2024077 - Height Safety",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617464"
            },
            {
                "id": "L-7",
                "documentType": "biddingDocuments",
                "description": "SH Sustainability Audit Template",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617466"
            },
            {
                "id": "L-8",
                "documentType": "biddingDocuments",
                "description": "SH2024077 Tender Certificate",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617468"
            },
            {
                "id": "L-9",
                "documentType": "biddingDocuments",
                "description": "SH2024077 Open ITT",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617470"
            },
            {
                "id": "L-10",
                "documentType": "biddingDocuments",
                "description": "Technical Specification",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617471"
            },
            {
                "id": "L-11",
                "documentType": "biddingDocuments",
                "description": "Performance Specification",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617473"
            },
            {
                "id": "L-13",
                "documentType": "biddingDocuments",
                "description": "Price Framework SH2024077",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617476"
            },
            {
                "id": "L-14",
                "documentType": "biddingDocuments",
                "description": "Key Performance Indicators",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617477"
            },
            {
                "id": "L-15",
                "documentType": "biddingDocuments",
                "description": "Quality Submission Document",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617478"
            },
            {
                "id": "L-16",
                "documentType": "biddingDocuments",
                "description": "Contractor Standards Handbook",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617479"
            },
            {
                "id": "L-17",
                "documentType": "biddingDocuments",
                "description": "Social Value requirements",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617480"
            },
            {
                "id": "L-18",
                "documentType": "biddingDocuments",
                "description": "True Compliance Guide",
                "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=617481"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "069326-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069326-2025",
                "datePublished": "2025-10-29T12:10:42Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2035-03-28T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}